City Commission Agenda for October 18th Meeting

Agenda for the regularly schedule meeting of the Board of Fernandina Beach Commissioners to be held on October 18.

City Commission Agenda for October 18th MeetingFollowing is the agenda for the regularly schedule meeting of the Board of Fernandina Beach Commissioners to be held on October 18, 2011 at 6:00 PM. The meeting will be held at City Hall, on Ash Street, on Amelia Island, Florida.

Agenda

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and INVOCATION by Reverend Ed Coop, Jr. of Joy Ministries.

4. PROCLAMATIONS/PRESENTATION
4.1 PROCLAMATION – BREAST CANCER AWARENESS WEEK – Proclamation proclaiming October 22-29, 2011, as “Breast Cancer Awareness Week”. Fire Chief Charles Bogle will be present to accept the Proclamation.
4.2 PROCLAMATION – FLORIDA CITY GOVERNMENT WEEK – Proclamation declaring the week of October 16-22, 2011, as “Florida City Government Week”.
4.3 PRESENTATION – EGAN’S CREEK GREENWAY – Representatives of Florida Department of Transportation will provide an update on the Egan’s Creek Reforestation/Replanting Project.
4.4 PRESENTATION – JOHN T. FERREIRA INSURANCE – Mr. Shaun Woleshin of John T. Ferreira will provide a summary of the City’s Comprehensive Insurance Program.
4.5 PRESENTATION – RECONNAISSANCE-LEVEL SURVEY – City Planner Adrienne Dessy will be present to give a brief presentation on the survey findings.
4.6 BUDGET SUMMARY – Controller Patti Clifford will answer any questions regarding the budget summary for September, 2011.

5. CONSENT AGENDA
5.1 AUTHORIZING GRANT APPLICATION – FLORIDA DEPARTMENT OF STATE, DIVISION OF HISTORICAL RESOURCES – RESOLUTION 2011-150 AUTHORIZING THE SUBMITTAL OF ONE (1) FLORIDA DIVISION OF HISTORICAL RESOURCES SMALL MATCHING GRANT APPLICATION TO FUND UPDATES TO THE DOWNTOWN HISTORIC DISTRICT GUIDELINES AND THE OLD TOWN PRESERVATION AND DEVELOPMENT DESIGN GUIDELINES; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the submittal of a grant application in the amount of $19,500.
5.2 SEWER AND REFUSE EXEMPTION – RESOLUTION 2011-151 APPROVING FOUR (4) ADDITIONAL APPLICATIONS FOR CITY SEWER AND REFUSE EXEMPTION FOR THE FISCAL YEAR 2011/2012; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves additional applications for exemption of City sewer and refuse costs.
5.3 SCUBA STATION LEASE AGREEMENT – RESOLUTION 2011-152 CONVERTING A USE AGREEMENT TO A LEASE AGREEMENT FORMAT BETWEEN THE CITY OF FERNANDINA BEACH AND SCUBA STATION, INC. FOR THE OPERATION OF THE SUNDRY SHOP AND CONCESSION STAND AT THE ATLANTIC CENTER; AUTHORIZING EXECUTION OF AN AGREEMENT; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Converts the Facilities Use Agreement for Scuba Station, Inc. to use and operate the Sundry Shop and Concession Stand to a Lease Agreement.
5.4 AWARD OF BID #11-19 – MEDICAL SUPPLIES – RESOLUTION 2011-153 AWARDING BID #11-19 FOR THE PURCHASE OF MEDICAL SUPPLIES FOR THE FIRE RESCUE DEPARTMENT TO MULTIPLE VENDORS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Awards Bid #11-19 to Henry Schein/Matrix Medical, Boundtree Medical, Quadmed Inc., PSS World, School Health, Kentron Health Care, Midwest Medical Supply, and Zoll Medical for the FY 11/12 for the Fire Rescue Department.
5.5 DISPOSAL OF SURPLUS – RESOLUTION 2011-154 DECLARING CERTAIN TITLED CITY PROPERTY SURPLUS; AUTHORIZING THE CITY MANAGER TO DISPOSE OF SAID PROPERTY IN A MANNER CONSISTENT WITH THE CITY’S POLICIES AND PROCEDURES; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Declares certain property as surplus, and authorizes the disposal of such.
5.6 BUDGET AMENDMENT – SANITATION – RESOLUTION 2011-155 APPROVING A BUDGET AMENDMENT FOR CONSTRUCTION OF A PAD AND ENCLOSURE FOR A DUMPSTER AT MAIN BEACH; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the transfer of $10,700 for the construction of a dumpster pad and enclosure for a dumpster at Main Beach.

