City Commissioners Meet April 19, 2016

The Fernandina Beach City Commission will hold a regular meeting on April 19, 2016, at City Hall in Fernandina Beach, Florida. The meeting starts promptly at 6:00 p.m.

Here is the agenda:

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by Reverend Noel Roberts of North 14th Street Baptist Church.

4. PROCLAMATIONS / PRESENTATIONS
4.1. PROCLAMATION – EARTH DAY
PROCLAMATION – EARTH DAY – Recognizes April 22, 2016, as “Earth Day.” Honorable Commissioner Leonard A. Kreger will be present to accept the Proclamation.

4.2. PROCLAMATION – 53RD ANNUAL ISLE OF EIGHT FLAGS SHRIMP FESTIVAL
PROCLAMATION – 53RD ANNUAL ISLE OF EIGHT FLAGS SHRIMP FESTIVAL – Proclaims April 29, 2016 through May 1, 2016 as “The 53rd Annual Isle of Eight Flags Shrimp Festival”. Members of the Isle of Eight Flags Shrimp Festival Committee will be present to accept the Proclamation.

4.3. PRESENTATION – COMMUNITY REDEVELOPMENT AREA (CRA) UPDATE
PRESENTATION – COMMUNITY REDEVELOPMENT AREA (CRA) UPDATE – CRA Advisory Board Chair Arlene Filkoff will provide a Monthly Progress Update.

4.4. PRESENTATION – HAZARDOUS WASTE CLEANUP & RECYCLE EVENT
PRESENTATION – HAZARDOUS WASTE CLEANUP & RECYCLE EVENT – Mr. Jeremiah Glisson, Fleet & Facilities Maintenance Director, will provide an overview of the 2016 Hazardous Waste Cleanup & Recycle Event.

4.5. PRESENTATION – ADVANCED DISPOSAL
PRESENTATION – ADVANCED DISPOSAL – Mr. Jody Jackson of Advanced Disposal will provide information regarding future solid waste and recycling efforts.

4.6. BUDGET SUMMARY
BUDGET SUMMARY – Controller Patti Clifford will answer any questions regarding the budget summary for March 2016.

5. PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA OR ITEMS ON THE CONSENT AGENDA.

6. CONSENT AGENDA
6.1. APPROVAL OF MINUTES
APPROVAL OF MINUTES – Regular Meeting – March 15, 2016; and Special Meeting – March 29, 2016.

7. RESOLUTIONS
7.1. SOLE SOURCE PURCHASE APPROVAL – SENSUS USA, INC.
RESOLUTION 2016-53 APPROVING THE SOLE SOURCE PURCHASE OF 1,000 WATER METERS WITH RELATED HOUSING AND COMPUTER SOFTWARE FROM SENSUS USA, INC. FOR THE UTILITIES DEPARTMENT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the sole source purchase of water meters in the amount of $99,440 from Sensus USA, Inc.

7.2. SOLE SOURCE VENDOR APPROVAL – GILLETTE & ASSOCIATES, INC.
RESOLUTION 2016-54 APPROVING SOLE SOURCE CONTRACT FOR FUNDING THE CITY’S MOBILITY STUDY IN FISCAL YEARS 2015/2016, 2016/2017, AND 2017/2018; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves Gillette and Associates, Inc. as a sole source vendor for the completion of a Mobility Study as described in the Scope of Services in an amount not to exceed $25,000 in Fiscal Year 2015/2016.

7.3. REVISED QUALIFIED ENGINEERING FIRM LIST
RESOLUTION 2016-55 APPROVING THE REVISED LIST OF QUALIFIED ENGINEERING FIRMS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the revised list of engineering firms including Jones Edmunds & Associates, Inc.

7.4. AWARD OF RFP #16-01 – CONSTANGY, BROOKS, SMITH & PROPHETE, LLP
RESOLUTION 2016-56 AWARDING RFP #16-01 FOR LABOR ATTORNEY SERVICES TO CONSTANGY, BROOKS, SMITH & PROPHETE, LLP; AUTHORIZING EXECUTION OF DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Awards a three year agreement (RFP #16-01) for Labor Attorney Services to Constangy, Brooks, Smith & Prophete, LLP.

8. ORDINANCE – FIRST READING
8.1. LAND DEVELOPMENT CODE AMENDMENT – LOT COMBINATION
ORDINANCE 2016-08 AMENDING THE LAND DEVELOPMENT CODE SECTION 4.02.02 TO ALLOW LOT COMBINATION IN EXCESS OF 100 FEET FOR PROPERTIES WITHIN THE COMPREHENSIVE PLAN DEFINED JOB OPPORTUNITY AREAS WHICH FRONT NORTH FLETCHER AVENUE, SOUTH FLETCHER AVENUE, AND OCEAN AVENUE; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends the Land Development Code specific to lot combination.

9. ORDINANCES – SECOND READING
9.1. LAND DEVELOPMENT CODE AMENDMENT – TRADE SERVICES
ORDINANCE 2016-05 AMENDING THE LAND DEVELOPMENT CODE SPECIFIC TO THE TABLE OF LAND USES CHAPTER 2, SECTION 2.03.02 TO ALLOW TRADE AND REPAIR SERVICES WITHIN THE C-1 ZONING DISTRICT AND ADDING SUPPLEMENTAL STANDARDS TO CHAPTER 6, SECTION 6.02.28 SPECIFIC TO C-1 ZONED PROPERTIES, PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends the Land Development Code specific to trade services.

9.2. ZONING CHANGE – 8 FLAGS SHOPPING CENTER
ORDINANCE 2016-06 CHANGING THE CITY’S ZONING MAP TO ASSIGN A ZONING CATEGORY OF GENERAL COMMERCIAL (C-2) FOR PARCELS TOTALING 9.49 ACRES OF LAND LOCATED ON S. 14TH STREET BETWEEN LIME AND JASMINE STREETS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Assigns a Zoning Category of General Commercial (C-2) to 9.49 acres located on S. 14th Street between Lime and Jasmine Streets.

10. DISCUSSION – DIRECTION – ACTION ITEM
10.1. MUNICIPAL SERVICE TAXING UNIT (BEACH RENOURISHMENT)
This item is placed on the agenda at the request of Commissioner Kreger.

10.2. SUNDRY SHOP AT THE ATLANTIC RECREATION CENTER
This item is placed on the agenda at the request of Commissioner Smith.
Documents: Discussion Sundry Shop.pdf

10.3. STORMWATER MASTER PLAN UPDATE REQUEST FOR PROPOSAL (RFP)

11. CITY MANAGER REPORTS
12. CITY ATTORNEY REPORTS
13. CITY CLERK REPORTS
14. MAYOR/COMMISSIONER COMMENTS
15. ADJOURNMENT

April 5, 2016 City Commission Meeting Agenda

The Fernandina Beach City Commissioners will hold a regulary scheduled meeting at City Hall on April 5, 2016, beginning at 6:00 p.m.

Here is the agenda:
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by Reverend Noel Roberts of North 14th Street Baptist Church.

4. PROCLAMATIONS / PRESENTATIONS
4.1. PROCLAMATION – NATIONAL LIBRARY WEEK
Proclaims April 10-16, 2016, as National Library Week. Library Director Dawn S. Bostwick and Assistant Library Director Janet W. Loveless will be present to accept the Proclamation.

4.2. PROCLAMATION – WATER CONSERVATION MONTH
Proclaims April, 2016, as Water Conservation Month. The City Clerk’s Office will mail the executed Proclamation to Mr. Geoffrey Sample, Intergovernmental Coordinator Office of Communications and Intergovernmental Affairs, St. Johns River Water Management District, Jacksonville Service Center.

4.3. PRESENTATION – SPORTSCAR VINTAGE RACING ASSOCIATION (SVRA)
Mr. Tony Parella and Mr. Ralph Thomas of SVRA will offer a review of the recent event at the Fernandina Beach Municipal Airport. Mr. Gil Langley of Amelia Island Tourist Development Council will provide a review of the economic impact relating to the recent March events.

4.4. PRESENTATION – ANNUAL AUDIT REPORT
Mr. Ryan Tucker of Purvis Gray and Company will present the Annual Audit Report for the Fiscal Year ending September 30, 2015.

5. PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA OR ITEMS ON THE CONSENT AGENDA
6. CONSENT AGENDA
6.1. APPROVAL OF MINUTES
Regular Meeting – February 16, 2016; Joint Workshop Meeting – February 23, 2016; Workshop Meeting – February 24, 2016; Workshop Meeting – March 1, 2016; Regular Meeting – March 1, 2016; and Workshop Meeting – March 8, 2016.

6.2. PROPOSAL APPROVAL – ADVANCED DISPOSAL SERVICES
RESOLUTION 2016-41 APPROVING THE PROPOSAL FROM ADVANCED DISPOSAL SERVICES TO PROVIDE SOLID WASTE REMOVAL AND CLEAN-UP SERVICES FOR THE 2016 SHRIMP FESTIVAL; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the proposal in the amount of $34,803 from Advanced Disposal Services to provide solid waste removal and clean-up services for the 2016 Shrimp Festival.

6.3. QUALIFYING DATES FOR THE 2016 CITY GENERAL ELECTION
RESOLUTION 2016-42 APPROVING AND SETTING THE QUALIFYING DATES FOR THE NOVEMBER 8, 2016 CITY GENERAL ELECTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Sets the Qualifying Dates for the November 8, 2016 City General Election to begin on August 1, 2016 and end on August 5, 2016.

6.4. HISTORICAL RESOURCES SMALL MATCHING GRANT APPLICATION
RESOLUTION 2016-43 APPROVING THE SUBMITTAL OF ONE DIVISION OF HISTORICAL RESOURCES SMALL MATCHING GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF STATE TO COMPLETE AN UPDATE TO THE CITY’S HISTORIC RESOURCES SURVEY OF THE CITY’S HISTORIC DISTRICTS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the submittal of one Small Matching Grant application to the Division of Historical Resources, Florida Department of State, for the purpose of completing a new property survey of the City’s Old Town and Downtown Historic Districts.

7. RESOLUTIONS
7.1. FACILITIES USE AGREEMENT – NASSAU ALCOHOL CRIME DRUG AND ABATEMENT COALITION
RESOLUTION 2016-44 APPROVING A FACILITIES USE AGREEMENT WITH THE NASSAU ALCOHOL CRIME DRUG AND ABATEMENT COALITION TO USE AIRPORT PROPERTY TO CONDUCT THE 5th ANNUAL 5K BEN BYRNS RUNWAY RALLY ON OCTOBER 22, 2016; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a Facilities Use Agreement with the Nassau Alcohol Crime Drug and Abatement Coalition for the 5th Annual 5K Ben Byrns Rally on October 22, 2016.

7.2. SOLE SOURCE VENDOR APPROVAL – US ECOLOGY
RESOLUTION 2016-45 APPROVING US ECOLOGY AS A SOLE SOURCE VENDOR IN FISCAL YEAR 2015/2016; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves US Ecology as a sole source vendor for the handling of hazardous waste for the 2016 Hazardous Waste Cleanup & Recycle Event.

7.3. AWARD OF RFP # 15-104 – TYLER TECHNOLOGIES, INC.
RESOLUTION 2016-46 AUTHORIZING THE AWARD OF RFP #15-104 FOR THE ENTERPRISE RESOURCE PLANNING SOLUTION (SOFTWARE); ONGOING MAINTENANCE COSTS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the award of RFP #15-104 to Tyler Technologies, Inc.

7.4. REIMBURSEMENT – VARIOUS FUNDS
RESOLUTION 2016-47 DECLARING THE OFFICIAL INTENT OF THE CITY TO REIMBURSE ITSELF FROM THE PROCEEDS OF DEBT FOR EXPENSES TO BE INCURRED WITH RESPECT TO A CERTAIN PROJECT; AUTHORIZING CERTAIN INCIDENTAL ACTIONS; AND PROVIDING AN EFFECTIVE DATE. Synopsis: Approves a reimbursement from the proceeds of debt for incurred expenses in a principal amount not to exceed $700,000.

7.5. BUDGET AMENDMENT – POLICE DEPARTMENT
RESOLUTION 2016-48 APPROVING AN AMENDMENT TO THE BUDGET FOR THE FISCAL YEAR 2015/2016; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the transfer of funds in the amount of $26,200 from the Police Federal Forfeiture Fund to the Police Law Enforcement Recovery Fund.

7.6. VOLUNTARY ANNEXATION PETITION & WATER SERVICES AGREEMENT – SOUTH 8TH STREET
RESOLUTION 2016-49 APPROVING THE EXTENSION OF WATER SERVICES OUTSIDE THE CORPORATE LIMITS; ACCEPTING THE VOLUNTARY ANNEXATION PETITION FOR ONE (1) PARCEL CONTAINING APPROXIMATELY 1.97 ACRES LOCATED BETWEEN SOUTH 8TH STREET, SOUTH 10TH STREET, AND MAGNOLIA STREET; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the extension of water services to the property that is located outside the corporate limits of the City off of 8th Street and noted as parcel 00-31-1800-0194-0000, and approves the Voluntary Annexation Petition.

7.7. CITY PUBLIC FACILITY NAMING POLICY
RESOLUTION 2016-50 ADOPTING A PUBLIC FACILITY NAMING POLICY FOR THE CITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Adopts the City Public Facility Naming Policy.

7.8. CITY COMMISSION FISCAL YEAR 2016/2017 GOALS
RESOLUTION 2016-51 ADOPTING THE CITY COMMISSION’S FISCAL YEAR 2016-2017 GOALS; PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Adopts the Goals (and related measurements), Opportunities, and Considerations.

7.9. INTERLOCAL AGREEMENT – NASSAU COUNTY BOARD OF COUNTY COMMISSIONERS
RESOLUTION 2016-52 APPROVING AN INTERLOCAL AGREEMENT WITH THE NASSAU COUNTY BOARD OF COUNTY COMMISSIONERS REGARDING CITY COLLECTION OF TRANSPORTATION MOBILITY FEES APPLIED WITHIN CITY LIMITS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the Interlocal Agreement with Nassau County for the City to collect Transportation Mobility Fees for projects within the City limits.

