Regular Meeting of Fernandina’s Commission on May 19, 2015

Regular Meeting of Fernandina's Commission on May 19, 2015Here is the agenda for the regular meeting of the Fernandina Beach City Commissioners to be held on May 19, 2015, at 6:00 PM, City Hall on Ash Street, downtown.

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by Reverend Charles Mitchell of River of Praise.

4. PROCLAMATION / PRESENTATIONS
4.1. PROCLAMATION – RECOGNITION OF BRANDON DRAKUS
Recognizes Mr. Brandon Drakus for his valuable contributions to the City of Fernandina Beach by providing litter control, trash pickup and janitorial services at City and County beach accesses and beach front public restroom facilities. Mr. Drakus will be present to accept the Proclamation. This item is placed on the agenda at the request of Vice Mayor Miller.

4.2. PRESENTATION – AMELIA ISLAND VINTAGE GRAND PRIX
Mr. Tony Parella, Sportscar Vintage Racing Association (SVRA) owner, and Mr. Ralph Thomas will provide a presentation regarding the proposed Amelia Island Vintage Grand Prix at the Airport in March 2016.

4.3. PRESENTATION – COMMUNITY REDEVELOPMENT AREA (CRA) UPDATE
CRA Advisory Board Chair Mike Zaffaroni will provide a Monthly Progress Update.

4.4. PRESENTATION – NORTH FLORIDA TRANSPORTATION PLANNING ORGANIZATION (TPO)
Wanda Forrest, Transportation Planning Manager of the North Florida TPO, will provide a brief update and answer questions regarding projects planned and programmed for the area.

4.5. PRESENTATION – MARINA DREDGING PROJECT UPDATE
Mr. Lynn Williams will provide a summary of his dredging project at the Fernandina Beach Harbor Marina.

4.6. BUDGET SUMMARY
Controller Patti Clifford will answer any questions regarding the budget summary for April 2015.

5. CONSENT AGENDA
5.1. AUTHORIZATION TO DEFEND – KATHY HEDGES
RESOLUTION 2015-79 AUTHORIZING THE CITY ATTORNEY TO DEFEND THE CITY IN CERTAIN LITIGATION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the City Attorney to work with City claims administrator, PGCS, appear on behalf of if necessary, and defend the City of Fernandina Beach in the matter of Kathy Hedges v. City of Fernandina Beach, Case No.:2014-CA-541 in the Fourth Judicial Circuit Court in and for Nassau County, Florida.

6. PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA

7. RESOLUTIONS
7.1. BUDGET AMENDMENT – MARINA
RESOLUTION 2015-80 APPROVING AMENDMENTS TO THE BUDGET FOR THE FISCAL YEAR 2014-2015; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a budget amendment transferring $2,500 from the Marina Communications account to the Marina Improvements account.

7.2. BUDGET AMENDMENT – WASTEWATER
RESOLUTION 2015-81 APPROVING AN AMENDMENT TO THE BUDGET FOR THE FISCAL YEAR 2014-2015; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a budget amendment transferring $55,000 to the Wastewater Utilities – Electric account from the Contractual account ($35,000) and the Utilities – Water account ($20,000).

7.3. BUDGET AMENDMENT – CAPITAL EXPANSION FUND / CAPITAL IMPROVEMENT FUND
RESOLUTION 2015-82 APPROVING AN AMENDMENT TO THE BUDGET FOR THE FISCAL YEAR 2014-2015; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a budget amendment transferring $200,000 from the Admin Impact Fee Reserve account to the Transfer OUT Admin account and a transfer/increase of $200,000 to the Capital Improvement’s Transfer IN Revenue account, and an increase to the Capital Fund Reserve account. This amendment increases the Total City Budget from $103,046,000 to $103,246,000.