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA
6.1 CITY RESIDENTS
6.2 NON-CITY RESIDENTS

7. RESOLUTIONS
7.1 AUTHORIZING A QUIT CLAIM DEED – THOMAS – RESOLUTION 2011-156 AUTHORIZING THE EXECUTION OF A QUIT CLAIM DEED TO RALPH AND JANET THOMAS TO CLARIFY THE BOUNDARY OF THE CITY AND BOUNDARY OF ADJOINING PROPERTY, AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the execution of a Quit Claim Deed to correct the title discrepancy.

8. ORDINANCES – FIRST READING
8.1 CODE AMENDMENT – RESORT RENTALS – ORDINANCE 2011-23 AMENDING THE CODE OF ORDINANCES BY AMENDING SECTION 26-101 REGARDING RESORT RENTAL PERMIT REQUIREMENTS, INSPECTIONS, DISPLAY OF PERMITS, ADVERTISING, JOINT AND SEVERAL LIABILITY, INCREASING FINES FOR VIOLATIONS AND PROVIDING FOR APPEALS; PROVIDING FOR SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Amends provisions of the Resort Rental Permit Ordinance.
8.2 DEED OF DEDICATION – PORTION OF SOUTH 15TH STREET – ORDINANCE 2011-24 ACCEPTING A DEED OF DEDICATION FOR AN IMPROVED PORTION OF SOUTH 15TH STREET IN THE AMELIA PARK PLANNED UNIT DEVELOPMENT; DESIGNATING SUCH RIGHT OF WAY FOR PUBLIC USE; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Accepts the Deed of Dedication conveying ownership of a 204 foot section of right-of-way for South 15th Street in Amelia Park.

9. ORDINANCES – SECOND READING
9.1 MASTER FEE SCHEDULE – ORDINANCE 2011-20 ESTABLISHING AND AMENDING FEES FOR THE CITY CLERK’S OFFICE, CITY GOLF COURSE, CITY MARINA, CITY AIRPORT, COMMUNITY DEVELOPMENT, PARKS AND RECREATION, CEMETERY, FIRE DEPARTMENT, SANITATION, WATER AND WASTEWATER DEPARTMENTS, POLICE DEPARTMENT AND IMPACT FEES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Establishes and amends the fee schedule for FY 2011/2012.

10. BOARD APPOINTMENT
10.1 GENERAL EMPLOYEES’ PENSION PLAN – 1 Reappointment.

11. DISCUSSION – DIRECTION – ACTION ITEMS
11.1 PUBLIC ART ORDINANCE – Discussion on drafting a public art ordinance for Commission consideration.
11.2 MOTOR COACH (TOUR BUSES) ORDINANCE – Discussion on creating policies and procedures for motor coaches visiting the City.
11.3 NEGOTIATIONS/DISCUSSIONS WITH THE U.S. POSTAL SERVICE REGARDING THE CENTRE STREET SITE – Vice Mayor Poynter will provide a brief update on the discussions/negotiations.

12. CITY MANAGER REPORTS
13. CITY ATTORNEY REPORTS
14. CITY CLERK REPORTS
15. MAYOR/COMMISSIONER COMMENTS
16. ADJOURNMENT

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