8. ORDINANCE – FIRST READING
8.1. CODE AMENDMENT – CITATIONS
ORDINANCE 2016-07 AMENDING THE CODE OF ORDINANCES SECTION 1-12 REGARDING PENALTIES FOR CODE VIOLATIONS, BY PROVIDING FOR CITATIONS TO BE ISSUED TO VIOLATORS OF ANY CITY ORDINANCE; AMENDING SECTION 2-396, TITLED JURISDICTION, BY PROVIDING FOR CITATION APPEALS TO SPECIAL MAGISTRATE; AMENDING SECTION 2-399 BY PROVIDING FOR APPEALS TO SPECIAL MAGISTRATE FOR CITATIONS ISSUED FOR VIOLATIONS OF THE CITY LAND DEVELOPMENT CODE; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Synopsis: Amends various sections of the City Code pertaining to citations.

9. BOARD APPOINTMENTS
9.1. GREENS AND OVERSIGHT COMMITTEE – 2 APPOINTMENTS

9.2. ARTS AND CULTURE NASSAU – 1 APPOINTMENT

10. DISCUSSION – DIRECTION – ACTION ITEM
10.1. SIDEWALK CONSTRUCTION AND MAINTENANCE BY ABUTTING PROPERTY OWNERS

11. CITY MANAGER REPORTS
12. CITY ATTORNEY REPORTS
13. CITY CLERK REPORTS
14. MAYOR/COMMISSIONER COMMENTS
15. ADJOURNMENT

February 17, 2015 Meeting of Fernandina Commissioners

February 17, 2015 Meeting of Fernandina CommissionersHere is the agenda for the February 17, 2015 regularly scheduled meeing of the Fernandina Beach Commissioners.

There is a lot to be discussed, too. Presentations of our City being a Florida Healthy Weight Community, a water taxi, talks about renewing the Billy Casper contract on the city golf course for another five years, and a sewer capacity fee are all on the agenda, and from the length of this one, if you are planning to attend this meeting, I’d guessing this may be a long one!

The meeting will be held at 6:00 pm, in Commissioner Chambers, 204 Ash Street, Amelia Island.

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by Reverend Noel Roberts of North 14th Street Baptist Church.

4. PROCLAMATION/PRESENTATIONS
4.1. PROCLAMATION – RETIREMENT OF TIELEE BENNETT
Recognizes Tielee Bennett upon his retirement after twenty-seven (27) years and nine (9) months of dedicated service to the City of Fernandina Beach. Tielee Bennett retired on January 31, 2015.

4.2. PRESENTATION – NASSAU COUNTY HEALTH DEPARTMENT
Representatives of the Nassau County Department of Health will be present to formally recognize the City’s efforts for being named one of the 2015 Florida Healthy Weight Community Champions by the Florida Surgeon General.

4.3. PRESENTATION – COMMUNITY REDEVELOPMENT AREA (CRA) UPDATE
CRA Advisory Board Chair Mike Zaffaroni will provide a Monthly Progress Update.

4.4. PRESENTATION – FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) QUIET ZONES
Deputy City Manager Marshall McCrary will provide a brief update regarding his discussion with the Florida Department of Transportation (FDOT) relating to Quiet Zones at the downtown railroad crossings.

4.5. BUDGET SUMMARY
Controller Patti Clifford will answer any questions regarding the budget summary for January 2015.

5. CONSENT AGENDA
5.1. APPROVAL OF MINUTES
Special Meeting – December 17, 2014; Regular Meeting – January 6, 2015; Joint Special Meeting – January 7, 2015; Workshop Meeting – January 20, 2015; Regular Meeting – January 20, 2015; Special Meeting – January 28, 2015; and Joint Workshop Meeting – January 28, 2015.

5.2. FACILITIES USE AGREEMENT – SCCA BUCCANEER REGION – JAXSOLO
RESOLUTION 2015-19 APPROVING A FACILITIES USE AGREEMENT WITH SCCA BUCCANEER REGION – JAXSOLO TO USE AIRPORT PROPERTY FOR SCCA AUTOCROSS SOLO DRIVING EVENTS IN 2015; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a Facilities Use Agreement for various SCCA Autocross Solo Driving Events in 2015.

5.3. FACILITIES USE AGREEMENT – DRIVING DYNAMICS, INC.
RESOLUTION 2015-20 APPROVING A FACILITIES USE AGREEMENT WITH DRIVING DYNAMICS, INC. TO USE AIRPORT PROPERTY TO CONDUCT CORPORATE DRIVER TRAINING ON MAY 20, 2015; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a Facilities Use Agreement with Driving Dynamics, Inc. for corporate drivers training on May 20, 2015.

5.4. GRANT ACCEPTANCE – EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT
RESOLUTION 2015-21 AUTHORIZING ACCEPTANCE OF AN EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT FROM THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT (FDLE) IN THE AMOUNT OF $2,210 TO PARTIALLY FUND THE PURCHASE OF ONE (1) P-25 COMPATIBLE, HANDHELD RADIO FOR THE POLICE DEPARTMENT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Accepts the Edward Byrne Memorial Justice Assistance Grant award from the Florida Department of Law Enforcement in the amount of $2,210.

5.5. FACILITIES USE AGREEMENT – BONHAMS AND BUTTERFIELDS AUCTIONEER CORPORATION
RESOLUTION 2015-22 AUTHORIZING THE USE OF AIRPORT PROPERTY BY BONHAMS AND BUTTERFIELDS AUCTIONEER CORPORATION DURING THE ANNUAL AMELIA ISLAND CONCOURS D’ELEGANCE EVENT ON MARCH 10-13, 2015; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the use of Airport property for parking for the Bonhams Auction event to be held on March 10-13, 2015 along with the Facilities Use Agreement.

6. PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA

7. RESOLUTIONS
7.1. FACILITY RENTAL FEE WAIVER
RESOLUTION 2015-23 APPROVING ONE FACILITY RENTAL FEE WAIVER ANNUALLY FOR ALL NON-PROFIT GROUPS LOCATED WITHIN THE CITY LIMITS IN LIEU OF GRANT FUNDING; PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Facility Rental Fee Waiver for all City non-profit organizations in lieu of receiving grant funding from the City of Fernandina Beach.

7.2. BUDGET AMENDMENT – VARIOUS DEPARTMENTS
RESOLUTION 2015-24 APPROVING AMENDMENTS TO THE BUDGET FOR THE FISCAL YEAR 2014-2015; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves various budget transfers for unanticipated expenditures in FY 2014/2015.

7.3. STATEMENT OF WORK APPROVAL & BUDGET AMENDMENT – KRONOS, INC.
RESOLUTION 2015-25 APPROVING A STATEMENT OF WORK WITH KRONOS, INC., NOT TO EXCEED $35,060, TO UPGRADE TO VERSION 7.0; APPROVING A BUDGET AMENDMENT FOR THE FUNDING; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Kronos Statement of Work to upgrade to Version 7.0 in an amount not to exceed $35,060 and approves budget transfers for this unanticipated expenditure.

7.4. WATER TAXI SUPPORT
RESOLUTION 2015-26 RECOMMENDING SUPPORT FOR A WATER TAXI TRANSPORTATION SYSTEM TO ST. MARY’S, GEORGIA; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Supports the creation of a water taxi transportation system to St. Mary’s, Georgia and supports a waiver of dock fees for two years in Fernandina Beach and St. Mary’s and marketing support from the tourist development organizations in both communities.

7.5. PRELIMINARY PLAT APPROVAL – COASTAL OAKS
RESOLUTION 2015-27 APPROVING A PRELIMINARY PLAT, PAB 2015-01 TITLED “COASTAL OAKS”; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Accepts and approves the plat titled “Coastal Oaks” as a preliminary plat.

7.6. PROPOSAL APPROVAL – INSITUFORM TECHNOLOGIES, LLC
RESOLUTION 2015-28 APPROVING A PROPOSAL FROM INSITUFORM TECHNOLOGIES, LLC IN AN AMOUNT NOT TO EXCEED $249,761.80 FOR THE REHABILITATION OF SEWER LINES BY WAY OF A “PIGGYBACK AGREEMENT” TO THE CONTRACT WITH CLAY COUNTY UTILITY AUTHORITY, MIDDLEBURG, FL; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the proposal from Insituform Technologies, LLC to perform sanitary sewer line rehab services in an amount not to exceed $249,761.80 as a piggyback agreement with the Clay County Utility Authority.

7.7. BUDGET AMENDMENT / AWARD OF BID # 14-27 – COURT SURFACES, INC.
RESOLUTION 2015-29 AWARDING BID # 14-27 TO COURTS SURFACE, INC. FOR THE RENOVATION OF CENTRAL PARK TENNIS COURTS 3 & 4; APPROVING THE AGREEMENT BETWEEN COURT SURFACES, INC. AND THE CITY OF FERNANDINA BEACH; AUTHORIZING A BUDGET AMENDMENT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Awards Bid # 14-27 to Court Surfaces, Inc. in an amount not to exceed $36,720 for the renovation of Central Park Tennis Courts 3 & 4 and approves a budget transfer of $1,719 in FY 2014/2015.

7.8. AGREEMENT AMENDMENT – BILLY CASPER GOLF, LLC
RESOLUTION 2015-30 APPROVING A FIVE-YEAR EXTENSION OF THE GOLF COURSE AMENITIES AND MANAGEMENT AGREEMENT WITH BILLY CASPER GOLF, LLC (“BCG”) IN EXCHANGE FOR BCG PAYING $50,000 TO REBUILD GREENS ON WEST COURSE; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the First Amendment to the Municipal Golf Course Amenities and Management Agreement with Billy Casper Golf, LLC.

7.9. AGREEMENT APPROVAL – COASTAL AVIATION MAINTENANCE, LLC
RESOLUTION 2015-31 APPROVING A 1-YEAR AERONAUTICAL RENTAL AND USE AGREEMENT WITH COASTAL AVIATION MAINTENANCE, LLC FOR OCCUPANCY OF THE “BLACK SHADOW” HANGAR, AIRCRAFT PARKING APRON AND OUTSIDE PARKING AND STORAGE AT THE FERNANDINA BEACH MUNICIPAL AIRPORT; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Aeronautical Rental and Use Agreement with Coastal Aviation Maintenance, LLC.

7.10. AGREEMENT APPROVAL – FERNANDINA BEACH ANIMAL RESCUE, INC.
RESOLUTION 2015-32 APPROVING AN ASSIGNMENT OF ANIMAL RESCUE SERVICES AGREEMENT; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Assignment of Animal Rescue Services Agreement with Fernandina Beach Animal Rescue, Inc.

7.11. INVESTIGATION APPROVAL
RESOLUTION 2015-33 AUTHORIZING AN INVESTIGATION OF THE FIRE RESCUE DEPARTMENT PURSUANT TO SECTION 136 OF THE CITY CHARTER; AUTHORIZING THE CITY ATTORNEY TO COORDINATE THE INVESTIGATION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the City Attorney to coordinate an investigation of the Fire Rescue Department using an independent consulting firm or fire rescue professional to review the Department’s command structure, operational efficiencies, and staffing.

8. ORDINANCES – SECOND READING
8.1. CODE AMENDMENT – SEWER SYSTEM CAPACITY FEE
ORDINANCE 2014-35 CREATING SECTION 2-475 LEGISLATIVE FINDINGS; AMENDING SECTION 2-482 OF THE CODE OF ORDINANCES BY ESTABLISHING A SEWER SYSTEM CAPACITY FEE; ESTABLISHING THE SEWER SYSTEM CAPACITY FEE BASED ON EQUIVALENT RESIDENTIAL UNITS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Creates Section 2-475 to provide for legislative findings regarding sewer system capacity fees and amends Section 2-482 establishing a Sewer System Capacity Fee.

8.2. CODE AMENDMENT – WATER SYSTEM CAPACITY FEE
ORDINANCE 2014-36 – AMENDING SECTION 2-540 OF THE CODE OF ORDINANCES PROVIDING FOR LEGISLATIVE FINDINGS; AMENDING SECTION 2-542 BY ESTABLISHING A WATER SYSTEM CAPACITY FEE; CREATING THE WATER SYSTEM CAPACITY FEE BASED ON EQUIVALENT RESIDENTIAL UNITS; AMENDING SECTION 2-544 CREATING WATER SYSTEM CAPACITY FEE TRUST FUND; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Amends Chapter 2 Sections 2-540, 2-542 and 2-544 regarding the creation of a Water System Capacity Fee.

8.3. LAND DEVELOPMENT CODE REVISIONS
ORDINANCE 2015-01 AMENDING THE LAND DEVELOPMENT CODE, REVISING CHAPTER 4 SECTIONS 4.01.01, 4.02.01 (J), 4.02.03(3), 4.02.03 (A), 4.02.03 (E), AND 4.04.04 (H); PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves minor revisions to various sections of the Land Development Code.

9. BOARD APPOINTMENTS
9.1. PARKS AND RECREATION ADVISORY BOARD – 2 APPOINTMENTS
9.2. GREENS & OVERSIGHT COMMITTEE – 1 APPOINTMENT

10. CITY MANAGER REPORTS
11. CITY ATTORNEY REPORTS
12. CITY CLERK REPORTS
13. MAYOR/COMMISSIONER COMMENTS
14. ADJOURNMENT

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August 19th Fernandina Beach City Commissioner Meeting Agenda

August 19th Fernandina Beach City Commissioner Meeting AgendaHere is the agenda for the City of Fernandina Beach meeting of the Commissioners scheduled for August 19, 2014. The meeting will be held at 6:00 PM, at 204 Ash Street.

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by Reverend Anthony Daniels of Macedonia AME Church.

