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March 19, 2013 City Commissioner Agenda

March 2013 City Commissioner AgendaHere is the agenda for the Fernandina Beach City Commissioner Regular Meeting to be held March 19, 2013, at 6:00 PM. The meeting will be at City Hall, located at 204 Ash Street in Fernandina Beach, Florida.

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by Reverend Jeff Overton of First Baptist Church.

4. PRESENTATIONS
4.1. BUDGET SUMMARY
Controller Patti Clifford will answer any questions regarding the budget summary for February, 2013.
4.2. AUDITOR’S REPORT
Ryan Tucker from Purvis Gray and Company will present the Annual Audit Report for the Fiscal Year ending September 30, 2012

5. CONSENT AGENDA
5.1. MULTIPLE SYSTEM ATROPHY AWARENESS MONTH
RESOLUTION 2013-29 ENCOURAGING THE FLORIDA STATE LEGISLATURE DURING ITS NEXT LEGISLATIVE SESSION TO SUPPORT A HOUSE BILL TO DESIGNATE MARCH AS “MULTIPLE SYSTEM ATROPHY AWARENESS MONTH”; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Encourages the Florida State Legislature during its next legislative session to endorse a House Bill to designate March as “Multiple System Atrophy Awareness Month”.

5.2. FACILITIES USE AGREEMENT – AMELIA ISLAND YOUTH SOCCER, INC
RESOLUTION 2013-30 APPROVING THE FACILITIES USE AGREEMENT FOR YOUTH SPORTS LEAGUES BETWEEN THE CITY OF FERNANDINA BEACH AND AMELIA ISLAND YOUTH SOCCER, INC.; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Facilities Use Agreement for youth sports leagues for Amelia Island Youth Soccer, Inc. for the use of City facilities from March 2013 thru May 2013 and August 2013 thru November 2013.

5.3. FACILITIES USE AGREEMENT – FERNANDINA BEACH BABE RUTH LEAGUE, INC.
RESOLUTION 2013-31 APPROVING THE FACILITIES USE AGREEMENT FOR YOUTH SPORTS LEAGUES BETWEEN THE CITY OF FERNANDINA BEACH AND THE FERNANDINA BEACH BABE RUTH LEAGUE, INC.; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Facilities Use Agreement for youth sports leagues for Fernandina Beach Babe Ruth League, Inc. for the use of City facilities from January 1, 2013 to December 31, 2013.

5.4. SCHOOL RESOURCE OFFICERS CONTRACT
RESOLUTION 2013-32 AUTHORIZING A SCHOOL RESOURCE OFFICERS CONTRACT WITH NASSAU COUNTY SCHOOL BOARD FOR THE PERFORMANCE OF LAW ENFORCEMENT FUNCTIONS TO BE PROVIDED BY SCHOOL RESOURCE OFFICERS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the School Resource Officers Contract between the City of Fernandina Beach Police Department and the Nassau County School Board for terms beginning the first day of school through the last day of school for each school year.

5.5. SUPPORT CCNA REFORM
RESOLUTION 2013-33 DECLARING SUPPORT FOR PROPOSED CHANGES TO SECTION 287.055, F.S., ALSO KNOWN AS “THE CONSULTANTS’ COMPETITIVE NEGOTIATION ACT” or “CCNA”; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Supports the proposed changes to the Consultant’s Competitive Negotiation Act to allow local and state agencies to procure professional services on a “best value basis”.

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA

7. RESOLUTIONS
7.1. CHANGE ORDER – BGCO, INC.
RESOLUTION 2013-34 AUTHORIZING CHANGE ORDER #3 WITH BGCO, INC. TO INCREASE CONTRACT AMOUNT BY $99,000 TO INCLUDE WORK FUNDED BY FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) JOINT PARTICIPATION AGREEMENT (JPA) #43275819413 FOR DESIGN AND CONSTRUCTION OF TAXIWAYS FOR T-HANGAR PROJECT AT THE FERNANDINA BEACH MUNICIPAL AIRPORT, AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes Change Order #3 for the contract with BGCO, Inc. to increase the amount by $99,000 for T-Hangar Taxiway Pavement Rehabilitation.

7.2. WORK ORDER 13-47R – PASSERO ASSOCIATES, LLC
RESOLUTION 2013-35 APPROVING PASSERO ASSOCIATES, LLC’S WORK ORDER 13-47R IN THE AMOUNT OF $9,000 FOR ENGINEERING SERVICES FOR FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) JOINT PARTICIPATION AGREEMENT #43275819413 FOR DESIGN AND CONSTRUCTION OF TAXIWAYS FOR T-HANGAR PROJECT AT THE FERNANDINA BEACH MUNICIPAL AIRPORT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves Passero Associates, LLC’s Work Order 13-47R for engineering services at the Fernandina Beach Municipal Airport for the FDOT Design and Construction of Taxiways for T-Hangars Rehabilitation, Permitting, Surveying, Project Management and Administration, and Testing project.

