Fernandina Commissioner Meeting Agenda

Here is the agenda to the upcoming City of Fernandina Beach Commissioners meeting

AGENDA – FERNANDINA BEACH CITY COMMISSION
REGULAR MEETING

FEBRUARY 2, 2010 at 6:00 P.M.

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE / INVOCATION
Invocation by Reverend Terry Pugh of Elm Street Church of God.

4. PROCLAMATION/PRESENTATION
4.1 PROCLAMATION – AMELIA ISLAND BOOK FESTIVAL – Proclaims February 12-13, 2010, as “Amelia Island Book Festival”. Don and Andrea Parker, Joe and Joani Selement, Founders of the Book Island Festival, Attavia Facciolo, and Mary Pitcher will be present to accept the Proclamation.

4.2 PRESENTATION – ISLE OF EIGHT FLAGS SHRIMP FESTIVAL, INC., Presentation by Ms. Sandy Price, Executive Director of the Shrimp Festival Committee, to announce the 47th Annual Isle of Eight Flags Shrimp Festival dates and festivities, and review of the Franchise.

5. CONSENT AGENDA
5.1 APPROVAL OF MINUTES – Regular Meeting – January 5, 2010; Special Meeting – January 7, 2010; Work Session – January 11, 2010; and Regular Meeting – January 19, 2010.

5.2 APPROVING GRANT SUBMITTAL – FLORIDA DEPARTMENT OF LAW ENFORCEMENT – RESOLUTION 2010-13 AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT (FDLE) FOR A U.S. DEPARTMENT OF JUSTICE, EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) ALLOCATION OF $4,876 TO BE USED BY THE POLICE DEPARTMENT TO PURCHASE SURVEILLANCE CAMERAS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the submission of an application by the City and the total allocation is $4,876 with no local matching cost required from the City.

5.3 APPROVING GRANT SUBMITTAL – FLORIDA DEPARTMENT OF HEALTH, BUREAU OF EMERGENCY MEDICAL SERVICES – RESOLUTION 2010-14 AUTHORIZING THE CITY OF FERNANDINA BEACH, FLORIDA TO SUBMIT THREE GRANT APPLICATIONS TO THE FLORIDA DEPARTMENT OF HEALTH, BUREAU OF EMERGENCY MEDICAL SERVICES MATCHING GRANTS PROGRAM TO FUND A FALL PREVENTION PROGRAM; CRITICAL CARE EQUIPMENT AND TRAINING; AND VEHICLE EXTRICATION EQUIPMENT AND TRAINING; COMMITTING AN APPROPRIATION OF FUNDS IN THE FY 2010/2011 BUDGET FOR THE LOCAL MATCH REQUIREMENTS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the submittal of three (3) grant applications to the Florida Department of Health, Bureau of Emergency Medical Services for the Fire Department.

5.4 EMERGENCY CHECK SIGNING AUTHORITY – RESOLUTION 2010-15 AMENDING RESOLUTION 2004-120 RELATING TO EMERGENCY PREPAREDNESS, PROVIDING FOR AUTHORITY TO SIGN MANUAL CHECKS IN EMERGENCY SITUATIONS; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends Resolution 2004-120 relating to emergency preparedness, providing for signature authorization in declared emergencies.

5.5 SUPPORT FOR LEGISLATION RELATED TO WORKING WATERFRONT AMENDMENT – RESOLUTION 2010-16 DEMONSTRATING SUPPORT FOR FLORIDA STATE LEGISLATIVE PROPOSALS RELATING TO ASSESSMENTS OF WORKING WATERFRONT PROPERTY BASED ON CURRENT USE, AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Urges the Florida Legislature to pass legislation that would implement the Working Waterfront Amendment to the Florida Constitution.

5.6 BUDGET TRANSFER – RESOLUTION 2010-17 APPROVING AN AMENDMENT TO THE BUDGET FOR TRANSFER OF FUNDS FROM THE GENERAL FUND CONTINGENCY ACCOUNT TO THE IT CONTRACTUAL ACCOUNT, NON-DEPARTMENTAL REPAIRS / MAINTENANCE EQUIPMENT ACCOUNT, NON-DEPARTMENTAL REPAIRS / MAINTENANCE BUILDING ACCOUNT, NON-DEPARTMENTAL NON-CAPITAL EQUIPMENT ACCOUNT, AND STREETS CONTRACTUAL ACCOUNT; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the transfer of funds from the General Fund Contingency account to various departments/accounts for unbudgeted expenditures in FY 2009/2010.