4. PROCLAMATIONS/PRESENTATION
4.1. PROCLAMATION – BABE RUTH LEAGUE RECOGNITION
PROCLAMATION – BABE RUTH LEAGUE RECOGNITION – Congratulating the 2014 Babe Ruth League 14 Under All Stars for achieving All Star status and for representing the finest in Fernandina Beach youth sports. Mr. Scott Moore will be in attendance to accept the Proclamation.

4.2. PROCLAMATION – RETIREMENT OF CAPTAIN TOMMY SPICER
PROCLAMATION – RETIREMENT OF CAPTAIN TOMMY SPICER – Recognize Captain Tommy Spicer, upon his retirement after thirty-four (34) years and eight (8) months of dedicated service to the City of Fernandina Beach.

4.3. PROCLAMATION – FERNANDINA PROFESSIONAL FIRE FIGHTERS LOCAL #2836 “FILL THE BOOT DAYS” FOR MUSCULAR DYSTROPHY ASSOCIATION (MDA)
PROCLAMATION – FERNANDINA PROFESSIONAL FIRE FIGHTERS LOCAL #2836 “FILL THE BOOT DAYS” FOR MUSCULAR DYSTROPHY ASSOCIATION (MDA) – Proclaiming August 15, 22, and 29, 2014 as Professional Fire Fighters Local #2836 “Fill the Boot Days”. Mr. Dustie Davis of MDA and Mr. Steven Henderson of the Fernandina Beach Fire Department will be in attendance to accept the Proclamation.

4.4. PRESENTATION – MARINA – PET FRIENDLY DESIGNATION
PRESENTATION – MARINA – PET FRIENDLY DESIGNATION – Marina Manager Joe Springer will provide a presentation regarding the recent rating of the Fernandina Harbor Marina as one of the top 8 Pet Friendly marinas as reported by Marina Life Magazine. Joe Springer will distribute copies of the magazine and answer any questions.

4.5. BUDGET SUMMARY
BUDGET SUMMARY – Controller Patti Clifford will answer any questions regarding the budget summary for July 2014.

5. PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA
6. RESOLUTIONS
6.1. BUDGET AMENDMENT – POLICE & FIRE PENSION FUND
BUDGET AMENDMENT – POLICE & FIRE PENSION FUND – RESOLUTION 2014-102 APPROVING AN AMENDMENT TO THE BUDGET FOR THE POLICE & FIRE PENSION FUND FOR THE FISCAL YEAR 2013-2014 BUDGET; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the transfer of $875,000 from the Police & Fire Pension Fund’s Reserve account to the Police & Fire Pension Retiree Benefits account due to higher than budgeted retiree benefits.

6.2. GRANT AGREEMENT – FEDERAL AVIATION ADMINISTRATION (FAA)
GRANT AGREEMENT – FEDERAL AVIATION ADMINISTRATION (FAA) – RESOLUTION 2014-103 AUTHORIZING AIRPORT IMPROVEMENT PROGRAM (AIP) GRANT AGREEMENT #3-12-0022-024-2014 WITH THE FEDERAL AVIATION ADMINISTRATION (FAA) FOR THE AIRPORT MASTER AND AIRPORT LAYOUT PLANS PROJECT AT THE FERNANDINA BEACH MUNICIPAL AIRPORT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes Airport Improvement Program grant agreement # 3-12-0022-024-2014 with the Federal Aviation Administration for the Airport Master and Airport Layout Plans project.

6.3. JOINT PARTICIPATION AGREEMENT (JPA) – FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT)
JOINT PARTICIPATION AGREEMENT (JPA) – FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) – RESOLUTION 2014-104 AUTHORIZING JOINT PARTICIPATION AGREEMENT #434703-1-94-15 WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR THE UPDATE AIRPORT MASTER AND AIRPORT LAYOUT PLAN PROJECT AT THE FERNANDINA BEACH MUNICIPAL AIRPORT, AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes Joint Participation Agreement #434703-1-94-15 with the Florida Department of Transportation for the Update Airport Master and Airport Layout Plan project.

6.4. SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT (SJPA) – FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT)
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT (SJPA) – FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) – RESOLUTION 2014-105 AUTHORIZING SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT (JPA) #432763-1-94-15 WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR THE DESIGN AND REHABILITATION OF NORTH AIRCRAFT PARKING APRON, DRAINAGE, PERMITTING, SURVEYING, PROJECT MANAGEMENT, AND TESTING PROJECT AT THE FERNANDINA BEACH MUNICIPAL AIRPORT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes Supplemental Joint Participation Agreement #432763-1-94-15 with the Florida Department of Transportation for the Design and Rehabilitation of North Aircraft Parking Apron, Drainage, Permitting, Surveying, Project Management, and Testing.

6.5. GRANT AGREEMENT – FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (FDEP)
GRANT AGREEMENT – FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (FDEP) – RESOLUTION 2014-106 AUTHORIZING A FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM (FRDAP) GRANT AGREEMENT WITH FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (FDEP) TO RENOVATE TENNIS COURTS AT CENTRAL PARK; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the FRDAP grant agreement with FDEP for the tennis courts renovation project.

6.6. AWARD OF BID # 14-07 – CBI CONSTRUCTION, INC.
AWARD OF BID # 14-07 – CBI CONSTRUCTION, INC. – RESOLUTION 2014-107 AWARDING BID #14-07 TO CBI CONSTRUCTION, INC. IN AN AMOUNT NOT TO EXCEED $150,000 FOR THE EXPANSION AND RENOVATION OF THE MARTIN LUTHER KING, JR. CENTER RESTROOMS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Awards Bid #14-07 for construction of additional restrooms at the MLK, Jr. Center to CBI Construction, Inc. in an amount not to exceed $150,000.

6.7. VOLUNTARY ANNEXATION PETITION & WATER/SEWER SERVICES AGREEMENT – 714 BONNIEVIEW ROAD
VOLUNTARY ANNEXATION PETITION & WATER/SEWER SERVICES AGREEMENT – 714 BONNIEVIEW ROAD – RESOLUTION 2014-108 APPROVING THE EXTENSION OF WATER SERVICES OUTSIDE THE CORPORATE LIMITS; ACCEPTING THE VOLUNTARY ANNEXATION PETITION FOR ONE (1) PARCEL TOTALING 2.7 ACRES LOCATED AT 714 BONNIEVIEW ROAD; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the extension of water services to the property owner identified, whose property is located outside the corporate limits of the City at 714 Bonnieview Road and noted as Parcel 00-00-30-0800-0045-0020, and approves the Voluntary Annexation Petition.

6.8. BUDGET AMENDMENTS-UTILITIES
BUDGET AMENDMENT – UTILITIES – RESOLUTION 2014-109 APPROVING AN AMENDMENT TO THE BUDGET FOR THE FISCAL YEAR 2013-2014; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the transfer of $30,000 from the Wastewater Contractual account to the Wastewater Repairs/Maintenance Equipment account.

6.9. SETTLEMENT AGREEMENT – CITIZENS AWARENESS FOUNDATION, INC.
SETTLEMENT AGREEMENT – CITIZENS AWARENESS FOUNDATION, INC. – RESOLUTION 2014-110 APPROVING THE SETTLEMENT AGREEMENT IN THE CASE OF CITIZENS AWARENESS FOUNDATION, INC. V. CITY OF FERNANDINA BEACH; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Settlement Agreement in the Case of Citizens Awareness Foundation v. City of Fernandina Beach having Case No: 14 CA 000214.

6.10. STRAW BALLOT QUESTIONS FOR NOVEMBER 2014 ELECTION
STRAW BALLOT QUESTIONS FOR NOVEMBER 2014 ELECTION – RESOLUTION 2014-111 SUBMITTING TO THE CITY ELECTORS ADVISORY, NON-BINDING STRAW BALLOT QUESTIONS ASKING WHETHER CITY COMMISSION SHOULD BORROW MONEY TO COMPLETE WATERFRONT IMPROVEMENTS AND A PARKING GARAGE DOWNTOWN; ALSO ASKING WHETHER CITY COMMISSION SHOULD INVESTIGATE CHANGING ZONING FOR THE GOLF COURSE TO ALLOW FOR POSSIBLE FUTURE SALE OF ALL OR PART OF THE GOLF COURSE; PROVIDING FOR A REFERENDUM ELECTION; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves three questions to appear on the referendum portion of the ballot reflecting the advisory, non-binding straw ballot questions at the City General Election scheduled for November 4, 2014.

7. ORDINANCES – FIRST READING
7.1. UTILITIES FEE SCHEDULE – ORDINANCE 2014-23
UTILITIES FEE SCHEDULE – ORDINANCE 2014-23 – REQUESTING A 3% INCREASE TO WATER AND SEWER RATES FOR THE OPERATION OF THE CITY’S WATER AND SEWER SYSTEM; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Recommends an annual increase of 3% for water and sewer rates.

7.2. MASTER FEE SCHEDULE – ORDINANCE 2014-24
MASTER FEE SCHEDULE – ORDINANCE 2014-24 – ESTABLISHING AND AMENDING FEES FOR THE CITY CLERK’S OFFICE, GOLF COURSE, MARINA, AIRPORT, COMMUNITY DEVELOPMENT, PARKS AND RECREATION, CEMETERY, FIRE DEPARTMENT, SANITATION, POLICE DEPARTMENT, AND IMPACT FEES FOR FY 2014/2015; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the amended Master Fee Schedule consisting of the City Clerk’s Office, Fernandina Beach Golf Club, Marina, Airport, Community Development, Parks and Recreation, Cemetery, Fire Department, Sanitation, Police, and Impact Fees for Fiscal Year 2014-2015.

7.3. ANNUAL PAY & CLASSIFICATION PLAN – ORDINANCE 2014-25
ANNUAL PAY & CLASSIFICATION PLAN – ORDINANCE 2014-25 ESTABLISHING AN UPDATED CLASSIFICATION PLAN FOR FISCAL YEAR 2014/2015, PURSUANT TO SECTION 120 OF THE CITY CHARTER AND SECTION 62-247 OF THE CODE OF ORDINANCES OF THE CITY; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Establishes the Pay and Classification Plan for FY 2014/2015.

7.4. ZONING CHANGE – DADE STREET & NORTH 3RD STREET – ORDINANCE 2014-27
ZONING CHANGE – DADE STREET & NORTH 3RD STREET – ORDINANCE 2014-27 CHANGING THE CITY’S ZONING MAP FROM MEDIUM DENSITY RESIDENTIAL (R-2) TO PUBLIC & INSTITUTIONAL (PI-1), FOR PARCELS TOTALING 0.61 ACRES OF LAND LOCATED AT DADE STREET AND NORTH THIRD STREET; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Assigns a Zoning Category of Public & Institutional (PI-1) to 0.61 acres located at Dade Street and North 3rd Street.

7.5. FUTURE LAND USE MAP AMENDMENT – DADE STREET & NORTH 3RD STREET – ORDINANCE 2014-26
FUTURE LAND USE MAP AMENDMENT – DADE STREET & NORTH 3RD STREET – ORDINANCE 2014-26 CHANGING THE CITY’S FUTURE LAND USE MAP TO ASSIGN A CITY FUTURE LAND USE MAP CATEGORY OF PUBLIC AND INSTITUTIONAL (PI), FOR PARCELS TOTALING 0.61 ACRES OF LAND LOCATED AT DADE STREET AND NORTH THIRD STREET; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Assigns a Future Land Use Map Designation of Public & Institutional (PI) to 0.61 acres located at Dade Street and North 3rd Street.

7.6. CHARTER AMENDMENTS – ORDINANCE 2014-28
CHARTER AMENDMENTS – ORDINANCE 2014-28 SUBMITTING TO THE CITY ELECTORS PROPOSED AMENDMENTS TO THE CHARTER WHICH AMEND SECTION 9 BY INCREASING THE TERMS OF COMMISSIONERS FROM THREE TO FOUR YEARS; CITY GENERAL ELECTION TO BE HELD IN EVEN NUMBERED YEARS; PROVIDING FOR A REFERENDUM ELECTION; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves proposes amendments to Section 9 of the City Charter and provides ballot language for a referendum to be held on November 4, 2014.

8. BOARD APPOINTMENT
8.1. BOARD OF TRUSTEES OF THE GENERAL EMPLOYEES’ PENSION PLAN
BOARD OF TRUSTEES OF THE GENERAL EMPLOYEES’ PENSION PLAN – 1 appointment.

9. CITY MANAGER REPORTS
10. CITY ATTORNEY REPORTS
11. CITY CLERK REPORTS
12. MAYOR/COMMISSIONER COMMENTS
13. ADJOURNMENT

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Fernandina Beach Commissioner Meet August 5, 2014

Fernandina Beach Commissioner Meet August 5, 2014There is a regular meeting of the Fernandina Beach City Commissioners scheduled for Tuesday, August 5, 2014, at 6:00 PM. The meeting will be held in Commissioner Chambers at City Hall, 204 Ash Street, in historic, Amelia Island.

Here is the agenda:

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by American Legion Chaplin Bruce Malcolm.

4. PROCLAMATIONS/PRESENTATION
4.1. PROCLAMATION – INTERNATIONAL HOMELESS ANIMALS’ DAY & HOMELESS ANIMALS’ MONTH
Recognizes August 16, 2014 as International Homeless Animals’ Day and the month of August as “Homeless Animals’ Month” to spotlight the plight of millions of homeless animals all over the world.

4.2. PROCLAMATION – RETIREMENT OF CAPTAIN WILLIE SCOTT
Recognizes Captain Willie Scott, upon his retirement after thirty-five (35) years of dedicated service to the City of Fernandina Beach. Captain Willie Scott retired on July 31, 2014.

4.3. PRESENTATION – FLORIDA PUBLIC UTILITIES
Mr. William (Bill) Grant, the Electric Operations Manager of Florida Public Utilities, will provide a presentation regarding the electric rate increase case. Mr. Grant will answer any questions regarding Florida Public Utilities and the services provided to City residents.

5. CONSENT AGENDA
5.1. APPROVAL OF MINUTES
Workshop Meeting – June 24, 2014; Special Meeting – June 30, 2014; Special Meeting – July 10, 2014; Special Meeting – July 11, 2014.