7.4. ESTABLISHING THE FERNANDINA BEACH YOUTH ADVISORY COMMITTEE
RESOLUTION 2015-83 ESTABLISHING THE FERNANDINA BEACH YOUTH ADVISORY COMMITTEE; PROVIDING FOR ITS CREATION AND PURPOSE; PROVIDING FOR APPOINTMENT OF MEMBERS; TERMS; PROVIDING FOR REMOVAL OF MEMBERS; PROVIDING FOR STAFFING; PROVIDING FOR MEETINGS; PROVIDING DUTIES; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Establishes the Fernandina Beach Youth Advisory Committee.

8. ORDINANCE – SECOND READING
8.1. CODE AMENDMENT – STREET PERFORMER
ORDINANCE 2015-06 AMENDING SECTION 70-171 BY ADDING ENSEMBLE TO THE DEFINITION OF STREET PERFORMER; AMENDING SECTION 70-172 BY DELETING THE LIMITED PERMIT APPLICATION PERIOD; AMENDING SECTION 70-177 BY PROVIDING THAT THE ANNUAL PERMIT FEE APPLIES TO INDIVIDUALS AND ENSEMBLES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Amends various portions of Section 70 of the City Code pertaining to Street Performers.

9. BOARD APPOINTMENTS
9.1. BOARD OF ADJUSTMENT – 2 APPOINTMENTS.
9.2. ARTS & CULTURE NASSAU – 1 APPOINTMENT.

10. CITY MANAGER REPORTS
11. CITY ATTORNEY REPORTS
12. CITY CLERK REPORTS
13. MAYOR/COMMISSIONER COMMENTS
14. ADJOURNMENT

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Fernandina Commissioner Meeting May 5, 2015

Fernandina Commissioner Meeting May 5, 2015The Fernandina Beach City Commissioners will hold a regular meeting on May 5, 2015, at City Hall, on Ash Street in Fernandina. The meeting will begin at 6:00 PM.

Here is the agenda:
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by Pastor Jeanette Richo of the Greater Fernandina Church of God.

4. PROCLAMATIONS
4.1. PROCLAMATION – FRIENDS OF THE LIBRARY
PROCLAMATION – FRIENDS OF THE LIBRARY – Expressing thanks and gratitude to the Friends of the Library for their tireless efforts in raising funds to construct and renovate the existing Library building located at 25 North 5th Street. Friends of the Library representatives will be present to accept the Proclamation.

4.2. PROCLAMATION – AMERICAN WETLANDS MONTH
PROCLAMATION – AMERICAN WETLANDS MONTH – Proclaims the month of May as “American Wetlands Month”. Children participating in the Wild Amelia Jr. Naturalist Program will be present to accept the Proclamation.

4.3. PROCLAMATION – WORLD LUPUS DAY
PROCLAMATION – WORLD LUPUS DAY – Proclaims May 10, 2015 as “World Lupus Day”. The City Clerk will mail the Proclamation to the Lupus Foundation of Florida.

4.4. PROCLAMATION – ARBOR DAY
PROCLAMATION – ARBOR DAY – Proclaims Friday, May 8, 2015, as “Arbor Day”. Mr. Early McCall, a local arborist who works closely with City staff to evaluate and maintain the City’s urban forest, will be present to accept the Proclamation.

4.5. PROCLAMATION – SEA TURTLE & SHORELINE BIRD NESTING SEASON
PROCLAMATION – SEA TURTLE & SHORELINE BIRD NESTING SEASON – Proclaims May through October as Sea Turtle and Shoreline Bird Nesting Season. Ms. Michelle Forstrom, the City’s Code Enforcement Officer, Mr. Len Kreger, an active City volunteer, and the Amelia Island Sea Turtle Watch will be present to accept the Proclamation. Mr. David Richardson with Florida Public Utilities (FPU) will be present to inform the City Commission of an ongoing lighting project on North Fletcher Avenue.

