April 2, 2013 Fernandina Commissioner Agenda

Here is the agenda for the regular meeting of the Fernandina Beach City Commissioners.

April 2, 2013 Fernandina Commissioner AgendaHere is the agenda for the regular meeting of the Fernandina Beach City Commissioners. The meeting will be held at 204 Ash Street, historic Fernandina Beach, beginning at 6:00 PM.

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by Chaplain Don McFadyen.

4. PROCLAMATION
4.1. PROCLAMATION – CHILD ABUSE PREVENTION MONTH
Proclamation proclaiming the month of April, 2013, as “Child Abuse Prevention Month”. Ms. Melinda Bartelt, Child Protective Investigative Supervisor, Florida Department of Children and Families; and Ms. Mary von Mohr, Quality Improvement Manager, CHIP Facilitator Director of Prevention and Intervention Services, Florida Department of Health – Nassau County, will be present to accept the Proclamation.

4.2. PROCLAMATION – FLORIDA MILITARY FAMILY AND COMMUNITY COVENANT DAY
Proclamation proclaiming April 17, 2013, as “Florida Military Family and Community Covenant Day”. Lieutenant Colonel Stephen J. Grabski will be present to accept the Proclamation.

4.3. PROCLAMATION – NATIONAL VOLUNTEER WEEK
Proclamation proclaiming the week of April 21 – 27, 2013, as “National Volunteer Week.” Nassau County Volunteer Center Board of Director member Mary L. Mercer will be present to accept the Proclamation.

5. CONSENT AGENDA
5.1. PROCLAMATION – NATIONAL SERVICE RECOGNITION
Proclamation proclaiming April 9, 2013, as “National Service Recognition Day.” A copy of the Proclamation will be mailed to the Florida League of Cities.

5.2. APPROVAL OF MINUTES
Workshop – February 11, 2013; Workshop – February 18, 2013; Regular Meeting – February 19, 2013; Workshop – February 25, 2013; Workshop – March 5, 2013; and Regular Meeting – March 5, 2013.

5.3. LEASE EXTENSION – RENAL TREATMENT CENTERS-SOUTHEAST, LP
RESOLUTION 2013-40 APPROVING THE SECOND OF THREE LEASE RENEWAL OPTIONS WITH RENAL TREATMENT CENTERS-SOUTHEAST, LP, (DAVITA) FOR SPACE LOCATED AT 1525 LIME STREET; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the second of 3 lease renewal options with Renal Treatment Centers-Southeast, LP extending the lease to October 31, 2014.

5.4. QUIET TITLE ACTION – SIDEWALK DISPUTE
RESOLUTION 2013-41 APPROVING THE CITY ATTORNEY TO PROCEED WITH COMPLAINT FOR QUIET TITLE ACTION; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the City Attorney to serve the summons to proceed with the Complaint to Quiet Title Action.

5.5. FACILITIES USE AGREEMENT – DRIVING DYNAMICS
RESOLUTION 2013-42 APPROVING A FACILITIES USE AGREEMENT WITH DRIVING DYNAMICS, INC. TO USE AIRPORT PROPERTY TO CONDUCT CORPORATE DRIVER TRAINING; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a Facilities Use Agreement for corporate drivers training on May 14, 2013 at the Fernandina Beach Municipal Airport.

5.6. WATER/SEWER SERVICES REQUEST – HESS GAS STATION
RESOLUTION 2013-45 APPROVING THE EXTENSION OF WATER AND SANITARY SEWER SERVICES OUTSIDE THE CORPORATE LIMITS; ACCEPTING THE VOLUNTARY ANNEXATION AGREEMENT FOR PROPERTY OF HESS CORPORATION, IDENTIFIED AS THE HESS GAS STATION, LOCATED AT 3100 S. 8TH STREET AT AMELIA ISLAND PARKWAY; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the extension of water and sanitary sewer services to the Hess Corporation, whose property is located outside the corporate limits of the City along S. 8th Street and Amelia Island Parkway at 3100 S. 8th Street, and approves the Voluntary Annexation Agreement.

5.7. PATH INSTALLATION PROJECT ENDORSEMENT – SIMMONS ROAD
RESOLUTION 2013-46 ENDORSING THE INSTALLATION OF AN UP TO 12 FOOT WIDE AND 2.2 MILE LONG MULTI-USE PATH ALONG SIMMONS ROAD STARTING ON SOUTH FLETCHER AVENUE AND EXTENDING WEST TO BAILEY ROAD AND THEN CONTINUING SOUTH TO THE YBOR ALVAREZ SOFTBALL COMPLEX; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Endorses the proposed project and will partner with Nassau County on construction and maintenance of the trail sections located on City property.