5.2. DISPOSAL OF SURPLUS PROPERTY
RESOLUTION 2014-101 DECLARING CERTAIN TITLED CITY PROPERTY SURPLUS; AUTHORIZING THE CITY MANAGER TO DISPOSE OF SAID PROPERTY IN A MANNER CONSISTENT WITH THE CITY’S POLICIES AND PROCEDURES; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Declares certain property as surplus, and authorizes the disposal of such.

6. PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA

7. RESOLUTIONS
7.1. BUDGET AMENDMENT – POLICE DEPARTMENT
RESOLUTION 2014-99 APPROVING AN AMENDMENT TO THE BUDGET FOR THE FISCAL YEAR 2013-2014; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a transfer in the amount of $12,000 within the Police Department FY 2013/2014 budget.

7.2. AWARD OF BID #14-10 – FLORIDA FLOATS, INC. DBA BELLINGHAM MARINE INDUSTRIES
RESOLUTION 2014-100 AUTHORIZING THE AWARD OF BID # 14-10 TO FLORIDA FLOATS, INC. DBA BELLINGHAM MARINE INDUSTRIES IN AN AMOUNT NOT TO EXCEED $79,216.80 FOR THE FERNANDINA HARBOR MARINA BREAKWATER DOCK ELECTRICAL IMPROVEMENTS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the award of Bid #14-10 to Florida Floats, Inc. dba Bellingham Marine Industries and authorizes the City Manager to negotiate the contract in an amount not to exceed $79,216.80.

8. ORDINANCE – SECOND READING
8.1. CODE AMENDMENT – POLICE OFFICERS’ AND FIREFIGHTERS’ PENSION PLAN
ORDINANCE 2014-22 AMENDING CHAPTER 62, PERSONNEL, ARTICLE IV, FIREFIGHTERS’ AND POLICE OFFICERS’ PENSION PLAN, OF THE CODE OF ORDINANCES OF THE CITY OF FERNANDINA BEACH; AMENDING SECTION 62-111, DEFINITIONS; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE.
Synopsis: Amends Section 62-111 of the City Code pertaining to the Police Officers’ and Firefighters’ Pension Plan.

9. BOARD APPOINTMENT
9.1. CODE ENFORCEMENT AND APPEALS BOARD
2 appointments.

10. DISCUSSION-DIRECTION-ACTION ITEM
10.1. HORSEBACK RIDING
The consensus of the City Commission at their Regular Meeting on July 15, 2014 was to place this discussion item on the agenda.
10.2. DISCUSSION STRAW POLL QUESTIONS ON BALLOT
Discussion Straw Poll Questions on Ballot

11. CITY MANAGER REPORTS
12. CITY ATTORNEY REPORTS
13. CITY CLERK REPORTS
14. MAYOR/COMMISSIONER COMMENTS
15. ADJOURNMENT

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March 19, 2013 City Commissioner Agenda

March 2013 City Commissioner AgendaHere is the agenda for the Fernandina Beach City Commissioner Regular Meeting to be held March 19, 2013, at 6:00 PM. The meeting will be at City Hall, located at 204 Ash Street in Fernandina Beach, Florida.

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by Reverend Jeff Overton of First Baptist Church.

4. PRESENTATIONS
4.1. BUDGET SUMMARY
Controller Patti Clifford will answer any questions regarding the budget summary for February, 2013.
4.2. AUDITOR’S REPORT
Ryan Tucker from Purvis Gray and Company will present the Annual Audit Report for the Fiscal Year ending September 30, 2012

5. CONSENT AGENDA
5.1. MULTIPLE SYSTEM ATROPHY AWARENESS MONTH
RESOLUTION 2013-29 ENCOURAGING THE FLORIDA STATE LEGISLATURE DURING ITS NEXT LEGISLATIVE SESSION TO SUPPORT A HOUSE BILL TO DESIGNATE MARCH AS “MULTIPLE SYSTEM ATROPHY AWARENESS MONTH”; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Encourages the Florida State Legislature during its next legislative session to endorse a House Bill to designate March as “Multiple System Atrophy Awareness Month”.

5.2. FACILITIES USE AGREEMENT – AMELIA ISLAND YOUTH SOCCER, INC
RESOLUTION 2013-30 APPROVING THE FACILITIES USE AGREEMENT FOR YOUTH SPORTS LEAGUES BETWEEN THE CITY OF FERNANDINA BEACH AND AMELIA ISLAND YOUTH SOCCER, INC.; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Facilities Use Agreement for youth sports leagues for Amelia Island Youth Soccer, Inc. for the use of City facilities from March 2013 thru May 2013 and August 2013 thru November 2013.

5.3. FACILITIES USE AGREEMENT – FERNANDINA BEACH BABE RUTH LEAGUE, INC.
RESOLUTION 2013-31 APPROVING THE FACILITIES USE AGREEMENT FOR YOUTH SPORTS LEAGUES BETWEEN THE CITY OF FERNANDINA BEACH AND THE FERNANDINA BEACH BABE RUTH LEAGUE, INC.; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Facilities Use Agreement for youth sports leagues for Fernandina Beach Babe Ruth League, Inc. for the use of City facilities from January 1, 2013 to December 31, 2013.

5.4. SCHOOL RESOURCE OFFICERS CONTRACT
RESOLUTION 2013-32 AUTHORIZING A SCHOOL RESOURCE OFFICERS CONTRACT WITH NASSAU COUNTY SCHOOL BOARD FOR THE PERFORMANCE OF LAW ENFORCEMENT FUNCTIONS TO BE PROVIDED BY SCHOOL RESOURCE OFFICERS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the School Resource Officers Contract between the City of Fernandina Beach Police Department and the Nassau County School Board for terms beginning the first day of school through the last day of school for each school year.

5.5. SUPPORT CCNA REFORM
RESOLUTION 2013-33 DECLARING SUPPORT FOR PROPOSED CHANGES TO SECTION 287.055, F.S., ALSO KNOWN AS “THE CONSULTANTS’ COMPETITIVE NEGOTIATION ACT” or “CCNA”; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Supports the proposed changes to the Consultant’s Competitive Negotiation Act to allow local and state agencies to procure professional services on a “best value basis”.

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA

7. RESOLUTIONS
7.1. CHANGE ORDER – BGCO, INC.
RESOLUTION 2013-34 AUTHORIZING CHANGE ORDER #3 WITH BGCO, INC. TO INCREASE CONTRACT AMOUNT BY $99,000 TO INCLUDE WORK FUNDED BY FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) JOINT PARTICIPATION AGREEMENT (JPA) #43275819413 FOR DESIGN AND CONSTRUCTION OF TAXIWAYS FOR T-HANGAR PROJECT AT THE FERNANDINA BEACH MUNICIPAL AIRPORT, AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes Change Order #3 for the contract with BGCO, Inc. to increase the amount by $99,000 for T-Hangar Taxiway Pavement Rehabilitation.

7.2. WORK ORDER 13-47R – PASSERO ASSOCIATES, LLC
RESOLUTION 2013-35 APPROVING PASSERO ASSOCIATES, LLC’S WORK ORDER 13-47R IN THE AMOUNT OF $9,000 FOR ENGINEERING SERVICES FOR FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) JOINT PARTICIPATION AGREEMENT #43275819413 FOR DESIGN AND CONSTRUCTION OF TAXIWAYS FOR T-HANGAR PROJECT AT THE FERNANDINA BEACH MUNICIPAL AIRPORT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves Passero Associates, LLC’s Work Order 13-47R for engineering services at the Fernandina Beach Municipal Airport for the FDOT Design and Construction of Taxiways for T-Hangars Rehabilitation, Permitting, Surveying, Project Management and Administration, and Testing project.

7.3. WORK ORDER 13-53 – PASSERO ASSOCIATES, LLC
RESOLUTION 2013-36 APPROVING PASSERO ASSOCIATES, LLC’S WORK ORDER 13-53 IN THE AMOUNT OF $37,500 FOR ENGINEERING SERVICES FOR FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) JOINT PARTICIPATION AGREEMENT #43141119413 FOR THE DESIGN AND CONSTRUCTION OF HANGAR “A” APRON REHABILITATION, DRAINAGE, PERMITTING, SURVEYING, PROJECT MANAGEMENT AND ADMINISTRATION, AND TESTING PROJECT AT THE FERNANDINA BEACH MUNICIPAL AIRPORT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves Passero Associates, LLC’s Work Order 13-53 for engineering services at the Fernandina Beach Municipal Airport for the FDOT Design and Construction of Hangar “A” Apron Rehabilitation, Drainage, Permitting, Surveying, Project Management and Administration, and Testing project.

7.4. WORK ORDER 13-60 – PASSERO ASSOCIATES, LLC
RESOLUTION 2013-37 APPROVING PASSERO ASSOCIATES, LLC’S WORK ORDER 13-60 IN THE AMOUNT OF $60,000 FOR ENGINEERING SERVICES FOR FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) JOINT PARTICIPATION AGREEMENT #43141019413 DESIGN TAXIWAY B AND E LIGHTS, SIGNAGE AND NAVIGATION AIDS PROJECT; AND FEDERAL AVIATION ADMINISTRATION (FAA) TAXIWAY B AND E LIGHTING AND TAXIWAY E PAVEMENT AND LIGHTING (PHASE 2) PROJECT AT THE FERNANDINA BEACH MUNICIPAL AIRPORT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves Passero Associates, LLC’s Work Order 13-60 for engineering services at the Fernandina Beach Municipal Airport for the FDOT Design Taxiway B and E Lights, Signage and Navigation Aids Project; and the FAA Taxiway B & E Lighting and Taxiway E Pavement and Lighting (Phase 2) project.7.6. GRANT APPLICATION – DEPARTMENT OF HEALTH

7.5. GRANT APPLICATION – FLORIDA INLAND NAVIGATION
RESOLUTION 2013-38 REQUESTING ASSISTANCE UNDER THE FLORIDA INLAND NAVIGATION DISTRICT (FIND) WATERWAYS ASSISTANCE PROGRAM; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the City Manager to execute the Florida Inland Navigation District grant application in the amount of $81,000.

7.6. GRANT APPLICATION – DEPARTMENT OF HEALTH
RESOLUTION 2013-39 AUTHORIZING THE SUBMITTAL OF ONE (1) FLORIDA DEPARTMENT OF HEALTH, BUREAU OF EMERGENCY MEDICAL SERVICES’ MATCHING GRANT TO FUND THE PURCHASE OF ONE (1) RESCUE UNIT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the submittal of one (1) application to the Florida Department of Health, EMS Matching Grant in the amount of $203,000.00 to upgrade one (1) Rescue Unit.

8. ORDINANCES – FIRST READING
8.1. CODE AMENDMENTS – STREET PERFORMERS
ORDINANCE 2013-02 AMENDING SECTION 70-170 BY REMOVING POCKET PARKS FROM PERMITTED PUBLIC AREAS; AMENDING SECTION 70-171 ESTABLISHING A PROHIBITED PUBLIC AREA WHERE STREET PERFORMANCES AND ART VENDING ARE NOT PERMITTED; AMENDING SECTION 70-172 TO PROVIDE FOR INSURANCE REQUIREMENTS; AMENDING SECTION 70-173 BY PROVIDING FOR DISTANCE REQUIREMENTS FROM PUBLIC SEATING AREAS AND OTHER PERFORMERS; AMENDING SECTION 70-174 BY PROHIBITING AMPLIFICATION WITHOUT SPECIAL EVENTS PERMIT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves amending various sections of the City Code pertaining to street performers.

8.2. CHARTER AMENDMENTS
ORDINANCE 2013-03 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF FERNANDINA BEACH, FLORIDA SUBMITTING TO THE CITY ELECTORS PROPOSED AMENDMENTS TO THE CHARTER WHICH AMEND SECTION 9 BY INCREASING THE TERMS OF COMMISSIONERS FROM THREE TO FOUR YEARS; ELIMINATING RUNOFF ELECTIONS; PROVIDING FOR CITY ELECTIONS TO BE HELD EVERY TWO YEARS IN CONJUNCTION WITH FEDERAL, STATE AND COUNTY ELECTIONS; PROVIDING FOR A REFERENDUM ELECTION; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Referendum ballot language for proposed changes to Section 9 of the City Charter.

9. ORDINANCES – SECOND READING
9.1. MASTER FEE SCHEDULE AMENDMENT – GOLF COURSE
ORDINANCE 2013-01 AMENDING THE MASTER FEE SCHEDULE AS RELATED TO THE CITY’S GOLF COURSE FOR THE REMAINDER OF FISCAL YEAR 2012/2013; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends the Master Fee Schedule as related to the Golf Course.

10. DISCUSSION – DIRECTION – ACTION ITEMS
10.1. REDUCE ELECTRIC FRANCHISE FEE
This item is placed on the agenda at the request of Commissioner Filkoff.

11. CITY MANAGER REPORTS
12. CITY ATTORNEY REPORTS
13. CITY CLERK REPORTS
14. MAYOR/COMMISSIONER COMMENTS
15. ADJOURNMENT

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January 15, 2013 Fernandina City Commissioner Meeting

January 15, 2013 Fernandina City Commissioner MeetingHere is the agenda for the regularly scheduled meeting of the Fernandina Beach City Commissioners. The meeting will be held at City Hall on Ash Street, beginning at 6:00 PM.

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by Reverend Wardell Avant of Kingdom Ministries Church.

4. PRESENTATION
4.1. BUDGET SUMMARY – Controller Patti Clifford will answer any questions regarding the budget summary for December, 2012.

5. CONSENT AGENDA
5.1. MUTUAL AID AGREEMENT – POLICE DEPARTMENT & NASSAU COUNTYSHERIFF’S DEPARTMENT – RESOLUTION 2013-05
AUTHORIZING A COMBINED VOLUNTARY COOPERATION AND OPERATIONAL ASSISTANCE MUTUAL AID AGREEMENT WITH NASSAU COUNTY SHERIFF’S DEPARTMENT; AUTHORIZING EXECUTION; PROVIDING FOR FILING OF THE AGREEMENT WITH THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes a Mutual Aid Agreement between the City of Fernandina Beach Police Department and the Nassau County Sheriff’s Department for a period of four (4) years.

