Fernandina Beach Commissioner Meeting for November 18, 2014

Here is the City of Fernandina Beach's Commissioner Meeting agenda for November 18, 2013

Fernandina Beach Commissioner Meeting for November 18, 2014Here is the City of Fernandina Beach’s Commissioner Meeting agenda for November 18, 2013 to be held at 6:00 PM, at City Hall on Ash Street in Fernandina Beach. (* Amended 11-17-14)

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by Reverend Noel Roberts of the North 14th Baptist Church.

4. PROCLAMATION/PRESENTATION
4.1. PROCLAMATION – 8 FLAGS PLAYSCAPES, INC.
Recognizes 8 Flags Playscapes, Inc. for their success in fundraising and the installation of the Pirate Playground at Atlantic Park. Mr. Aaron Morgan and Mr. Trey Warren of 8 Flags Playscapes, Inc. will be present to accept the Proclamation.

4.2. BUDGET SUMMARY
Controller Patti Clifford will answer any questions regarding the budget summary for October 2014.

5. CONSENT AGENDA
5.1. ADDITIONAL SEWER AND REFUSE EXEMPTION FOR FY 2014/2015
RESOLUTION 2014-155 APPROVING ONE (1) ADDITIONAL APPLICATION FOR CITY SEWER AND REFUSE EXEMPTION FOR THE FISCAL YEAR 2014/2015; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves one (1) additional application for exemption of payment for City Sewer and Refuse costs for the months of November 1, 2014 through September 30, 2015.

5.2. LEASE AGREEMENT – AMELIA ISLAND BOOK FESTIVAL
RESOLUTION 2014-156 APPROVING THE LEASE AGREEMENT BETWEEN THE AMELIA ISLAND BOOK FESTIVAL AND THE CITY OF FERNANDINA BEACH FOR RENTAL SPACE AT THE PECK CENTER; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Lease Agreement between the Amelia Island Book Festival and the City of Fernandina for rental space at the Peck Center.

6. PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA
7. RESOLUTIONS
7.1. PECK CENTER WINDOW SOLE SOURCE PURCHASE APPROVAL & INSTALLATION – RPM LUMBER AND FLORIDA RESTORATION & CONSTRUCTION
RESOLUTION 2014-157 APPROVING THE PURCHASE OF REPLACEMENT WINDOWS FOR THE PECK CENTER FROM RPM LUMBER IN THE AMOUNT OF $30,473.12; APPROVE THE INSTALLATION OF THESE WINDOWS BY FLORIDA RESTORATION & CONSTRUCTION IN THE AMOUNT OF $25,096.00; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the sole source purchase of replacement windows from RPM Lumber for the Peck Center in the amount of $30,473.12 and the sole source installation of windows by Florida Restoration & Construction in the amount of $25,096.00.

7.2. AWARD OF BID # 14-23 – BRANCE DIVERSIFIED INC.
RESOLUTION 2014-158 AUTHORIZING THE AWARD OF BID #14-23 AND A CONSTRUCTION CONTRACT TO BRANCE DIVERSIFIED, INC. FOR THE ENGINEERING AND CONSTRUCTION OF THE MARINA WELCOME CENTER DECK; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the award of Bid #14-23 to Brance Diversified, Inc. and authorizes the City Manager to negotiate the Contract in an amount not to exceed $47,375.00.

7.3. RFQ #14-101 – PARKS AND RECREATION MASTER PLAN – DAVID BARTH, LLC
RESOLUTION 2014-159 ACCEPTING THE RECOMMENDATION OF THE QUALIFICATION REVIEW COMMITTEE TO ENTER INTO AN AGREEMENT BETWEEN DAVID BARTH, LLC AND THE CITY OF FERNANDINA BEACH FOR THE CREATION OF A PARKS AND RECREATION MASTER PLAN AS ADVERTISED FOR RFQ #14-101; AUTHORIZING THE CITY MANAGER TO NEGOTIATE A PROFESSIONAL SERVICES CONTRACT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the recommendation of the Qualification Review Committee to engage in an agreement between David Barth, LLC and the City of Fernandina Beach for the creation of a Parks and Recreation Master Plan.

7.4. BUDGET AMENDMENTS – GOLF COURSE AND POLICE & FIRE PENSION
RESOLUTION 2014-160 APPROVING AMENDMENTS TO THE BUDGET FOR THE FISCAL YEAR 2013-2014; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the transfer of funds within the Golf Course and Police & Fire Pension budgets for FY 2013/2014.

7.5. BUDGET AMENDMENT – UTILITY SYSTEM REFUNDING BOND
RESOLUTION 2014-161 APPROVING AN AMENDMENT TO THE BUDGET FOR THE FISCAL YEAR 2014-2015; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the transfer of funds relating to the Utility System Refunding Bond, Series 2013A.

7.6. CONTRACT AMENDMENT APPROVAL – COMCAST
RESOLUTION 2014-162 AMENDING THE COMCAST METRO E SERVICES CONTRACT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the amendment to the City’s Comcast Metro E contract.

7.7. AWARD OF RFP #14-20 – EPIC ENGINEERING & CONSULTING GROUP, LLC
RESOLUTION 2014-163 AWARDING RFP #14-20 FOR ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM REQUIREMENTS ANALYSIS AND RFP DEVELOPMENT TO EPIC ENGINEERING & CONSULTING GROUP, LLC; AUTHORIZING EXECUTION OF DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Awards RFP #14-20 for the Enterprise Resource Planning (ERP) System Requirements Analysis and RFP Development to EPIC Engineering & Consulting Group, LLC in an amount not to exceed $50,000.

7.8. STORAGE DEVICE PURCHASE APPROVAL – SYSCOM TECHNOLOGIES
RESOLUTION 2014-164 APPROVING THE PURCHASE OF ONE (1) STORAGE DEVICE THROUGH THE FLORIDA STATE CONTRACT WSCA MASTER AGREEMENT; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the purchase of one (1) Dell high capacity storage device in an amount not to exceed $25,500 from Syscom Technologies.

*7.9. STIPULATION AND AGREEMENT OF SETTLEMENT
RESOLUTION 2014-165 APPROVING A STIPULATION AND AGREEMENT OF SETTLEMENT IN THE WATER IMPACT FEE CASES; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Stipulation and Agreement of Settlement in the cases of Judicial Circuit Court Case No.: 11-426-CA and Florida Supreme Court Case No.: SC14-299.

8. ORDINANCE – SECOND READING
8.1. LAND DEVELOPMENT CODE AMENDMENT – LOT COMBINATION LIMITATIONS
ORDINANCE 2014-30 AMENDING THE LAND DEVELOPMENT CODE, TO EXEMPT JOB OPPORTUNITY AREAS FROM LOT COMBINATION LIMITATIONS DESCRIBED IN SECTION 4.02.02 WHICH RESTRICTS LOT WIDTHS TO NO GREATER THAN 100 FEET ON NORTH FLETCHER, SOUTH FLETCHER AND OCEAN AVENUES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves and adopts modifications to the Land Development Code of the City of Fernandina Beach specific to Section 4.02.02.

9. DISCUSSION – DIRECTION – ACTION ITEM
9.1. CHARTER EMPLOYEES’ PERFORMANCE EVALUATIONS

10. CITY MANAGER REPORTS
11. CITY ATTORNEY REPORTS
12. CITY CLERK REPORTS
13. MAYOR/COMMISSIONER COMMENTS
14. ADJOURNMENT

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