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA
6.1 CITY RESIDENTS
6.2 NON-CITY RESIDENTS

7. RESOLUTIONS
7.1 ACCEPTING QUALIFICATION REVIEW COMMITTEE RECOMMENDATION, U.S. POST OFFICE, RESOLUTION 2010-18 ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER SELECTION OF A CONSULTING FIRM TO PROVIDE ARCHITECTURAL, ENGINEERING & DESIGN SERVICES FOR THE HISTORIC U.S. CUSTOMS HOUSE, FEDERAL COURTHOUSE & POST OFFICE (RFQ #09-104); AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Accepts the City Manager’s consultant ranking recommendation as follows: 1) Hammond, Beeby, Ruper, Ainge Architects, Inc., 2) Bender & Associates, and 3) Kenneth Smith Architects.

8. ORDINANCES – FIRST READING
8.1 LAND DEVELOPMENT CODE AMENDMENT – SIGNS – ORDINANCE 2010-06 APPROVING AMENDMENTS TO THE LAND DEVEOPMENT CODE, CHAPTER 5, SIGNS; SPECIFICALLY AMENDING THE SIGNAGE CODE TO ADD LANGUAGE FOR THE PURPOSE OF ENHANCING THE EXISTING CODE TO BETTER COMPLY WITH RECENT CASE LAW; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends the Land Development Code, Section 5.03.00, regarding signs.

8.2 LAND DEVELOPMENT CODE AMENDMENT – AIRPORT – ORDINANCE 2010-07 AMENDING THE LAND DEVELOPMENT CODE, CHAPTER 1, SECTION 1.07.00 ACRONYMS AND DEFINITIONS AND CHAPTER 4, SECTION 4.03.04, STANDARDS FOR DEVELOPMENT IN THE AIRPORT OVERLAY; SPECIFICALLY AMENDING THE LAND DEVELOPMENT CODE TO ADD LANGUAGE TO ADDRESS THE AIRPORT DESIGN STANDARDS AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: LDC Text Amendment in Chapter 1, Section 1.07.00, and Chapter 4, Section 4.03.04, to add language to address the Airport Design Standards.

8.3 LAND DEVELOPMENT CODE AMENDMENT – ISLAND WALK SHOPPING CENTER – ORDINANCE 2010-08 APPROVING AN APPLICATION (TA 2009-36) FOR A TEXT AMENDMENT TO THE LAND DEVELOPMENT CODE; SPECIFICALLY TO AMEND CHAPTER 5, SIGNS; BY REMOVING SECTION 5.03.03(E)(3)(D) REQUIRING THE ELIMINATION OF NONCONFORMING SIGNS SPECIFICALLY IDENTIFIED AS PROHIBITED SIGNS NO LATER THAN FIVE YEARS AFTER THE DATE OF ADOPTION OF THIS CODE (OCTOBER 1, 2011); AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approval of a Text Amendment Application to the LDC regarding Non-Conforming Signs.

9. ORDINANCES – SECOND READING
9.1 CODE AMENDMENT – MARINA MOORING FIELD – ORDINANCE 2009-25 AMENDING CHAPTER 90, ARTICLE III, BOATS, BY CREATING DIVISION 1, REGARDING BOATING GENERALLY AND DIVISION 2, REGARDING MOORING FIELD, AND CREATING SECTION 90-70 PROVIDING FOR DEFINITIONS; AMENDING SECTION 90-74 REGARDING SLOW SPEED IN CERTAIN AREAS; AMENDING SECTION 90-75 DECLARING ABANDONED VESSELS A NUISANCE AND PROVIDING FOR REMOVAL BY CITY; AMENDING SECTION 90-76 REGARDING DERELICT VESSELS AND PROVIDING FOR REMOVAL BY CITY; REPEALING SECTION 90-79; AMENDING SECTION 90-80 BY ATTACHING AMENDED MOORING FIELD MANAGEMENT PLAN AS EXHIBIT “1”; AMENDING SECTIONS 90-71, 90-72, 90-73, 90-77 AND 90-78 BY CONSISTENTLY USING THE TERM “VESSEL”; CREATING SECTION 90-81 REGARDING INTENT OF MOORING FIELD; CREATING SECTION 90-82 REGARDING APPLICABILITY; CREATING SECTION 90-83 REGARDING AUTHORITY OF MARINA MANAGER; CREATING SECTION 90-84 PROVIDING FOR MOORING OF VESSELS IN THE MOORING FIELD IN ACCORDANCE WITH THE MANAGEMENT PLAN; CREATING SECTION 90-85 PROHIBITING DISCHARGE OF WASTE OR POLLUTANTS BY VESSELS; CREATING SECTION 90-86 REQUIRING USE AGREEMENT TO BE SIGNED BY ANYONE MOORING IN THE MOORING FIELD; CREATING SECTION 90-87 PROHIBITING MOORING AND ANCHORING GENERALLY; CREATING SECTION 90-88 PROVIDING PENALTIES FOR VIOLATIONS; DIRECTING THE CITY CLERK TO FILE WITH FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION; PROVIDING FOR SEVERABILITY; REPEALING ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends the City’s Code of Ordinances, Chapter 90 related to Boats, the Mooring Field, and Mooring Field Management Plan.