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA

7. RESOLUTIONS
7.1. MASTER UTILITY SYSTEM BOND
RESOLUTION 2013-43 AMENDING AND RESTATING RESOLUTION NO. 2003-37 IN ITS ENTIRETY; AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $39,000,000 UTILITY SYSTEM REFUNDING REVENUE BONDS, SERIES 2013 FOR THE PURPOSE OF REFUNDING CERTAIN OUTSTANDING UTILITY SYSTEM DEBT OF THE CITY ATTRIBUTABLE TO THE UTILITY SYSTEM, FUNDING NECESSARY RESERVES AND PAYING COSTS RELATED THERETO; PLEDGING CERTAIN NET REVENUES OF THE UTILITY SYSTEM FOR THE PAYMENT OF SUCH BONDS; PROVIDING FOR THE RIGHTS OF THE HOLDERS OF SUCH BONDS; MAKING OTHER COVENANTS AND AGREEMENTS IN CONNECTION THEREWITH; REPEALING OTHER INSTRUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the issuance of not to exceed $39,000,000 Utility System Refunding Revenue Bonds.

7.2. SUPPLEMENTAL UTILITY SYSTEM BOND
RESOLUTION 2013-44 SUPPLEMENTING RESOLUTION NO. 2013-43 ADOPTED ON THE DATE HEREOF BY THE CITY COMMISSION OF THE CITY OF FERNANDINA BEACH, FLORIDA; PROVIDING FOR THE ISSUANCE OF NOT TO EXCEED $39,000,000 UTILITY SYSTEM REFUNDING REVENUE BONDS, SERIES 2013, FOR THE PURPOSE OF REFUNDING CERTAIN OUTSTANDING DEBT OF THE CITY ATTRIBUTABLE TO THE UTILITY SYSTEM, FUNDING NECESSARY RESERVES, AND PAYING COSTS RELATED THERETO, SUBJECT TO THE SATISFACTION OF CERTAIN CONDITIONS CONTAINED HEREIN AND SUBJECT TO THE TERMS AND CONDITIONS OF A PURCHASE CONTRACT; APPROVING THE FORM OF THE PURCHASE CONTRACT, PRELIMINARY OFFICIAL STATEMENT, AND CONTINUING DISCLOSURE CERTIFICATE; AUTHORIZING THE EXECUTION AND DELIVERY OF AN ESCROW DEPOSIT AGREEMENT, PURCHASE CONTRACT, FINAL OFFICIAL STATEMENT AND CONTINUING DISCLOSURE CERTIFICATE; APPOINTING AN ESCROW AGENT, PAYING AGENT AND REGISTRAR; DELEGATING TO THE MAYOR THE AUTHORITY TO AWARD THE SALE OF THE BONDS TO THE UNDERWRITERS NAMED HEREIN PURSUANT TO A NEGOTIATED SALE AND SUBJECT TO THE CONDITIONS AND TERMS SET FORTH HEREIN AND IN THE PURCHASE CONTRACT; AUTHORIZING THE CITY TO OPT TO INSURE ALL, A PORTION OF OR NONE OF THE BONDS WITH A POLICY OF MUNICIPAL BOND INSURANCE AND/OR TO PURCHASE A RESERVE FUND INSURANCE POLICY, WHICHEVER IS IN THE BEST FINANCIAL INTEREST OF THE CITY; MAKING CERTAIN COVENANTS AND AGREEMENTS IN CONNECTION THEREWITH; AND PROVIDING AN EFFECTIVE DATE.
Synopsis: Approves the execution of various documents pertaining to the Utility System Revenue Bond.

7.3. PIGGYBACK APPROVAL – BOUND TREE MEDICAL – FIRE DEPARTMENT
RESOLUTION 2013-47 APPROVING PURCHASES THAT WILL EXCEED $20,000 FOR FISCAL YEAR 2012/2103 FOR EMERGENCY SERVICES MEDICAL SUPPLIES; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Seminole County “piggybacking” agreement with Bound Tree Medical for the purchase of medical supplies in excess of $20,000 for FY 2012/2013.

7.4. PHONE SYSTEM PURCHASE APPROVAL – PRESIDIO NETWORKED SYSTEMS
RESOLUTION 2013-48 APPROVING THE PURCHASE OF CISCO PHONE SYSTEM HARDWARE AND PAYMENT TO PRESIDIO NETWORKED SYSTEMS IN THE NET AMOUNT OF $198,400; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the purchase of Cisco phone system hardware and payment to Presidio Networked Systems in the net amount of $198,400, and also approves two (2) budget amendments.