7.3. WORK ORDER 13-53 – PASSERO ASSOCIATES, LLC
RESOLUTION 2013-36 APPROVING PASSERO ASSOCIATES, LLC’S WORK ORDER 13-53 IN THE AMOUNT OF $37,500 FOR ENGINEERING SERVICES FOR FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) JOINT PARTICIPATION AGREEMENT #43141119413 FOR THE DESIGN AND CONSTRUCTION OF HANGAR “A” APRON REHABILITATION, DRAINAGE, PERMITTING, SURVEYING, PROJECT MANAGEMENT AND ADMINISTRATION, AND TESTING PROJECT AT THE FERNANDINA BEACH MUNICIPAL AIRPORT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves Passero Associates, LLC’s Work Order 13-53 for engineering services at the Fernandina Beach Municipal Airport for the FDOT Design and Construction of Hangar “A” Apron Rehabilitation, Drainage, Permitting, Surveying, Project Management and Administration, and Testing project.

7.4. WORK ORDER 13-60 – PASSERO ASSOCIATES, LLC
RESOLUTION 2013-37 APPROVING PASSERO ASSOCIATES, LLC’S WORK ORDER 13-60 IN THE AMOUNT OF $60,000 FOR ENGINEERING SERVICES FOR FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) JOINT PARTICIPATION AGREEMENT #43141019413 DESIGN TAXIWAY B AND E LIGHTS, SIGNAGE AND NAVIGATION AIDS PROJECT; AND FEDERAL AVIATION ADMINISTRATION (FAA) TAXIWAY B AND E LIGHTING AND TAXIWAY E PAVEMENT AND LIGHTING (PHASE 2) PROJECT AT THE FERNANDINA BEACH MUNICIPAL AIRPORT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves Passero Associates, LLC’s Work Order 13-60 for engineering services at the Fernandina Beach Municipal Airport for the FDOT Design Taxiway B and E Lights, Signage and Navigation Aids Project; and the FAA Taxiway B & E Lighting and Taxiway E Pavement and Lighting (Phase 2) project.7.6. GRANT APPLICATION – DEPARTMENT OF HEALTH

7.5. GRANT APPLICATION – FLORIDA INLAND NAVIGATION
RESOLUTION 2013-38 REQUESTING ASSISTANCE UNDER THE FLORIDA INLAND NAVIGATION DISTRICT (FIND) WATERWAYS ASSISTANCE PROGRAM; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the City Manager to execute the Florida Inland Navigation District grant application in the amount of $81,000.

7.6. GRANT APPLICATION – DEPARTMENT OF HEALTH
RESOLUTION 2013-39 AUTHORIZING THE SUBMITTAL OF ONE (1) FLORIDA DEPARTMENT OF HEALTH, BUREAU OF EMERGENCY MEDICAL SERVICES’ MATCHING GRANT TO FUND THE PURCHASE OF ONE (1) RESCUE UNIT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the submittal of one (1) application to the Florida Department of Health, EMS Matching Grant in the amount of $203,000.00 to upgrade one (1) Rescue Unit.

8. ORDINANCES – FIRST READING
8.1. CODE AMENDMENTS – STREET PERFORMERS
ORDINANCE 2013-02 AMENDING SECTION 70-170 BY REMOVING POCKET PARKS FROM PERMITTED PUBLIC AREAS; AMENDING SECTION 70-171 ESTABLISHING A PROHIBITED PUBLIC AREA WHERE STREET PERFORMANCES AND ART VENDING ARE NOT PERMITTED; AMENDING SECTION 70-172 TO PROVIDE FOR INSURANCE REQUIREMENTS; AMENDING SECTION 70-173 BY PROVIDING FOR DISTANCE REQUIREMENTS FROM PUBLIC SEATING AREAS AND OTHER PERFORMERS; AMENDING SECTION 70-174 BY PROHIBITING AMPLIFICATION WITHOUT SPECIAL EVENTS PERMIT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves amending various sections of the City Code pertaining to street performers.

8.2. CHARTER AMENDMENTS
ORDINANCE 2013-03 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF FERNANDINA BEACH, FLORIDA SUBMITTING TO THE CITY ELECTORS PROPOSED AMENDMENTS TO THE CHARTER WHICH AMEND SECTION 9 BY INCREASING THE TERMS OF COMMISSIONERS FROM THREE TO FOUR YEARS; ELIMINATING RUNOFF ELECTIONS; PROVIDING FOR CITY ELECTIONS TO BE HELD EVERY TWO YEARS IN CONJUNCTION WITH FEDERAL, STATE AND COUNTY ELECTIONS; PROVIDING FOR A REFERENDUM ELECTION; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Referendum ballot language for proposed changes to Section 9 of the City Charter.

9. ORDINANCES – SECOND READING
9.1. MASTER FEE SCHEDULE AMENDMENT – GOLF COURSE
ORDINANCE 2013-01 AMENDING THE MASTER FEE SCHEDULE AS RELATED TO THE CITY’S GOLF COURSE FOR THE REMAINDER OF FISCAL YEAR 2012/2013; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends the Master Fee Schedule as related to the Golf Course.

10. DISCUSSION – DIRECTION – ACTION ITEMS
10.1. REDUCE ELECTRIC FRANCHISE FEE
This item is placed on the agenda at the request of Commissioner Filkoff.

11. CITY MANAGER REPORTS
12. CITY ATTORNEY REPORTS
13. CITY CLERK REPORTS
14. MAYOR/COMMISSIONER COMMENTS
15. ADJOURNMENT

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