9.2 CODE AMENDMENT – GENERAL EMPLOYEES PENSION – ORDINANCE 2010-01 AMENDING CHAPTER 62, PERSONNEL, ARTICLE III, GENERAL EMPLOYEES’ PENSION PLAN, OF THE CODE OF ORDINANCES OF THE CITY OF FERNANDINA BEACH; AMENDING SECTION 62-71, DEFINITIONS; AMENDING SECTION 62-75, CONTRIBUTIONS; AMENDING SECTION 62-76, BENEFIT AMOUNTS AND ELIGIBILITY; AMENDING SECTION 62-77, PRE-RETIREMENT DEATH; AMENDING SECTION 62-78, DISABILITY; AMENDING SECTION 62-80, OPTIONAL FORMS OF BENEFITS; AMENDING SECTION 62-84, MAXIMUM PENSION; AMENDING SECTION 62-85, MINIMUM DISTRIBUTION OF BENEFITS; AMENDING SECTION 62-86, MISCELLANEOUS PROVISIONS; AMENDING SECTION 62-87, REPEAL OR TERMINATION OF SYSTEM; AMENDING SECTION 62-90, FORFEITURE OF PENSION; AMENDING SECTION 62-92, DIRECT TRANSFERS OF ELIGIBLE ROLLOVER DISTRIBUTIONS, ELIMINATION OF MANDATORY DISTRIBUTIONS; AMENDING SECTION 62-94, SEPARATION FROM EMPLOYMENT FOR MILITARY SERVICE; AMENDING SECTION 62-96, DEFERRED RETIREMENT OPTION PLAN; AMENDING SECTION 62-97, PRIOR GOVERNMENT SERVICE; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. Synopsis: Amends the General Employees Pension Plan to comply with recent changes in the Internal Revenue Service Code and Regulations, and changes to State Law.

9.3 CODE AMENDMENT – POLICE AND FIREFIGHTERS PENSION – ORDINANCE 2010-02 AMENDING CHAPTER 62, PERSONNEL, ARTICLE IV, FIREFIGHTERS’ AND POLICE OFFICERS’ PENSION PLAN, OF THE CODE OF ORDINANCES OF THE CITY OF FERNANDINA BEACH; AMENDING SECTION 62-111, DEFINITIONS; AMENDING SECTION 62-114, FINANCES AND FUND MANAGEMENT; AMENDING SECTION 62-115, CONTRIBUTIONS; AMENDING SECTION 62-116, BENEFIT AMOUNTS AND ELIGIBILITY; AMENDING SECTION 62-117, PRE-RETIREMENT DEATH; AMENDING SECTION 62-118, DISABILITY; AMENDING SECTION 62-120, OPTIONAL FORMS OF BENEFITS; AMENDING SECTION 62-125, MAXIMUM PENSION; AMENDING SECTION 62-126, MINIMUM DISTRIBUTION OF BENEFITS; AMENDING SECTION 62-127, MISCELLANEOUS PROVISIONS; AMENDING SECTION 62-128, REPEAL OR TERMINATION OF SYSTEM; AMENDING SECTION 62-129, DOMESTIC RELATIONS ORDERS, RETIREE DIRECTED PAYMENTS; EXEMPTION FROM EXECUTION, NON-ASSIGNABILITY; AMENDING SECTION 62-131, FORFEITURE OF PENSION; AMENDING SECTION 62-134, DIRECT TRANSFERS OF ELIGIBLE ROLLOVER DISTRIBUTIONS, ELIMINATION OF MANDATORY DISTRIBUTIONS; AMENDING SECTION 62-127, PRIOR POLICE OR FIRE SERVICE; AMENDING SECTION 62-128, DEFERRED RETIREMENT OPTION PLAN; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. Synopsis: Amends the Firefighters and Police Officers Pension Plan to comply with recent changes in the Internal Revenue Service Code and Regulation, and changes to State Law.