4.6. PROCLAMATION – NATIONAL POLICE WEEK AND PEACE OFFICERS MEMORIAL DAY
PROCLAMATION – NATIONAL POLICE WEEK AND PEACE OFFICERS MEMORIAL DAY – Proclaims May 10-16, 2015 as National Police Week, and May 15, 2015 as National Peace Officers Memorial Day. Police Chief James T. Hurley will be present to accept the Proclamation.

5. CONSENT AGENDA
5.1. APPROVAL OF MINUTES
APPROVAL OF MINUTES – Workshop Meeting – March 18, 2015; Workshop Meeting – March 19, 2015; Special Meeting – March 31, 2015; Regular Meeting – April 7, 2015; and Workshop Meeting – April 13, 2015.

5.2. VOLUNTARY ANNEXATION PETITION & WATER SERVICES AGREEMENT – AMELIA ROAD
VOLUNTARY ANNEXATION PETITION & WATER SERVICES AGREEMENT – AMELIA ROAD – RESOLUTION 2015-75 APPROVING THE EXTENSION OF WATER SERVICES OUTSIDE THE CORPORATE LIMITS; ACCEPTING THE VOLUNTARY ANNEXATION PETITION FOR ONE (1) PARCEL TOTALING 0.73 ACRES LOCATED AT 2524 AMELIA ROAD; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the extension of water service to the property located outside the corporate limits of the City at Amelia Road and noted as Parcel 00-00-30-0740-0059-0040 and approves the Voluntary Annexation Petition.

6. PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA
7. RESOLUTIONS
7.1. BUDGET AMENDMENT / AWARD OF BID #15-01 – ARKEST, LLC
BUDGET AMENDMENT / AWARD OF BID #15-01 – ARKEST, LLC – RESOLUTION 2015-76 APPROVING AN AMENDMENT TO THE BUDGET AND AWARDING BID #15-01 TO ARKEST, LLC FOR THE EXPANSION OF THE CENTRAL PARK RESTROOMS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the budget amendment in the amount of $15,000 from Parks and Recreation impact fees Reserves account to the Central Park Restroom Expansion account. Also approves the award of Bid # 15-01 to Arkest, LLC in the amount of $151,412 for the expansion of the Central Park restrooms.

7.2. BUDGET AMENDMENT – STREETS – RESOLUTION 2015-77
BUDGET AMENDMENT – STREET DEPARTMENT – RESOLUTION 2015-77 APPROVING AMENDMENTS TO THE BUDGET FOR THE FISCAL YEAR 2014/2015, AUTHORIZING A CHANGE IN THE BUDGETED HEADCOUNT; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves amendments to the budget for the fiscal year 2014/2015 and authorizes a change in the budgeted headcount.

7.3. BUDGET AMENDMENT – STREETS – RESOLUTION 2015-78
BUDGET AMENDMENT – STREET DEPARTMENT – RESOLUTION 2015-78 APPROVING AMENDMENTS TO THE FISCAL YEAR 2014/2015 BUDGET FOR UNBUDGETED TROLLEY PILOT PROGRAM; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the budget amendment transferring $10,000 to the Streets Contractual account from General Fund Contingency for the unbudgeted trolley pilot program.

8. ORDINANCES – SECOND READING
8.1. CODE AMENDMENT – ELECTIONS – ORDINANCE 2015-05
CODE AMENDMENT – ELECTIONS – ORDINANCE 2015-05 AMENDING SECTION 34-3 OF THE CODE OF ORDINANCES TO CLARIFY QUALIFYING FEES; AMENDING SECTION 34-4; AMENDING SECTION 34-8 TO DISTINGUISH BETWEEN CITY AND COUNTY CANVASSING BOARDS FOR CITY ELECTIONS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Amends various Sections in Chapter 34 of the City Code pertaining to City Elections.