7.5. INTERLOCAL AGREEMENT – NASSAU COUNTY PROPERTY APPRAISER, SUPERVISOR OF ELECTIONS, & TAX COLLECTOR
RESOLUTION 2013-49 APPROVING THE INTERLOCAL AGREEMENT FOR THE CONSOLIDATION OF HOSTED VOICE SERVICES BETWEEN THE NASSAU COUNTY PROPERTY APPRAISER (PA), THE NASSAU COUNTY SUPERVISOR OF ELECTIONS (SOE), THE NASSAU COUNTY TAX COLLECTOR (TC) AND THE CITY OF FERNANDINA BEACH; AUTHORIZING PAYMENT TO THE NASSAU COUNTY SUPERVISOR OF ELECTIONS FOR THESE SERVICES BEGINNING OCTOBER 1, 2013; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Consolidation of Hosted Voice Services Interlocal Agreement with Nassau County and payment to the Nassau County Supervisor of Elections beginning October 1, 2013.

7.6. SALES ORDER APPROVAL – COMCAST CABLE COMMUNICATIONS MANAGEMENT, LLC
RESOLUTION 2013-50 APPROVING AN ADDITION TO THE MASTER SERVICES AGREEMENT WITH COMCAST CABLE COMMUNICATIONS MANAGEMENT, LLC RESOLUTION 2011-79 TO PROVIDE A MANAGED METRO-ETHERNET FIBER LINK AND PRI (PHONE LINE HUB) FOR ACCESS TO THE CISCO HOSTED VOICE TELEPHONE SYSTEM OF THE NASSAU SUPERVISOR OF ELECTIONS (SOE), PROPERTY APPRAISER (PA), AND TAX COLLECTOR (TC) AT NASSAU PLACE, IN ACCORDANCE WITH THE INTERLOCAL AGREEMENT WITH SAME ENTITIES, RESOLUTION 2013-49; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the addition to the Master Services Agreement and the “Comcast Enterprise Services Sales Order Form” with Comcast Communications Management, LLC, to provide a managed an additional Metro-Ethernet fiber link and PRI in the amount of $838.00 per month for 36 months.

8. ORDINANCES – FIRST READING
8.1. ANNEXATION OF PROPERTIES – 1463, 1601, 1603 & 1620 NECTARINE ST
ORDINANCE 2013-04 ANNEXING FOUR (4) PARCELS TOTALING 8.52 ACRES OF LAND LOCATED AT 1463 NECTARINE STREET, 1601 NECTARINE STREET, 1603 NECTARINE STREET, AND 1620 NECTARINE STREET, AND; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the annexation of four (4) parcels into the Corporate Limits of the City of Fernandina Beach.

8.2. LAND USE CHANGE – 1463, 1601, 1603 & 1620 NECTARINE ST
ORDINANCE 2013-05 CHANGING THE NASSAU COUNTY FUTURE LAND USE MAP TO ASSIGN CITY FUTURE LAND USE MAP CATEGORIES, FOR FOUR (4) PARCELS TOTALING 8.52 ACRES OF LAND LOCATED AT 1463 NECTARINE STREET, 1601 NECTARINE STREET, 1603 NECTARINE STREET, AND 1620 NECTARINE STREET AND; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the change in land use for four (4) parcels on Nectarine St.

8.3. ZONING MAP CHANGE – 1463, 1601, 1603 & 1620 NECTARINE ST
ORDINANCE 2013-06 CHANGING THE NASSAU COUNTY ZONING MAP TO ASSIGN CITY ZONING CLASSIFICATIONS, FOR FOUR (4) PARCELS TOTALING 8.52 ACRES OF LAND, LOCATED AT 1463 NECTARINE STREET, 1601 NECTARINE STREET, 1603 NECTARINE STREET, AND 1620 NECTARINE STREET AND; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves changing the Zoning Map for four (4) parcels on Nectarine St.

9. DISCUSSION – DIRECTION – ACTION ITEMS
9.1. CONDITION OF THE FERNANDINA BEACH GOLF COURSE
9.2. HOUSE BILL 85 AND SENATE BILL 84 REGARDING PENDING FLORIDA STATE LEGISLATURE

10. CITY MANAGER REPORTS
11. CITY ATTORNEY REPORTS
12. CITY CLERK REPORTS
13. MAYOR/COMMISSIONER COMMENTS
14. ADJOURNMENT

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