5.2. APPROVING USE OF AIRPORT PROPERTY – AMELIA ISLAND CONCOURS D’ELEGANCE – RESOLUTION 2013-06
AUTHORIZING THE USE OF AIRPORT PROPERTY FOR PARKING DURING THE ANNUAL CONCOURS D’ELEGANCE EVENT; APPROVING THE METHODOLOGY FOR COLLECTION AND DISTRIBUTION OF PARKING FEES COLLECTED; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves parking at the Airport for the Concours d’Elegance and distribution of parking proceeds.

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA
7. RESOLUTIONS
7.1. REFINANCE TEAM – RESOLUTION 2013-07
APPROVING THE TEAM THE CITY WILL EMPLOY TO REFINANCE VARIOUS UTILITY DEBT AND ISSUE NEW UTILITY SYSTEM REFUNDING REVENUE BONDS; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the Refinancing Team for the express purpose of refinancing the three (3) major pieces of the Utility System’s debt and authorizes execution of a professional agreement with GAI Consultants, Inc. in an amount not to exceed $35,000.

7.2. AUTHORIZATION TO CONTINUE DEFENSE – RUMBERGER, KIRK AND CALDWELL – RESOLUTION 2013-08
AUTHORIZING THE LAW FIRM OF RUMBERGER, KIRK AND CALDWELL TO CONTINUE TO DEFEND THE CITY IN CONLON VS. CITY OF FERNANDINA BEACH (WATER IMPACT FEE CASE); AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the law firm of Rumberger, Kirk & Caldwell to continue defending the City in Conlon v. City of Fernandina Beach Case #11- 426-CA.

7.3. PURCHASE APPROVAL – WASTEWATER DEPARTMENT – RS TECHNICAL SERVICES, INC. – RESOLUTION 2013-09
APPROVING THE PRODUCT AND SERVICES FROM RS TECHNICAL SERVICES, INC. FOR THE REPLACEMENT OF THE CAMERA IN THE TV VAN IN THE WASTEWATER DIVISION; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the purchase and installation of a new camera system for the Wastewater TV van from RS Technical Services, Inc., in the amount of $81,139.80.

7.4. BUDGET AMENDMENT – WATER DEPARTMENT – RESOLUTION 2013-10
APPROVING THE BUDGET AMENDMENT FOR A NEW ROOF AT WATER PLANT #1; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a budget amendment transferring $12,000.00 from the Water Operating Account to the Water Building Account for a roof replacement at Water Plant #1.

7.5. RIGHT-OF-WAY OPENING – SOUTH 9TH STREET – RESOLUTION 2013-11
ENDORSING THE OPENING OF THE SOUTH 9TH STREET RIGHT-OF-WAY, BETWEEN KELP AND LIME STREETS; AUTHORIZING THE CITY MANAGER TO ISSUE NECESSARY PERMITS; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the City Manager to review plans and issue permits for the opening of this right-of-way, solely at the expense of the applicant.

7.6. DISCLAIMER – MARINA SUBMERGED LANDS – RESOLUTION 2013-12
ACCEPTING A DISCLAIMER FROM THE BOARD OF TRUSTEES OF THE INTERNAL IMPROVEMENT TRUST FUND OF THE STATE OF FLORIDA FOR SUBMERGED LANDS AT THE CITY MARINA; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Formally accepts Disclaimer, Trustees No. 41377 (5898-45) pertaining to the City Marina submerged lands.

7.7. EASEMENT AGREEMENT – ALACHUA AVENUE BEACH WALKOVER -RESOLUTION 2013-13
ACCEPTING AN EASEMENT FOR A PUBLIC BEACH WALKOVER AT ALACHUA AVENUE; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Formally accepts and approves the Alachua Avenue Public Beach Walkover Easement Agreement.

8. ORDINANCES – SECOND READING
8.1. LAND DEVELOPMENT CODE AMENDMENTS – ORDINANCE 2012-28
AMENDING THE LAND DEVELOPMENT CODE, REVISING CHAPTERS 2 AND 5 ACCESSORY STRUCTURES AND ACCESSORY DWELLINGS, CHAPTER 3 AND 4 TO PROVIDE A WETLANDS EXEMPTION FOR WATER DEPENDENT AND WATER RELATED USES IN THE INDUSTRIAL WATERFRONT ZONING CATEGORY AND COMMUNITY REDEVELOPMENT AREA, CHAPTER 10 VARIANCE PROVISIONS AND ADDING REVIEW CRITERIA FOR HISTORIC DISTRICTS AND THE COMMUNITY REDEVELOPMENT AREA, AND CHAPTER 11 CLARIFYING LOCAL DEVELOPMENT ORDERS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Amends various chapters in the Land Development Code.

9. DISCUSSION – DIRECTION – ACTION ITEMS
9.1. FEE WAIVER FOR NONPROFIT AGENCIES USING CITY FACILITIES –RESOLUTION 2012-190
– This item is placed on the agenda at the request of Commissioner Gass.

9.2. ACTUARIAL SERVICES CONTRACT
– City Commission to discuss the actuarial services contract for pension analysis.

10. CITY MANAGER REPORTS
11. CITY ATTORNEY REPORTS
12. CITY CLERK REPORTS
13. MAYOR/COMMISSIONER COMMENTS
14. ADJOURNMENT

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Fernandina Commissioner Meeting on July 17, 2012

Fernandina Commissioner Meeting on July 17, 2012There is a regularly scheduled meeting of the Fernandina Beach City Commissioners on July 17, 2012.

Meetings are held at 204 Ash Street in historic Fernandina Beach, Florida.

Here is the latest agenda:

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE; Invocation by Reverend Wardell Avant of Kingdom Ministries.

4. PRESENTATIONS/PROCLAMATIONS
1. PROCLAMATION – RETIREMENT OF OLIN CARTER, JR
Proclamation recognizing Olin Carter, Jr. upon his retirement after thirty-four (34) years and ten (10) months of dedicated service to the City.

2. PRESENTATION – OCEAN HIGHWAY AND PORT AUTHORITY
A representative of the Ocean Highway and Port Authority will give a presentation to the City Commission of their annual payment.

3. PRESENTATION – EFFECTS OF TROPICAL STORM DEBBY
Rex Lester, City Streets and Parks Manager, and John Mandrick, City Utilities Director, will give a presentation on the effects of Tropical Storm Debby and the flooding in the North Fletcher area.

4. PRESENTATION – PAID BEACH PARKING STUDY SUMMARY
Joe Gerrity, City Manager, will provide a summary of the paid beach parking study.

5. BUDGET SUMMARY
Controller Patti Clifford will answer any questions regarding the budget summary for June, 2012.

5. CONSENT AGENDA
1. APPROVAL OF MINUTES
Special Meeting – May 12, 2012; Regular Meeting – May 15, 2012; Regular Meeting – June 5, 2012; Work Session – June 18, 2012; Work Session – June 26, 2012; Regular Meeting – July 3, 2012.

2. SEWER AND REFUSE EXEMPTION – 1 ADDITIONAL APPLICANT
RESOLUTION 2012-105 APPROVING ONE (1) ADDITIONAL APPLICATION FOR CITY SEWER AND REFUSE EXEMPTION FOR THE FISCAL YEAR 2011/2012; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves one (1) additional application for exemption of sewer and refuse costs for the months of July1, 2012 through September 30, 2012.

3. BUDGET AMENDMENT – VARIOUS DEPARTMENTS
RESOLUTION 2012-106 APPROVING A BUDGET AMENDMENT TO TRANSFER FUNDS FOR INFORMATION TECHNOLOGY, STREETS, MAINTENANCE, POLICE, COMMUNITY REDEVELOPMENT AGENCY (CRA), GOLF AND SANITATION ACCOUNTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a budget amendment to various accounts for unanticipated expenditures.

4. BUDGET AMENDMENT – MARINA
RESOLUTION 2012-107 APPROVING A BUDGET AMENDMENT TO TRANSFER FUNDS FOR THE MARINA CONTRACTUAL, REVENUE AND EXPENDITURE ACCOUNTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a budget amendment to Marina accounts for unanticipated expenditures.

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA
1. CITY RESIDENTS
2. NON-CITY RESIDENTS

7. RESOLUTIONS

1. TASK ORDER APPROVAL – OLSEN ASSOCIATES, INC
RESOLUTION 2012-113 APPROVING TASK ORDER #2012-01 WITH OLSEN ASSOCIATES, INC. FOR 2012 ENGINEERING SERVICES FOR THE UPCOMING 2014 BEACH RENOURISHMENT PROJECT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE;
Synopsis: Approves Task Order # 2012-01 with Olsen Associates for the upcoming 2014 beach renourishment project in an amount not to exceed $44,000.

2. TASK ORDER APPROVAL – OLSEN ASSOCIATES, INC.
RESOLUTION 2012-114 APPROVING TASK ORDER #2012-02 WITH OLSEN ASSOCIATES, INC. FOR PROFESSIONAL SERVICES TO ASSIST THE CITY IN ACHIEVING A FAVORABLE DECISION BY THE JACKSONVILLE DISTRICT, US ARMY CORPS OF ENGINEERS REGARDING MONIES DUE FROM THE 2008 CONSTRUCTION OF NASSAU COUNTY SHORE PROTECTION PROJECT (NCSPP); AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE;
Synopsis: Approves Task Order # 2012-02 with Olsen Associates for professional services relating to funding discrepancies pertaining to the 2008 Nassau County Beach Restoration Project in an amount not to exceed $25,000.

3. AGREEMENT APPROVAL – KRONOS MAINTENANCE AGREEMENTS
RESOLUTION 2012-108 AUTHORIZING MAINTENANCE RENEWALS FOR THE KRONOS HUMAN RESOURCES/PAYROLL SOFTWARE AND TIME CLOCKS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE;
Synopsis: Approves agreements with Kronos for software and hardware (time clocks) for the upcoming fiscal year for a total amount $21,722.01.

4. AWARD OF RFP #12-103 – FIRST COAST COMMUNITY BANK
RESOLUTION 2012-109 ADOPTING THE RECOMMENDATION OF THE BANKING SERVICES COMMITTEE; AWARDING RFP #12-103 TO FIRST COAST COMMUNITY BANK TO PROVIDE BANKING SERVICES; AUTHORIZING EXECUTION OF DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Awards RFP #12-03 to First Coast Community Bank to provide banking services to the City of Fernandina Beach thru September 30, 2015.

5. AGREEMENT APPROVAL – VOLPE, BAJALIA, WICKES, ROGERSON & WACHS
RESOLUTION 2012-110 APPROVING AN ENGAGEMENT AGREEMENT WITH VOLPE, BAJALIA, WICKES, ROGERSON & WACHS, FOR LEGAL REPRESENTATION TO CHALLENGE INSURANCE CLAIM DENIAL; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE;
Synopsis: Approves an Engagement Agreement for the City Attorney to seek insurance coverage from Preferred Governmental Insurance Trust (“PGIT”) for the Conlon lawsuit.

6. AUTHORIZING GRANT SUBMITTAL – FLORIDA FISH AND WILDLIFE CONSERVATION
RESOLUTION 2012-111 AUTHORIZING THE CITY TO SUBMIT AN APPLICATION TO THE FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION FOR A FLORIDA BOATING IMPROVEMENT PROGRAM GRANT FOR PHASE 1 (DESIGN, ENGINEERING AND PERMITTING) COSTS ASSOCIATED WITH EXPANSION OF THE FERNANDINA HARBOR MARINA MOORING FIELD; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE;
Synopsis: Authorizes the City to apply for a grant from the FWC Florida Boating Improvement Program for funding in the amount of $65,000.

7. AUTHORIZING GRANT SUBMITTAL – FLORIDA FISH AND WILDLIFE CONSERVATION
RESOLUTION 2012-112 AUTHORIZING THE CITY TO SUBMIT AN APPLICATION TO THE FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION FOR A FLORIDA BOATING IMPROVEMENT PROGRAM GRANT TO PURCHASE AND INSTALL RECREATIONAL MARKERS IN THE BELLS RIVER NAVIGATION CHANNEL; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE;
Synopsis: Authorizes the City to apply for a grant from the FWC Florida Boating Improvement Program for funding in the amount of $29,205.

