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January 15, 2013 Fernandina City Commissioner Meeting

January 15, 2013 Fernandina City Commissioner MeetingHere is the agenda for the regularly scheduled meeting of the Fernandina Beach City Commissioners. The meeting will be held at City Hall on Ash Street, beginning at 6:00 PM.

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by Reverend Wardell Avant of Kingdom Ministries Church.

4. PRESENTATION
4.1. BUDGET SUMMARY – Controller Patti Clifford will answer any questions regarding the budget summary for December, 2012.

5. CONSENT AGENDA
5.1. MUTUAL AID AGREEMENT – POLICE DEPARTMENT & NASSAU COUNTYSHERIFF’S DEPARTMENT – RESOLUTION 2013-05
AUTHORIZING A COMBINED VOLUNTARY COOPERATION AND OPERATIONAL ASSISTANCE MUTUAL AID AGREEMENT WITH NASSAU COUNTY SHERIFF’S DEPARTMENT; AUTHORIZING EXECUTION; PROVIDING FOR FILING OF THE AGREEMENT WITH THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes a Mutual Aid Agreement between the City of Fernandina Beach Police Department and the Nassau County Sheriff’s Department for a period of four (4) years.

5.2. APPROVING USE OF AIRPORT PROPERTY – AMELIA ISLAND CONCOURS D’ELEGANCE – RESOLUTION 2013-06
AUTHORIZING THE USE OF AIRPORT PROPERTY FOR PARKING DURING THE ANNUAL CONCOURS D’ELEGANCE EVENT; APPROVING THE METHODOLOGY FOR COLLECTION AND DISTRIBUTION OF PARKING FEES COLLECTED; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves parking at the Airport for the Concours d’Elegance and distribution of parking proceeds.

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA
7. RESOLUTIONS
7.1. REFINANCE TEAM – RESOLUTION 2013-07
APPROVING THE TEAM THE CITY WILL EMPLOY TO REFINANCE VARIOUS UTILITY DEBT AND ISSUE NEW UTILITY SYSTEM REFUNDING REVENUE BONDS; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the Refinancing Team for the express purpose of refinancing the three (3) major pieces of the Utility System’s debt and authorizes execution of a professional agreement with GAI Consultants, Inc. in an amount not to exceed $35,000.

7.2. AUTHORIZATION TO CONTINUE DEFENSE – RUMBERGER, KIRK AND CALDWELL – RESOLUTION 2013-08
AUTHORIZING THE LAW FIRM OF RUMBERGER, KIRK AND CALDWELL TO CONTINUE TO DEFEND THE CITY IN CONLON VS. CITY OF FERNANDINA BEACH (WATER IMPACT FEE CASE); AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the law firm of Rumberger, Kirk & Caldwell to continue defending the City in Conlon v. City of Fernandina Beach Case #11- 426-CA.

7.3. PURCHASE APPROVAL – WASTEWATER DEPARTMENT – RS TECHNICAL SERVICES, INC. – RESOLUTION 2013-09
APPROVING THE PRODUCT AND SERVICES FROM RS TECHNICAL SERVICES, INC. FOR THE REPLACEMENT OF THE CAMERA IN THE TV VAN IN THE WASTEWATER DIVISION; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the purchase and installation of a new camera system for the Wastewater TV van from RS Technical Services, Inc., in the amount of $81,139.80.

7.4. BUDGET AMENDMENT – WATER DEPARTMENT – RESOLUTION 2013-10
APPROVING THE BUDGET AMENDMENT FOR A NEW ROOF AT WATER PLANT #1; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a budget amendment transferring $12,000.00 from the Water Operating Account to the Water Building Account for a roof replacement at Water Plant #1.

7.5. RIGHT-OF-WAY OPENING – SOUTH 9TH STREET – RESOLUTION 2013-11
ENDORSING THE OPENING OF THE SOUTH 9TH STREET RIGHT-OF-WAY, BETWEEN KELP AND LIME STREETS; AUTHORIZING THE CITY MANAGER TO ISSUE NECESSARY PERMITS; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the City Manager to review plans and issue permits for the opening of this right-of-way, solely at the expense of the applicant.

7.6. DISCLAIMER – MARINA SUBMERGED LANDS – RESOLUTION 2013-12
ACCEPTING A DISCLAIMER FROM THE BOARD OF TRUSTEES OF THE INTERNAL IMPROVEMENT TRUST FUND OF THE STATE OF FLORIDA FOR SUBMERGED LANDS AT THE CITY MARINA; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Formally accepts Disclaimer, Trustees No. 41377 (5898-45) pertaining to the City Marina submerged lands.

7.7. EASEMENT AGREEMENT – ALACHUA AVENUE BEACH WALKOVER -RESOLUTION 2013-13
ACCEPTING AN EASEMENT FOR A PUBLIC BEACH WALKOVER AT ALACHUA AVENUE; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Formally accepts and approves the Alachua Avenue Public Beach Walkover Easement Agreement.

8. ORDINANCES – SECOND READING
8.1. LAND DEVELOPMENT CODE AMENDMENTS – ORDINANCE 2012-28
AMENDING THE LAND DEVELOPMENT CODE, REVISING CHAPTERS 2 AND 5 ACCESSORY STRUCTURES AND ACCESSORY DWELLINGS, CHAPTER 3 AND 4 TO PROVIDE A WETLANDS EXEMPTION FOR WATER DEPENDENT AND WATER RELATED USES IN THE INDUSTRIAL WATERFRONT ZONING CATEGORY AND COMMUNITY REDEVELOPMENT AREA, CHAPTER 10 VARIANCE PROVISIONS AND ADDING REVIEW CRITERIA FOR HISTORIC DISTRICTS AND THE COMMUNITY REDEVELOPMENT AREA, AND CHAPTER 11 CLARIFYING LOCAL DEVELOPMENT ORDERS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Amends various chapters in the Land Development Code.

9. DISCUSSION – DIRECTION – ACTION ITEMS
9.1. FEE WAIVER FOR NONPROFIT AGENCIES USING CITY FACILITIES –RESOLUTION 2012-190
– This item is placed on the agenda at the request of Commissioner Gass.

9.2. ACTUARIAL SERVICES CONTRACT
– City Commission to discuss the actuarial services contract for pension analysis.

10. CITY MANAGER REPORTS
11. CITY ATTORNEY REPORTS
12. CITY CLERK REPORTS
13. MAYOR/COMMISSIONER COMMENTS
14. ADJOURNMENT

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