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Commissioner Meeting Agenda for May 7, 2013

Commissioner Meeting Agenda for May 7, 2013There is a regular meeting of the Fernandina Beach City Commissioners to be held on May 7, 2013. The meeting will be at City Hall in Fernandina Beach, located at 204 Ash Street. The meeting begins at 6:00 PM.

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by Reverend Jeannette Richo of Greater Fernandina Church of God.

4. PROCLAMATIONS/RESOLUTIONS/PRESENTATIONS
4.1. PROCLAMATION – ARBOR DAY CELEBRATION
Proclamation proclaiming Friday, May 24th, 2013 as Arbor Day. Mr. Staples and Mr. Malcolm from the American Legion Post #54 along with a representative of the Sunrise Rotary Club will be present to accept the Proclamation.

4.2. PROCLAMATION – FLORIDA PADDLING TRAILS ASSOCIATION
Proclamation designating Fernandina Beach as a Florida Paddling Trail Blueway Community, as approved at the April 16, 2013 City Commission meeting. Len Kreger of the Fernandina Beach Kayak Club will be present to accept the Proclamation.

4.3. PROCLAMATION – VIVA FLORIDA 500
Proclamation celebrating the Viva Florida 500 anniversary. Senior Planner Adrienne Burke and representatives of the Amelia Island Museum of History and Fort Clinch State Park (tentative) will be present to accept the Proclamation.

4.4. PROCLAMATION NATIONAL POLICE WEEK & NATIONAL PEACE OFFICERS MEMORIAL DAY
Proclamation honoring past and present law enforcement officers by declaring May 12-18, 2013 as National Police Officer Week and May 15, 2013 as Peace Officers Memorial Day. Police Chief James T. Hurley will be present to accept the Proclamation.

4.5. PROCLAMATION SMALL BUSINESS WEEK
Proclamation proclaiming May 18-24, 2013, as Small Business Week. Mr. Sean McGill, the Amelia Island-Fernandina Beach-Yulee Chamber of Commerce’s 2012 Business Leader of the Year, will be present to accept the Proclamation.

4.6. RECOGNITION OF SERVICE PHILIP L. HAWKINS
RESOLUTION 2013-69 EXPRESSING ITS APPRECIATION FOR OUTSTANDING SERVICES RENDERED BY MR. PHILIP L. HAWKINS AS A MEMBER OF THE GENERAL EMPLOYEES’ PENSION PLAN BOARD OF TRUSTEES FOR THE CITY OF FERNANDINA BEACH, FLORIDA.
Synopsis: Expresses the City Commission’s appreciation to Mr. Philip L. Hawkins for ten (10) years of outstanding service as a member of the General Employees’ Pension Plan Board of Trustees.

4.7. PRESENTATION GOLF COURSE CONDITION
Citizen Tom Shave will provide a brief report regarding the condition of the Fernandina Beach Golf Course.

4.8. PRESENTATION – NORTH FLORIDA TRANSPORTATION PLANNING ORGANIZATION (TPO)
Ginny Montgomery of the North Florida TPO will provide a brief update and answer questions regarding projects planned and programmed for the area.

4.9. PRESENTATION CITY HAZARDOUS WASTE & RECYCLE EVENT
Fleet and Facilities Manager Jeremiah Glisson will provide a brief presentation regarding the City’s Hazardous Waste & Recycle Event held on April 20, 2013.

5. CONSENT AGENDA

5.1. APPROVAL OF MINUTES
Regular Meeting March 19, 2013; Workshop March 22, 2013; Special Meeting March 25, 2013; Regular Meeting April 2, 2013; Special Meeting April 9, 2013; Regular Meeting April 16, 2013.

5.2. FACILITIES USE AGREEMENT TEAM FERNANDINA STINGRAYS, INC
RESOLUTION 2013-63 APPROVING THE FACILITIES USE AGREEMENT FOR YOUTH SPORTS LEAGUES BETWEEN THE CITY OF FERNANDINA BEACH AND TEAM FERNANDINA STINGRAYS, INC.; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Facilities Use Agreement for youth sports leagues for Team Fernandina Stingrays, Inc. for the period of January 1, 2013 through August 31, 2013.

5.3. GRANT APPLICATION FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION
RESOLUTION 2013-64 AUTHORIZING SUBMISSION OF A GRANT APPLICATION TO THE FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION (FWC) FOR THE UPLAND INVASIVE PLANT MANAGEMENT PROGRAM GRANT FOR EGANS CREEK GREENWAY; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the Grants Administrator to submit a grant application to the Florida Fish and Wildlife Conservation Commission for the Upland Invasive Plant Management Program grant to be implemented at Egans Creek Greenway.

5.4. DRUG-FREE WORKPLACE POLICY
RESOLUTION 2013-65 APPROVING AN UPDATED DRUG-FREE WORKPLACE POLICY; PROVIDING FOR REPEAL OF ANY PREVIOUS POLICIES IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the updated Drug-Free Workplace Policy.