8. ORDINANCES – FIRST READING
1. CODE AMENDMENT – SPECIAL EVENTS
ORDINANCE 2012-14 AMENDING CHAPTER 70, ARTICLE 11, DIVISION 3, SPECIAL EVENTS, FACILITY USE AGREEMENTS, FACILITY RENTAL AGREEMENTS, PARADE PERMITS AND BANNERS OF THE CODE OF ORDINANCES; SPECIFICALLY AMENDING SECTION 70-88 TO CLARIFY DEFINITIONS; AMENDING SECTION 70-90 BY PROVIDING THAT APPLICATIONS MUST BE COMPLETE; AMENDING SECTION 70-91 PROVIDING FOR PROOF OF LIABILITY INSURANCE AND ADDITIONAL REQUIREMENTS BY POLICE AND FIRE; AMENDING SECTION 70-92 PROVIDING FOR PERMIT REQUIREMENT FOR ALCOHOL CONSUMPTION AT EVENTS; AMENDING SECTION 70-96 BY PROVIDING FOR LATE FEE FOR LATE APPLICATIONS; AMENDING SECTION 70-97 BY PROVIDING FOR FEE EXEMPTION APPLICATIONS REQUESTED THROUGH CITY MANAGER’S OFFICE; AMENDING SECTION 70-98 BY PROVIDING FOR CITY CO-SPONSORED EVENTS AND INSURANCE; AMENDING SECTION 70-99 BY CLARIFYING STANDARDS FOR PERMIT ISSUANCE; AMENDING SECTION 70-100 BY CLARIFYING PERMIT APPROVAL PROCESS; AMENDING SECTION 70-101 BY PROVIDING FOR FORFEITURE OF PERMIT FEE FOR CANCELLATION OF EVENT; AMENDING SECTION 70-103 TO PROVIDE FOR APPEALS TO THE CITY COMMISSION; AMENDING SECTION 70-107 TO PROVIDE FOR GOVERNING LAW; AMENDING SECTION 70-108 BY CLARIFYING REQUIREMENTS FOR BANNER PERMITS AND A TIMETABLE FOR BANNER PERMIT APPLICATIONS; AMENDING SECTION 70-109 BY PROVIDING THAT ALL PARADES MUST FOLLOW ROUTES APPROVED BY POLICE DEPARTMENT; AMENDING SECTION 70-110 PROVIDE THAT VENDOR NAMES MUST BE PROVIDED TO CITY PRIOR TO EVENT AND DELETING LOCAL PREFERENCE FOR VENDING; REPEALING SECTION 70-112 REQUIREMENT FOR A CASH BOND OR DEPOSIT; AMENDING SECTION 70-113 TO PROVIDE FOR SEPARATE ENDORSEMENT NAMING CITY AS ADDITIONAL INSURED; AMENDING SECTION 70-114 BY PROVIDING THAT APPLICATIONS FOR FEE EXEMPTIONS SHALL BE MADE TO PARKS AND RECREATION DEPARTMENT AT LEAST 30 DAYS PRIOR TO EVENT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE;
Synopsis: Amends Chapter 70 to clarify procedures relating to Special Events permitting

2. MASTER FEE SCHEDULE AMENDMENT
ORDINANCE 2012-15 AMENDING THE MASTER FEE SCHEDULE AS RELATED TO THE CITY’S GOLF COURSE FOR THE REMAINDER OF FISCAL YEAR 2011-2012; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Amends the Master Fee Schedule as related to the Golf Course.

9. BOARD APPOINTMENTS

1. ARTS AND CULTURE NASSAU
1 appointment.

10. DISCUSSION – DIRECTION – ACTION ITEMS

1. FLORIDA LEAGUE OF CITIES LEGISLATIVE POLICY COMMITTEE MEMBERSHIP
This item is placed on the agenda at the request of Mayor Filkoff.

2. WAIVE INTEREST CHARGES FOR 815 SOUTH 7TH STREET
This item is placed on the agenda at the request of Commissioner Corbett.

3. NASSAU HUMANE SOCIETY
This item is placed on the agenda at the request of Commissioner Pelican.

4. ALACHUA STREET CROSSING
This item is placed on the agenda at the request of Commissioner Corbett.

11. CITY MANAGER REPORTS

12. CITY ATTORNEY REPORTS

13. CITY CLERK REPORTS

14. MAYOR/COMMISSIONER COMMENTS

15. ADJOURNMENT

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March 6, 2012 Fernandina City Commissioner Meeting Agenda

March 6, 2012 Fernandina City Commissioner Meeting AgendaI wonder why there is no group picture of the City Commissioners on the Fernandina Beach website yet?

Here is the second amended agenda for the regular meeting of the Fernandina Beach City Commissioners to be held at 6:00 PM on March 6, 2012.

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by Reverend Ed Coop, Sr. of Joy Ministries.

4. PRESENTATION
4.1 PRESENTATION – AIRPORT EVALUATION ADVISORY COMMITTEE – Airport Evaluation Advisory Committee Chairman Mickey Baity will make a presentation of the Committee’s Conclusions and Recommendations for the Fernandina Beach Municipal Airport.

*5. CONSENT AGENDA
5.1 AUTHORIZATION TO DEFEND – VOIT – RESOLUTION 2012-37 AUTHORIZING THE CITY ATTORNEY TO ENGAGE IN CERTAIN LITIGATION, PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the City Attorney to defend the City in Voit v. City of Fernandina Beach, EEOC Charge No. 511201200566.
5.2 AUTHORIZATION FOR GRANT APPLICATION – FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION – RESOLUTION 2012-38 AUTHORIZING THE SUBMISSION OF AN ADDITIONAL GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (FDEP), CLEAN VESSEL ACT PROGRAM TO PURCHASE A SECOND STATIONARY PUMP OUT UNIT WITH SEWER CONNECTION; APPROVING AN AMENDMENT TO THE BUDGET TRANSFERRING FUNDS IN THE MARINA FUND; INCREASING THE TOTAL CITY BUDGET BY $9,000; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the submittal of a grant application to FDEP, Clean Vessel Act Program in the amount of $9,000 and the City will provide a 25% match in the amount of $3,000 and authorizing a Budget Transfer of $3,000.
5.3 AGREEMENT APPROVAL – COMMERCE BANK – RESOLUTION 2012-39 APPROVING AN AGREEMENT WITH COMMERCE BANK FOR PAYMENTS TO VENDORS USING ELECTRONIC PAYMENTS PROGRAM; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves an Agreement with Commerce Bank to establish an ActiveFunds Program effective March 1, 2012.

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA
6.1 CITY RESIDENTS
6.2 NON-CITY RESIDENTS

7. RESOLUTIONS
7.1 WAIVER OF FACILITY RENTAL FEE – FERNANDINA BEACH MIDDLE SCHOOL – RESOLUTION 2012-34 APPROVING THE WAIVER OF THE FACILITY RENTAL FEE FOR FERNANDINA BEACH MIDDLE SCHOOL’S COFFEE HOUSE EVENT; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the waiver of the Facility Rental Fee in the amount of $250.00.
7.2 RENTAL AND USE AGREEMENT – ISLAND AVIATION – RESOLUTION 2012-35 CONFIRMING APPROVAL OF AN AERONAUTICAL RENTAL AND USE AGREEMENT WITH ISLAND AVIATION INC. FOR USE OF A PORTION OF HANGAR B AT THE FERNANDINA BEACH MUNICIPAL AIRPORT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Confirms approval of the 30 day Aeronautical Rental and Use Agreement with Island Aviation, Inc.
7.3 CONCEPTUAL PLANS AND SPECIFICATIONS APPROVAL – NASSAU HUMANE SOCIETY – RESOLUTION 2012-36 CONCEPTUALLY APPROVING THE NASSAU HUMANE SOCIETY’S PLANS AND SPECIFICATIONS FOR A NEW ADOPTION FACILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Conceptually approves the plans and specifications for a new adoption center and parking submitted by the Nassau Humane Society.

8. ORDINANCES – FIRST READING
8.1 CHANGE IN ZONING – FOREST RIDGE VILLAGE – ORDINANCE 2012-01 amending the terms of the Forest Ridge Village Planned Unit Development (PUD) to permit Resort Rentals within the 104 residential units; for parcel # 00-00-31-128R-A000-0000 consisting of 9.98 acres; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Change in Zoning to amend an existing PUD overlay within the Forest Ridge Village condominium complex to include “resort rental” dwellings

9. DISCUSSION – DIRECTION – ACTION ITEMS
9.1 REVIEW AND DISCUSSION OF INITIAL FORWARD FERNANDINA LOAN PROCEEDS AND PROJECT DESIGNATION. This item is placed on the agenda by Commissioner Corbett.
9.2 POTENTIAL TOPICS OF DISCUSSION FOR A JOINT WORKSHOP TO BE SCHEDULED WITH THE BOARD OF COUNTY COMMISSIONERS.

10. CITY MANAGER REPORTS
11. CITY ATTORNEY REPORTS
12. CITY CLERK REPORTS
13. MAYOR/COMMISSIONER COMMENTS
14. ADJOURNMENT

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Fernandina’s Amended Commission Meeting Agenda for January 17, 2012

Fernandina's Amended Commission Meeting Agenda for January 17, 2012

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The Fernandina Beach City Commissioners will be holding a meeting on January 17th at 6:00 PM. The amended agenda can be found below. It now includes discussion about our City Attorney’s employment, “Item 10.3 CITY ATTORNEY EMPLOYMENT AGREEMENT – This item is placed on the agenda at the request of Commissioners Corbett and Pelican.”

The meeting will be held on Ash Street in historic Fernandina Beach, Florida.

Here is the agenda:

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE/INVOCATION by Reverend Wardell Avant of Kingdom Ministries.

4. PROCLAMATIONS/PRESENTATION
4.1 PROCLAMATION – RETIREMENT OF EDWARD ‘JERRY’ HIERLING – Proclamation recognizing Edward ‘Jerry’ Hierling upon his retirement after six (6) years and one (1) month of dedicated service to the City.
4.2 PROCLAMATION – RETIREMENT OF BEN SPIVEY – Proclamation recognizing Ben Spivey upon his retirement after thirty seven (37) years and six (6) months of dedicated service to the City.
4.3 PRESENTATION – FLORIDA DEPARTMENT OF TRANSPORTATION GREENWAY RESTORATION PLAN – Representatives of Florida Department of Transportation will be in attendance to present a proposed plan to restore the Greenway (South of Jasmine) and answer any questions on the proposed plan.
For more information visit www.eganscreek.org
4.4 BUDGET SUMMARY – Controller Patti Clifford will answer any questions regarding the budget summary for December, 2011.

5. CONSENT AGENDA
5.1 BUDGET AMENDMENT – TDC GRANT REVENUE – RESOLUTION 2012-07 APPROVING A BUDGET AMENDMENT TO CORRECT THE ACCOUNT CODING FOR TDC GRANT REVENUE; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the transfer of $25,000 to correctly account for the anticipated TDC Grant.
5.2 AWARD OF BID – #11-22 – MECO OF NORTH FLORIDA – RESOLUTION 2012-08 AWARDING BID #11-22 TO MECO OF NORTH FLORIDA FOR FERNANDINA HARBOR MARINA FUEL LINE RELOCATION; AUTHORIZING EXECUTION OF DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Awards Bid #11-22 to MECO of North Florida in the amount of $31,252.00.
5.3 DISPOSAL OF SURPLUS – RESOLUTION 2012-09 DECLARING CERTAIN TITLED CITY PROPERTY SURPLUS; AUTHORIZING THE CITY MANAGER TO DISPOSE OF SAID PROPERTY IN A MANNER CONSISTENT WITH THE CITY’S POLICIES AND PROCEDURES; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Declares certain property as surplus, and authorizes the disposal of such.

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA
6.1 CITY RESIDENTS
6.2 NON-CITY RESIDENTS

7. RESOLUTIONS
7.1 APPROVING PURCHASE AGREEMENT – RAYONIER PERFORMANCE FIBERS, LLC – RESOLUTION 2012-10 APPROVING A PURCHASE AND SALE AGREEMENT WITH RAYONIER PERFORMANCE FIBERS, LLC FOR THE PURCHASE OF 3 PARCELS, INCLUDING PROPERTY LOCATED ON FRONT STREET IN THE AMOUNT OF $75,000; CREATING A NEW ACCOUNT FOR THE PURCHASE OF THE PROPERTY; APPROVING AN AMENDMENT TO THE 2011/2012 FISCAL YEAR BUDGET TO TRANSFER FUNDS FROM THE CAPITAL IMPROVEMENT FRONT STREET REHABILITATION ACCOUNT TO THE CAPITAL IMPROVEMENT LAND ACQUISITION RAYONIER ACCOUNT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a Purchase and Sale Agreement with Rayonier Performance Fibers, LLC in the amount of $75,000 and approves a Budget Amendment to the new account.
7.2 APPROVING FIRST AMENDMENT TO GROUND LEASE AGREEMENT – NASSAU HUMANE SOCIETY – RESOLUTION 2012-11 AUTHORIZING THE FIRST AMENDMENT TO A GROUND LEASE AGREEMENT BETWEEN THE CITY OF FERNANDINA BEACH AND NASSAU HUMANE SOCIETY, INC. AT FERNANDINA BEACH MUNICIPAL AIRPORT, BY INCREASING THE TERM TO 40 YEARS AND PROVIDING FOR THE CONSTRUCTION BY THE NASSAU HUMANE SOCIETY OF A NEW ANIMAL RESCUE AND ADOPTION FACILITY; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the First Amendment to the Ground Lease Agreement with the Nassau Humane Society.
7.3 DESIGNATION OF PROCEEDS FROM SALE OF AIRPORT LAND – RESOLUTION 2012-12 AUTHORIZING DEBT REPAYMENTS FROM THE SALE OF LAND PROCEEDS FOR THE AIRPORT; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes paying off various Airport Debts from the recent land sale proceeds.

8. ORDINANCES – SECOND READING
8.1 VACATION OF RIGHT OF WAY – CESSNA LANE – ORDINANCE 2011-31 APPROVING A VACATION OF RIGHT-OF-WAY FOR CESSNA LANE BETWEEN AIRPORT ROAD AND AMELIA ISLAND PARKWAY; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a Vacation of Right of Way for Cessna Lane.

9. BOARD APPOINTMENTS
9.1 GOLF COURSE ADVISORY BOARD – 1 Appointment.

10. DISCUSSION – DIRECTION – ACTION ITEMS
10.1 PROPOSED USAGE OF FUNDS ($1.88 Million) DERIVED FROM THE LOAN FROM THE FIRST DRAW OF FORWARD FERNANDINA (F2) STRATEGIC PLAN – This item is placed on the agenda at the request of Commissioner Corbett.
10.2 CONSIDER REVISED REQUEST FOR PROPOSAL FOR PROJECT MANAGEMENT/COMMUNICATION MANAGEMENT SERVICES FOR FORWARD FERNANDINA (F2).
10.3 CITY ATTORNEY EMPLOYMENT AGREEMENT – This item is placed on the agenda at the request of Commissioners Corbett and Pelican.

11. CITY MANAGER REPORTS
12. CITY ATTORNEY REPORTS
13. CITY CLERK REPORTS
14. MAYOR/COMMISSIONER COMMENTS
15. ADJOURNMENT

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Fernandina Beach City Commission Meeting

AGENDA – FERNANDINA BEACH CITY COMMISSION
REGULAR MEETING

FEBRUARY 2, 2010 at 6:00 P.M.