9.4 CODE AMENDMENT – ELECTRICAL – ORDINANCE 2010-03 AMENDING CHAPTER 22 OF THE CODE OF ORDINANCES BY AMENDING SECTION 22-30, AMENDMENTS TO ELECTRICAL CODE SETTING FEES BY ORDINANCE AND CLARIFYING LANGUAGE REGARDING ELECTRIC SERVICE ENCLOSURES AND ENTRANCES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Sets fees by Ordinance instead of Resolution, and clarifies language regarding electric service enclosures and entrances.

9.5 CODE AMENDMENT – FILING FEES FOR ELECTIONS – ORDINANCE 2010-04 AMENDING CHAPTER 34 OF THE CODE OF ORDINANCES BY AMENDING SECTION 34-3, FILING FEES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Changes the required filing fee from five percent (5%) of the Commission’s yearly salary to three percent (3%), as required by FS 99.092.

9.6 CHARTER AMENDMENTS AND VOTER REFERENDUM – ORDINANCE 2010-05 SUBMITTING TO THE CITY ELECTORS PROPOSED AMENDMENTS TO THE CHARTER WHICH AMEND SECTION 15 BY INCREASING THE TIME TO FILL COMMISSION VACANCIES TO 30 DAYS; REPEALING SECTION 40 REGARDING THE APPOINTMENT OF A PUBLIC HEALTH OFFICER; AMENDING SECTION 41 REGARDING THE CITY POLICE DEPARTMENT; REPEALING SECTION 42 REGARDING THE APPOINTMENT OF EXTRA POLICE OFFICERS; REPEALING SECTION 43 REGARDING POLICE CHIEF ATTENDANCE AT CITY COMMISSION MEETINGS; AMENDING SECTION 44 REGARDING THE CITY FIRE DEPARTMENT; AMENDING SECTION 72 REGARDING APPROVAL OF THE BUDGET BY ORDINANCE OR RESOLUTION; AMENDING SECTION 74 REQUIRING BUDGET AMENDMENTS AND BUDGET TRANSFERS BY RESOLUTION; AMENDING SECTION 125 REQUIRING THE CITY COMMISSION TO APPOINT ELECTION INSPECTORS AND POLL WORKERS AT LEAST SEVEN (7) DAYS BEFORE THE ELECTION; REPEALING SECTION 127 REGARDING MUNICIPAL RECALL ELECTIONS SINCE IT IS COVERED BY STATE LAW; AMENDING SECTION 136 AUTHORIZING THE CITY COMMISSION TO CONDUCT INVESTIGATIONS OF DEPARTMENTS, OFFICERS AND EMPLOYEES; PROVIDING FOR A REFERENDUM ELECTION; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Proposes amendments to the City Charter and provides for a voter referendum.

10. BOARD APPOINTMENT
10.1 ARTS COUNCIL – 1 Appointment.

11. DISCUSSION – DIRECTION – ACTION ITEMS
11.1 PRESENTATION – DISCUSSION – FIRST ANNUAL CITY HISTORIC PRESERVATION AWARDS PROGRAM – The Historic District Council and City Staff have been working on implementation of an annual Historic Preservation Awards Program designed to share the City’s appreciation for the efforts of those involved in preserving our unique built heritage. HDC Chair Suanne Thamm and City Planner Adrienne Dessy will present information regarding the proposed program to be inaugurated in spring 2010.

11.2 PRESENTATION – DISCUSSION – FERNANDINA BEACH-CEDAR KEY SUSTAINABILITY PROJECT – City Planner Adrienne Dessy will make a brief presentation on the City’s participation in a joint project with the City of Cedar Key aiming to highlight sustainable city operations within each local government.

12. CITY MANAGER REPORTS
13. CITY ATTORNEY REPORTS
14. CITY CLERK REPORTS
15. MAYOR/COMMISSIONER COMMENTS
16. ADJOURNMENT