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA

7. RESOLUTIONS

7.1. GRANT AGREEMENT FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (FDEP)
RESOLUTION 2013-66 AUTHORIZING GRANT AGREEMENT 13NA1 WITH THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (FDEP) FOR THE NASSAU COUNTY SHORE PROTECTION PROJECT; AUTHORIZING EXECUTION; APPROVING A BUDGET AMENDMENT FOR UNANTICIPATED GRANT REVENUE AND BEACH CONSTRUCTION PAYMENTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes Grant Agreement 13NA1 with the Florida Department of Environmental Protection and the budget amendment increasing the FDEP and Nassau County grant revenue, increasing the Beach Renourishment Construction account and transferring funds from the Capital Improvement’s reserve account.

7.2. TASK ORDER APPROVAL OLSEN ASSOCIATES, INC.
RESOLUTION 2013-67 APPROVING TASK ORDER #2013-01 WITH OLSEN ASSOCIATES, INC. FOR THE NASSAU COUNTY SHORE PROTECTION PROJECT PHYSICAL MONITORING PLAN YEAR 5; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves Task Order #2013-01 with Olsen Associates, Inc. for the Physical Monitoring Plan Year 5.

7.3. AMENDING RESOLUTION 2012-70 – CITY COMMISSION RULES OF PROCEDURE
RESOLUTION 2013-68 AMENDING RESOLUTION 2012-70 ADOPTING RULES OF PROCEDURE FOR THE CITY COMMISSION BY CLARIFYING HOW SPECIAL MEETINGS OF BOARDS AND COMMITTEES ARE CALLED; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Amends Resolution 2012-70 City Commission Rules of Procedure.

8. ORDINANCES – FIRST READING

8.1. ANNEXATION OF PROPERTIES – 1463, 1601, 1603 & 1620 NECTARINE ST
ORDINANCE 2013-04 ANNEXING FOUR (4) PARCELS TOTALING 8.52 ACRES OF LAND LOCATED AT 1463 NECTARINE STREET, 1601 NECTARINE STREET, 1603 NECTARINE STREET, AND 1620 NECTARINE STREET, AND; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the annexation of four (4) parcels into the Corporate Limits of the City of Fernandina Beach.

8.2. LAND USE CHANGE 1463, 1601, 1603 & 1620 NECTARINE ST
ORDINANCE 2013-05 CHANGING THE NASSAU COUNTY FUTURE LAND USE MAP TO ASSIGN CITY FUTURE LAND USE MAP CATEGORIES, FOR FOUR (4) PARCELS TOTALING 8.52 ACRES OF LAND LOCATED AT 1463 NECTARINE STREET, 1601 NECTARINE STREET, 1603 NECTARINE STREET, AND 1620 NECTARINE STREET AND; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the change in land use for four (4) parcels on Nectarine St.

8.3. ZONING MAP CHANGE 1463, 1601, 1603 & 1620 NECTARINE ST
ORDINANCE 2013-06 CHANGING THE NASSAU COUNTY ZONING MAP TO ASSIGN CITY ZONING CLASSIFICATIONS, FOR FOUR (4) PARCELS TOTALING 8.52 ACRES OF LAND, LOCATED AT 1463 NECTARINE STREET, 1601 NECTARINE STREET, 1603 NECTARINE STREET, AND 1620 NECTARINE STREET AND; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves changing the Zoning Map for four (4) parcels on Nectarine St.

8.4. PERSONNEL POLICY MANUAL UPDATE
ORDINANCE 2013-08 AMENDING THE CITY’S PERSONNEL POLICY MANUAL; PROVIDING FOR SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves and adopts the restated and amended Personnel Policy Manual.

8.5. PAY AND CLASSIFICATION PLAN AMENDMENT
ORDINANCE 2013-09 AMENDING THE CLASSIFICATION PLAN FOR FISCAL YEAR 2012-2013, PURSUANT TO SECTION 120 OF THE CITY CHARTER AND SECTION 62-247 OF THE CODE OF ORDINANCES OF THE CITY; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Amends the Pay and Classification Plan for FY 2012/2013.

9. ORDINANCES – SECOND READING
9.1. CODE AMENDMENTS “STREET PERFORMERS” ORDINANCE 2013-02 AMENDING SECTION 70-170 BY REMOVING POCKET PARKS FROM PERMITTED PUBLIC AREAS; AMENDING SECTION 70-171 ESTABLISHING A PROHIBITED PUBLIC AREA WHERE STREET PERFORMANCES AND ART VENDING ARE NOT PERMITTED; AMENDING SECTION 70-172 TO PROVIDE FOR INSURANCE REQUIREMENTS; AMENDING SECTION 70-173 BY PROVIDING FOR DISTANCE REQUIREMENTS FROM PUBLIC SEATING AREAS AND OTHER PERFORMERS; AMENDING SECTION 70-174 BY PROHIBITING AMPLIFICATION WITHOUT SPECIAL EVENTS PERMIT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves amending various sections of the City Code pertaining to street performers.

10. BOARD APPOINTMENTS
10.1. PARKS & RECREATION ADVISORY COMMITTEE
1 appointment.

10.2. ARTS AND CULTURE NASSAU
1 appointment.

11. DISCUSSION – DIRECTION – ACTION ITEMS
11.1. APPOINTMENT OF THE CITY CLERK PRO TEM

12. CITY MANAGER REPORTS
13. CITY ATTORNEY REPORTS
14. CITY CLERK REPORTS
15. MAYOR/COMMISSIONER COMMENTS
16. ADJOURNMENT

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