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE / INVOCATION
Invocation by Reverend Terry Pugh of Elm Street Church of God.

4. PROCLAMATION/PRESENTATION
4.1 PROCLAMATION – AMELIA ISLAND BOOK FESTIVAL – Proclaims February 12-13, 2010, as “Amelia Island Book Festival”. Don and Andrea Parker, Joe and Joani Selement, Founders of the Book Island Festival, Attavia Facciolo, and Mary Pitcher will be present to accept the Proclamation.

4.2 PRESENTATION – ISLE OF EIGHT FLAGS SHRIMP FESTIVAL, INC., Presentation by Ms. Sandy Price, Executive Director of the Shrimp Festival Committee, to announce the 47th Annual Isle of Eight Flags Shrimp Festival dates and festivities, and review of the Franchise.

5. CONSENT AGENDA
5.1 APPROVAL OF MINUTES – Regular Meeting – January 5, 2010; Special Meeting – January 7, 2010; Work Session – January 11, 2010; and Regular Meeting – January 19, 2010.

5.2 APPROVING GRANT SUBMITTAL – FLORIDA DEPARTMENT OF LAW ENFORCEMENT – RESOLUTION 2010-13 AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT (FDLE) FOR A U.S. DEPARTMENT OF JUSTICE, EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) ALLOCATION OF $4,876 TO BE USED BY THE POLICE DEPARTMENT TO PURCHASE SURVEILLANCE CAMERAS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the submission of an application by the City and the total allocation is $4,876 with no local matching cost required from the City.

5.3 APPROVING GRANT SUBMITTAL – FLORIDA DEPARTMENT OF HEALTH, BUREAU OF EMERGENCY MEDICAL SERVICES – RESOLUTION 2010-14 AUTHORIZING THE CITY OF FERNANDINA BEACH, FLORIDA TO SUBMIT THREE GRANT APPLICATIONS TO THE FLORIDA DEPARTMENT OF HEALTH, BUREAU OF EMERGENCY MEDICAL SERVICES MATCHING GRANTS PROGRAM TO FUND A FALL PREVENTION PROGRAM; CRITICAL CARE EQUIPMENT AND TRAINING; AND VEHICLE EXTRICATION EQUIPMENT AND TRAINING; COMMITTING AN APPROPRIATION OF FUNDS IN THE FY 2010/2011 BUDGET FOR THE LOCAL MATCH REQUIREMENTS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the submittal of three (3) grant applications to the Florida Department of Health, Bureau of Emergency Medical Services for the Fire Department.

5.4 EMERGENCY CHECK SIGNING AUTHORITY – RESOLUTION 2010-15 AMENDING RESOLUTION 2004-120 RELATING TO EMERGENCY PREPAREDNESS, PROVIDING FOR AUTHORITY TO SIGN MANUAL CHECKS IN EMERGENCY SITUATIONS; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends Resolution 2004-120 relating to emergency preparedness, providing for signature authorization in declared emergencies.

5.5 SUPPORT FOR LEGISLATION RELATED TO WORKING WATERFRONT AMENDMENT – RESOLUTION 2010-16 DEMONSTRATING SUPPORT FOR FLORIDA STATE LEGISLATIVE PROPOSALS RELATING TO ASSESSMENTS OF WORKING WATERFRONT PROPERTY BASED ON CURRENT USE, AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Urges the Florida Legislature to pass legislation that would implement the Working Waterfront Amendment to the Florida Constitution.

5.6 BUDGET TRANSFER – RESOLUTION 2010-17 APPROVING AN AMENDMENT TO THE BUDGET FOR TRANSFER OF FUNDS FROM THE GENERAL FUND CONTINGENCY ACCOUNT TO THE IT CONTRACTUAL ACCOUNT, NON-DEPARTMENTAL REPAIRS / MAINTENANCE EQUIPMENT ACCOUNT, NON-DEPARTMENTAL REPAIRS / MAINTENANCE BUILDING ACCOUNT, NON-DEPARTMENTAL NON-CAPITAL EQUIPMENT ACCOUNT, AND STREETS CONTRACTUAL ACCOUNT; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the transfer of funds from the General Fund Contingency account to various departments/accounts for unbudgeted expenditures in FY 2009/2010.

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA
6.1 CITY RESIDENTS
6.2 NON-CITY RESIDENTS

7. RESOLUTIONS
7.1 ACCEPTING QUALIFICATION REVIEW COMMITTEE RECOMMENDATION, U.S. POST OFFICE, RESOLUTION 2010-18 ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER SELECTION OF A CONSULTING FIRM TO PROVIDE ARCHITECTURAL, ENGINEERING & DESIGN SERVICES FOR THE HISTORIC U.S. CUSTOMS HOUSE, FEDERAL COURTHOUSE & POST OFFICE (RFQ #09-104); AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Accepts the City Manager’s consultant ranking recommendation as follows: 1) Hammond, Beeby, Ruper, Ainge Architects, Inc., 2) Bender & Associates, and 3) Kenneth Smith Architects.

8. ORDINANCES – FIRST READING
8.1 LAND DEVELOPMENT CODE AMENDMENT – SIGNS – ORDINANCE 2010-06 APPROVING AMENDMENTS TO THE LAND DEVEOPMENT CODE, CHAPTER 5, SIGNS; SPECIFICALLY AMENDING THE SIGNAGE CODE TO ADD LANGUAGE FOR THE PURPOSE OF ENHANCING THE EXISTING CODE TO BETTER COMPLY WITH RECENT CASE LAW; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends the Land Development Code, Section 5.03.00, regarding signs.

8.2 LAND DEVELOPMENT CODE AMENDMENT – AIRPORT – ORDINANCE 2010-07 AMENDING THE LAND DEVELOPMENT CODE, CHAPTER 1, SECTION 1.07.00 ACRONYMS AND DEFINITIONS AND CHAPTER 4, SECTION 4.03.04, STANDARDS FOR DEVELOPMENT IN THE AIRPORT OVERLAY; SPECIFICALLY AMENDING THE LAND DEVELOPMENT CODE TO ADD LANGUAGE TO ADDRESS THE AIRPORT DESIGN STANDARDS AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: LDC Text Amendment in Chapter 1, Section 1.07.00, and Chapter 4, Section 4.03.04, to add language to address the Airport Design Standards.

8.3 LAND DEVELOPMENT CODE AMENDMENT – ISLAND WALK SHOPPING CENTER – ORDINANCE 2010-08 APPROVING AN APPLICATION (TA 2009-36) FOR A TEXT AMENDMENT TO THE LAND DEVELOPMENT CODE; SPECIFICALLY TO AMEND CHAPTER 5, SIGNS; BY REMOVING SECTION 5.03.03(E)(3)(D) REQUIRING THE ELIMINATION OF NONCONFORMING SIGNS SPECIFICALLY IDENTIFIED AS PROHIBITED SIGNS NO LATER THAN FIVE YEARS AFTER THE DATE OF ADOPTION OF THIS CODE (OCTOBER 1, 2011); AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approval of a Text Amendment Application to the LDC regarding Non-Conforming Signs.

9. ORDINANCES – SECOND READING
9.1 CODE AMENDMENT – MARINA MOORING FIELD – ORDINANCE 2009-25 AMENDING CHAPTER 90, ARTICLE III, BOATS, BY CREATING DIVISION 1, REGARDING BOATING GENERALLY AND DIVISION 2, REGARDING MOORING FIELD, AND CREATING SECTION 90-70 PROVIDING FOR DEFINITIONS; AMENDING SECTION 90-74 REGARDING SLOW SPEED IN CERTAIN AREAS; AMENDING SECTION 90-75 DECLARING ABANDONED VESSELS A NUISANCE AND PROVIDING FOR REMOVAL BY CITY; AMENDING SECTION 90-76 REGARDING DERELICT VESSELS AND PROVIDING FOR REMOVAL BY CITY; REPEALING SECTION 90-79; AMENDING SECTION 90-80 BY ATTACHING AMENDED MOORING FIELD MANAGEMENT PLAN AS EXHIBIT “1”; AMENDING SECTIONS 90-71, 90-72, 90-73, 90-77 AND 90-78 BY CONSISTENTLY USING THE TERM “VESSEL”; CREATING SECTION 90-81 REGARDING INTENT OF MOORING FIELD; CREATING SECTION 90-82 REGARDING APPLICABILITY; CREATING SECTION 90-83 REGARDING AUTHORITY OF MARINA MANAGER; CREATING SECTION 90-84 PROVIDING FOR MOORING OF VESSELS IN THE MOORING FIELD IN ACCORDANCE WITH THE MANAGEMENT PLAN; CREATING SECTION 90-85 PROHIBITING DISCHARGE OF WASTE OR POLLUTANTS BY VESSELS; CREATING SECTION 90-86 REQUIRING USE AGREEMENT TO BE SIGNED BY ANYONE MOORING IN THE MOORING FIELD; CREATING SECTION 90-87 PROHIBITING MOORING AND ANCHORING GENERALLY; CREATING SECTION 90-88 PROVIDING PENALTIES FOR VIOLATIONS; DIRECTING THE CITY CLERK TO FILE WITH FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION; PROVIDING FOR SEVERABILITY; REPEALING ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends the City’s Code of Ordinances, Chapter 90 related to Boats, the Mooring Field, and Mooring Field Management Plan.

9.2 CODE AMENDMENT – GENERAL EMPLOYEES PENSION – ORDINANCE 2010-01 AMENDING CHAPTER 62, PERSONNEL, ARTICLE III, GENERAL EMPLOYEES’ PENSION PLAN, OF THE CODE OF ORDINANCES OF THE CITY OF FERNANDINA BEACH; AMENDING SECTION 62-71, DEFINITIONS; AMENDING SECTION 62-75, CONTRIBUTIONS; AMENDING SECTION 62-76, BENEFIT AMOUNTS AND ELIGIBILITY; AMENDING SECTION 62-77, PRE-RETIREMENT DEATH; AMENDING SECTION 62-78, DISABILITY; AMENDING SECTION 62-80, OPTIONAL FORMS OF BENEFITS; AMENDING SECTION 62-84, MAXIMUM PENSION; AMENDING SECTION 62-85, MINIMUM DISTRIBUTION OF BENEFITS; AMENDING SECTION 62-86, MISCELLANEOUS PROVISIONS; AMENDING SECTION 62-87, REPEAL OR TERMINATION OF SYSTEM; AMENDING SECTION 62-90, FORFEITURE OF PENSION; AMENDING SECTION 62-92, DIRECT TRANSFERS OF ELIGIBLE ROLLOVER DISTRIBUTIONS, ELIMINATION OF MANDATORY DISTRIBUTIONS; AMENDING SECTION 62-94, SEPARATION FROM EMPLOYMENT FOR MILITARY SERVICE; AMENDING SECTION 62-96, DEFERRED RETIREMENT OPTION PLAN; AMENDING SECTION 62-97, PRIOR GOVERNMENT SERVICE; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. Synopsis: Amends the General Employees Pension Plan to comply with recent changes in the Internal Revenue Service Code and Regulations, and changes to State Law.

9.3 CODE AMENDMENT – POLICE AND FIREFIGHTERS PENSION – ORDINANCE 2010-02 AMENDING CHAPTER 62, PERSONNEL, ARTICLE IV, FIREFIGHTERS’ AND POLICE OFFICERS’ PENSION PLAN, OF THE CODE OF ORDINANCES OF THE CITY OF FERNANDINA BEACH; AMENDING SECTION 62-111, DEFINITIONS; AMENDING SECTION 62-114, FINANCES AND FUND MANAGEMENT; AMENDING SECTION 62-115, CONTRIBUTIONS; AMENDING SECTION 62-116, BENEFIT AMOUNTS AND ELIGIBILITY; AMENDING SECTION 62-117, PRE-RETIREMENT DEATH; AMENDING SECTION 62-118, DISABILITY; AMENDING SECTION 62-120, OPTIONAL FORMS OF BENEFITS; AMENDING SECTION 62-125, MAXIMUM PENSION; AMENDING SECTION 62-126, MINIMUM DISTRIBUTION OF BENEFITS; AMENDING SECTION 62-127, MISCELLANEOUS PROVISIONS; AMENDING SECTION 62-128, REPEAL OR TERMINATION OF SYSTEM; AMENDING SECTION 62-129, DOMESTIC RELATIONS ORDERS, RETIREE DIRECTED PAYMENTS; EXEMPTION FROM EXECUTION, NON-ASSIGNABILITY; AMENDING SECTION 62-131, FORFEITURE OF PENSION; AMENDING SECTION 62-134, DIRECT TRANSFERS OF ELIGIBLE ROLLOVER DISTRIBUTIONS, ELIMINATION OF MANDATORY DISTRIBUTIONS; AMENDING SECTION 62-127, PRIOR POLICE OR FIRE SERVICE; AMENDING SECTION 62-128, DEFERRED RETIREMENT OPTION PLAN; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. Synopsis: Amends the Firefighters and Police Officers Pension Plan to comply with recent changes in the Internal Revenue Service Code and Regulation, and changes to State Law.

9.4 CODE AMENDMENT – ELECTRICAL – ORDINANCE 2010-03 AMENDING CHAPTER 22 OF THE CODE OF ORDINANCES BY AMENDING SECTION 22-30, AMENDMENTS TO ELECTRICAL CODE SETTING FEES BY ORDINANCE AND CLARIFYING LANGUAGE REGARDING ELECTRIC SERVICE ENCLOSURES AND ENTRANCES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Sets fees by Ordinance instead of Resolution, and clarifies language regarding electric service enclosures and entrances.

9.5 CODE AMENDMENT – FILING FEES FOR ELECTIONS – ORDINANCE 2010-04 AMENDING CHAPTER 34 OF THE CODE OF ORDINANCES BY AMENDING SECTION 34-3, FILING FEES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Changes the required filing fee from five percent (5%) of the Commission’s yearly salary to three percent (3%), as required by FS 99.092.

9.6 CHARTER AMENDMENTS AND VOTER REFERENDUM – ORDINANCE 2010-05 SUBMITTING TO THE CITY ELECTORS PROPOSED AMENDMENTS TO THE CHARTER WHICH AMEND SECTION 15 BY INCREASING THE TIME TO FILL COMMISSION VACANCIES TO 30 DAYS; REPEALING SECTION 40 REGARDING THE APPOINTMENT OF A PUBLIC HEALTH OFFICER; AMENDING SECTION 41 REGARDING THE CITY POLICE DEPARTMENT; REPEALING SECTION 42 REGARDING THE APPOINTMENT OF EXTRA POLICE OFFICERS; REPEALING SECTION 43 REGARDING POLICE CHIEF ATTENDANCE AT CITY COMMISSION MEETINGS; AMENDING SECTION 44 REGARDING THE CITY FIRE DEPARTMENT; AMENDING SECTION 72 REGARDING APPROVAL OF THE BUDGET BY ORDINANCE OR RESOLUTION; AMENDING SECTION 74 REQUIRING BUDGET AMENDMENTS AND BUDGET TRANSFERS BY RESOLUTION; AMENDING SECTION 125 REQUIRING THE CITY COMMISSION TO APPOINT ELECTION INSPECTORS AND POLL WORKERS AT LEAST SEVEN (7) DAYS BEFORE THE ELECTION; REPEALING SECTION 127 REGARDING MUNICIPAL RECALL ELECTIONS SINCE IT IS COVERED BY STATE LAW; AMENDING SECTION 136 AUTHORIZING THE CITY COMMISSION TO CONDUCT INVESTIGATIONS OF DEPARTMENTS, OFFICERS AND EMPLOYEES; PROVIDING FOR A REFERENDUM ELECTION; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Proposes amendments to the City Charter and provides for a voter referendum.

10. BOARD APPOINTMENT
10.1 ARTS COUNCIL – 1 Appointment.

11. DISCUSSION – DIRECTION – ACTION ITEMS
11.1 PRESENTATION – DISCUSSION – FIRST ANNUAL CITY HISTORIC PRESERVATION AWARDS PROGRAM – The Historic District Council and City Staff have been working on implementation of an annual Historic Preservation Awards Program designed to share the City’s appreciation for the efforts of those involved in preserving our unique built heritage. HDC Chair Suanne Thamm and City Planner Adrienne Dessy will present information regarding the proposed program to be inaugurated in spring 2010.

11.2 PRESENTATION – DISCUSSION – FERNANDINA BEACH-CEDAR KEY SUSTAINABILITY PROJECT – City Planner Adrienne Dessy will make a brief presentation on the City’s participation in a joint project with the City of Cedar Key aiming to highlight sustainable city operations within each local government.

12. CITY MANAGER REPORTS
13. CITY ATTORNEY REPORTS
14. CITY CLERK REPORTS
15. MAYOR/COMMISSIONER COMMENTS
16. ADJOURNMENT

Quasi-Judicial – DENOTES THAT THE ITEM MUST BE CONDUCTED AS A QUASI-JUDICIAL HEARING IN ACCORDANCE WITH CITY COMMISSION ESTABLISHED PROCEDURE AND FLORIDA STATUTES.

A THREE (3) MINUTE TIME LIMIT MAY BE IMPOSED FOR ITEMS NOT ON THE AGENDA. A “REQUEST TO SPEAK” FORM IS AVAILABLE ON THE COUNTER AT THE DOOR AND SHOULD BE FILLED OUT AND GIVEN TO THE CITY CLERK AT THE BEGINNING OF THE MEETING.

DISCUSSION – DIRECTION – ACTIONS ITEMS MAY BE ACTED UPON BY THE CITY COMMISSION BY EITHER MOTION AND VOTE IN ACCORDANCE WITH ROBERTS RULES OF ORDER, OR BY A CONSENSUS OF THE CITY COMMISSION.

PURSUANT TO RESOLUTION 95-32, IF AN ITEM IS NOT ON THE AGENDA IT REQUIRES A FOUR-FIFTHS VOTE OF THE CITY COMMISSION DECLARING THE ITEM AN EMERGENCY BEFORE ACTION CAN BE TAKEN.

ANY PERSON WISHING TO APPEAL ANY DECISION MADE BY THE COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS, AND, FOR SUCH PURPOSES, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS MADE.

Small Town City Hall Meetings: Democracy at its best

fernandina-beach-commissioners1Yes Ken, but if you look at it this way…
Ken, Ken listen… oh I’m sorry, Commissioner.
(City resident Lynn Williams to Commissioner Ken Walker)

I haven’t frequented many small town commissioner meetings and it surely is a shortcoming on my part, especially when usually my faith in the powers of democracy is severely tested. I went last Tuesday evening to listen to an issue about developing a comprehensive resolution for the use of the City’s Public Access channel 29 and was treated to a great example of democracy at work.

In my opinion, it’s refreshing to see that a commissioner catches a $7,000 shortfall on a road resurfacing budget and that between the City Commissioners, the Mayor and the City Manager a quick solution is found and amended. It is also refreshing to see that anyone can walk in, put him or herself on the roll call and gets a time slot to vent a grief or opinion.

The attack on the parking meter issue was premature as the research into feasibility is apparently in such an early stage, that it was not even a point on the agenda, something both city manager and mayor explained. It is picturesque and reassuring that on occasion the city manager still addresses the new mayor with “Yes, Sir” upon which she smiles understandingly, after all old habits die hard.

I got a piece of information that I was unaware of (actually quite a few) that had my attention already for a while: People leaving half their household on the beach overnight. Tent frames, chairs, coolers, bikes, surf boards and often their garbage as well are being left on our beaches. Though I’m happy they feel safe they will find their belongings the next day waiting for them, it was also increasingly becoming an eye sore for me every morning when I walk my dog between Simmons Road and Peters Point. Beaches with only skeletons and carcasses of structures remind me of Salvador Dali paintings of decay. The city went out the other night and removed 10 or so of these skeletons, (after ample warnings).

This morning I spoke with Randy, a manufacturer of Walk-in Freezers in Mississippi, who has been coming to Amelia Island for 35 years. He was putting up his tent for the day, so I told him about the new enforcement of the ordnance and he said, “It’s of course a pain in the neck, but I do understand”. Then he added: Every year I have seen more trash left behind on the beach by people and I bet you that the ones the city took off the beach the other night were left behind by people who had already returned home from their vacation, not bothering about what they had left on the beach.”

Oh, I learned a lot more in about an hour that the commissioner’s meeting took. I also learned a lot about the type of people that run our city. They truly care, no matter whether everyone agrees or disagrees depending on agendas and views, they care… and that is what counts in my book.

I think you’ll see me more often there on Tuesday nights. You should go too on occasion. It’s enlightening and reassuring and definitely beats second hand interpretations from the media, if they are present at all.

Fernandina Beach City Commission Meeting

8-flags-logoThe regularly scheduled city commission meeting is being held on July 7, 2009 at 6:00 PM on Ash Street near the waterfront in downtown Fernandina Beach, FL. Here is the agenda:

1. CALL TO ORDER

2. ROLL CALL

3 PLEDGE OF ALLEGIANCE / INVOCATION
Invocation by Reverend Myers, Living Waters World Outreach.

4. CONSENT AGENDA

4.1APPROVAL OF MINUTES – Work Session – May 28, 2009; Work Session – June 2, 2009- Regular Meeting – June 2, 2009; Regular Meeting – June 16, 2009.

4.2DISPOSAL OF SURPLUS PROPERTY РRESOLUTION 2009-96 DECLARING CERTAIN CITY PROPERTY SURPLUS AND UNSERVICEABLE; AUTHORIZING THE CITY MANAGER TO DISPOSE OF SAID PROPERTY IN A MANNER CONSISTENT WITH THE CITY’S POLICIES AND PROCEDURES; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the disposal of surplus and unserviceable City property.

4.3ABATEMENT OF INTEREST – 410 SOUTH 9TH STREET РRESOLUTION 2009-97 APPROVING THE ABATEMENT OF A PORTION OF THE INTEREST REGARDING A NOTICE OF STRUCTURE DEMOLITION LIEN FOR PROPERTY LOCATED AT 410 SOUTH 9TH STREET; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the abatement of ½ of the interest on a lien for property located at 410 S. 9th Street.

4.4AUTHORIZATION FOR GRANT APPLICATION – U.S. DEPARTMENT OF HOMELAND SECURITY РRESOLUTION 2009-98 AUTHORIZING THE SUBMISSION OF ONE GRANT APPLICATION TO THE U.S. DEPARTMENT OF HOMELAND SECURITY, FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA), FOR A FIRE STATION CONSTRUCTION GRANT TO RENOVATE FIRE STATION #1 AND FIRE STATION #2; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the submission of a grant application for renovations at Fire Station # 1and # 2.

4.5BUDGET TRANSFER – GOLF COURSE – RESOLUTION 2009-99 APPROVING A BUDGET AMENDMENT FOR A TRANSFER OF FUNDS FROM GOLF RESERVE РIMPROVEMENT FUND TO THE EQUIPMENT ACCOUNT FOR THE PURCHASE OF A NEW MOWER; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes a transfer of funds to allow for the purchase of a new mower for the Golf Course.

5. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA

5.1 CITY RESIDENTS

5.2 NON-CITY RESIDENTS

6. RESOLUTIONS

6.1APPROVING A MEMORANDUM OF AGREEMENT – UTILITIES РRESOLUTION 2009-100 APPROVING A MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF FERNANDINA BEACH AND OTHER LOCAL WATER UTILITIES TO PARTICIPATE IN AN ASSESSMENT OF GROUNDWATER RESOURCE SUSTAINABILITY IN NORTHEAST FLORIDA AS PART OF A PROCESS BEING TAKEN BY THE ST. JOHNS RIVER WATER MANAGEMENT DISTRICT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes an agreement to participate with other local utilities regarding a groundwater assessment.

6.2AGREEMENT AMENDMENT NO. 1 – FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION РRESOLUTION 2009-101 APPROVING AMENDMENT NO. 1 TO DEP AGREEMENT NO. 07NA1 FROM THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR THE NASSAU COUNTY BEACH RESTORATION PROJECT; AUTHORIZING TASK ORDER 2009-1 WITH OLSEN ASSOCIATES, INC.; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves Amendment # 1 to the agreement with FDEP for beach restoration, and Task Order 2009-1 with Olsen Associates, Inc.

6.3ROBERT’S RULES OF ORDER FOR PARLIAMENTARY PROCEDURES – RESOLUTION 2009-102 AMENDING RESOLUTION 96-123 REGARDING THE USE OF ROBERT’S RULES OF ORDER FOR PARLIAMENTARY PROCEDURES; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends Resolution 96-123 to use the most current edition of Robert’s Rules of Order as a guide only.

6.4APPROVAL TO WAIVE THE COMPETITIVE BID REQUIREMENT РRESOLUTION 2009-103 WAIVING THE COMPETITIVE BID REQUIRMENT FOR THE PURCHASE OF ELECTRICAL SUPPLIES FOR INSTALLATION OF SERVICE FOR DOCKS 7, 8, & 9 AT THE MARINA; AUTHORIZING THE CITY MANAGER TO PURCHASE ELECTRICAL MATERIALS FOR THE NEW DOCKS AT THE CITY MARINA; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Waives the competitive bid requirement by 4/5’s vote to allow for the purchase of electrical supplies for the marina in the amount of $32,100.13.

6.5APPROVAL OF PROPOSALS TO REPAIR FIRE DAMAGE AT THE MARINA – RESOLUTION 2009-104 APPROVING THE PROPOSALS FROM WORTH CONTRACTING, INC. FOR THE REPAIR OF THE FIRE DAMAGED SECTION ON DOCK 1 (BREAKWATER); AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes Worth Contracting, Inc. to make repairs at the marina as a result of the fire damage.

6.6APPROVAL OF CHANGE ORDERS – RESOLUTION 2009-105 APPROVING CHANGE ORDERS WITH URBAN PARTNERS CONSTRUCTION RELATED TO THE MARINE WELCOME CENTER AND BOATERS FACILITY/LOUNGE; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes 10 Change Orders to Urban Partners Construction for work related to the Marine Welcome Center and Boaters Facility/Lounge.

7. ORDINANCES – FOURTH READING – PUBLIC HEARING

7.1CODE AMENDMENT – NOISE РORDINANCE 2009-11 AMENDING ARTICLE V, NOISE, BY CREATING SECTION 42-140 PROVIDING FOR LEGISLATIVE FINDINGS, PURPOSE AND SCOPE; BY AMENDING SECTION 42-141, DEFINITIONS; AMENDING SECTION 42-142 REGARDING UNNECESSARY AND EXCESSIVE NOISE; AMENDING SECTION 42-143 REGARDING RESPONSIBILITY FOR COMPLIANCE; AMENDING SECTION 42-144 BY PROVIDING FOR TEMPORARY PERMITS; AMENDING SECTION 42-145 REGARDING EXEMPTIONS; AMENDING SECTION 42-146 BY PROVIDING FOR ENFORCEMENT AND NOTICE OF VIOLATION; AMENDING SECTION 42-147 BY PROVIDING FOR WARNINGS, FINES, PENALTIES AND APPEALS; CREATING SECTION 42-148 REGARDING NUISANCE ACTIONS; CREATING SECTION 42-149 REGARDING ADMINISTRATIVE POLICIES AND PROCEDURES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends the Noise Ordinance.

8. BOARD APPOINTMENT

8.1BOARD OF ADJUSTMENT – 2 Reappointments.

9. DISCUSSION AND/OR ACTION

9.1 BEACH CABANAS, TENTS AND GAZEBOS – EDUCATION AND ENFORCEMENT

10. CITY MANAGER REPORTS

11. CITY ATTORNEY REPORTS

12. CITY CLERK REPORTS

13. MAYOR/COMMISSIONER COMMENTS

14. ADJOURNMENT