9. BOARD APPOINTMENT
9.1. BOARD APPOINTMENT
PLANNING ADVISORY BOARD – 1 appointment.

10. DISCUSSION – DIRECTION – ACTION ITEM
11. CITY MANAGER REPORTS
12. CITY ATTORNEY REPORTS
13. CITY CLERK REPORTS
14. MAYOR/COMMISSIONER COMMENTS
15. ADJOURNMENT

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City of Fernandina Beach March 18, 2014 Commissioner Agenda

City of Fernandina Beach March 18, 2014 Commissioner AgendaHere is the agenda for the Fernandina Beach City Commissioner meeting to be held on March 18, 2014. The meeting will be held at 6:00 PM, at City Hall on Ash Street, on Amelia Island.

Agenda:

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by Pastor Beth Fogle-Miller of the Memorial United Methodist Church.

4. PRESENTATIONS
4.1.AUDITOR’S REPORT
Ryan Tucker of Purvis Gray and Company will present the Annual Audit Report for the Fiscal Year ending September 30, 2013.
4.2. PRESENTATION – WATERFRONT SEAWALL
Consideration of the possibility of building a bulkhead or sea wall across the City riverfront in order to stabilize this part of the City as well as make it more useful. Resident Lynn Williams will offer a brief description of what such a seawall might look like. This item is placed on the agenda at the request of Vice-Mayor Pelican.
4.3. BUDGET SUMMARY
Controller Patti Clifford will answer any questions regarding the budget summary for February 2014.

5. CONSENT AGENDA
5.1. APPROVAL OF MINUTES
Special Meeting- January 28, 2014; Regular Meeting – February 4, 2014; Special Meeting – February 14, 2014; Workshop Meeting – February 18, 2014 (4:30 pm); Workshop Meeting – February 18, 2014 (5:30 pm); Regular Meeting – February 18, 2014; Special Meeting – February 20, 2014.
5.2. GRANT APPLICATION – FLORIDA ARTIFICIAL REEF PROGRAM
RESOLUTION 2014-29 APPROVING SUBMISSION OF A FLORIDA ARTIFICIAL REEF PROGRAM GRANT IN THE AMOUNT OF $60,000 TO THE FLORIDA WILDLIFE CONSERVATION (FWC); AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the submission of a grant application to FWC for the Florida Artificial Reef Program in the amount of $60,000.
5.3. FACILITIES USE AGREEMENT – SCCA BUCCANEER REGION – JAXSOLO
RESOLUTION 2014-30 APPROVING A FACILITIES USE AGREEMENT WITH SCCA BUCCANEER REGION – JAXSOLO TO USE AIRPORT PROPERTY FOR THE SCCA AUTOCROSS SOLO DRIVING EVENT ON MARCH 23, 2014; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a Facilities Use Agreement for the SCCA Autocross Solo Driving Event on March 23, 2014.
5.4. FACILITIES USE AGREEMENT – FERNANDINA BEACH BABE RUTH LEAGUE, INC.
RESOLUTION 2014-31 APPROVING THE FACILITIES USE AGREEMENT FOR YOUTH SPORT LEAGUES BETWEEN THE CITY OF FERNANDINA BEACH AND FERNANDINA BEACH BABE RUTH LEAGUE, INC.; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Facilities Use Agreement for Youth Sport Leagues for Fernandina Beach Babe Ruth League, Inc.
5.5. FERRY ENDORSEMENT – CUMBERLAND ISLAND & FERNANDINA BEACH
RESOLUTION 2014-32 ENDORSING A NEW FERRY SERVICE BETWEEN THE CUMBERLAND ISLAND NATIONAL SEASHORE AND FERNANDINA BEACH, FLORIDA.
Synopsis: Supports and encourages the National Park Service to incorporate the City of Fernandina Beach as an embarkation/debarkation location for regular ferry service to/from Cumberland Island National Seashore in its 2014 Cumberland Island National Seashore Foundation Plan.

6. PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA

7. RESOLUTIONS
7.1. LEASE AGREEMENT – FIXED BASE OPERATOR – 8 FLAGS AVIATION, LLC
RESOLUTION 2014-33 APPROVING LEASE TERMS AND AGREEMENT FORM WITH EIGHT FLAGS AVIATION, LLC FOR A FIXED BASED OPERATOR ON CITY AIRPORT PROPERTY LOCATED ON THE NORTH SIDE OF THE AIRPORT; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the terms and conditions of the Fixed Based Operator Lease Agreement, if and only if the City Manager receives a professional survey satisfactory to the City.
7.2. AWARD OF BID #14-02 – VILANO ELECTRIC, INC. & BUDGET AMENDMENT
RESOLUTION 2014-34 AUTHORIZING THE AWARD OF BID # 14-02 TO VILANO ELECTRIC, INC. IN THE AMOUNT OF $71,000 FOR THE FERNANDINA HARBOR MARINA BREAKWATER DOCK ELECTRICAL IMPROVEMENTS; AUTHORIZING EXECUTION; APPROVING A BUDGET TRANSFER TO CORRECT A MISCODING; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the City Manager to negotiate a contract with Vilano Electrical, Inc. in an amount not to exceed $71,000.00. Also approves the transfer of $163,000 from the Front Street Rehab account, 300-3000-572.6503 to the Marina Improvements account, 300-3000-572.6429.
7.3. AGREEMENT APPROVAL – FLORIDA TECHNOLOGY MANAGED SERVICES (FTMS), INC.
RESOLUTION 2014-35 APPROVING THE AGREEMENT WITH FLORIDA TECHNOLOGY MANAGED SERVICES (FTMS), INC, TO PROVIDE OFF-SITE SERVER RACK SPACE AND INTERNET ACCESS FOR CITY USE AT THE COLOCSX DATACENTER IN JACKSONVILLE, FLORIDA FOR $1,450 PER MONTH; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the agreement with FTMS, Inc. for $1,450 per month (allowing annual increases as outlined in the agreement) to provide managed rack space and internet access as outlined in the agreement.
7.4. GRANT APPLICATION – FLORIDA INLAND NAVIGATION DISTRICT (FIND)
RESOLUTION 2014-36 REQUESTING ASSISTANCE UNDER THE FLORIDA INLAND NAVIGATION DISTRICT (FIND) WATERWAYS ASSISTANCE PROGRAM; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the City Manager to execute the Florida Inland Navigation District grant application.
7.5. AGREEMENT APPROVAL – PER-SE TECHNOLOGIES
RESOLUTION 2014-37 APPROVING A FIVE (5) YEAR EXTENSION TO THE EXISTING AGREEMENT WITH PER-SE TECHNOLOGIES (PST – A MCKESSON COMPANY) FOR MEDICAL CLAIMS BILLING AND RELATED ACCOUNTS RECEIVABLE SERVICES; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves Amendment No. 1 to Practice Management Services Agreement with Per-Se Technologies for medical claims billing and related account receivable services.

8. ORDINANCE – FIRST READING
8.1. UPDATED PAY AND CLASSIFICATION PLAN
ORDINANCE 2014-07 ESTABLISHING AN UPDATED CLASSIFICATION PLAN FOR FISCAL YEAR 2013-2014, PURSUANT TO SECTION 120 OF THE CITY CHARTER AND SECTION 62-247 OF THE CODE OF ORDINANCES OF THE CITY; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Establishes the updated Pay and Classification Plan for FY 2013/2014.

9. ORDINANCE – SECOND READING
9.1. REPEALING ORDINANCE 671 & AMENDING RESOLUTION 2011-45
ORDINANCE 2014-05 REPEALING ORDINANCE 671; INCORPORATING HEREIN AND AMENDING RESOLUTION 2011-45 REGARDING THE AIRPORT ADVISORY COMMISSION (AAC) BY ADDING ONE (1) NON-VOTING MEMBER; REQUESTING PERIODIC INFORMATION FROM THE CITY MANAGER; PROVIDING FOR SEVERABILITY; REPEALING ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Repeals Ordinance 671 and amends Resolution 2011-45 regarding the Airport Advisory Commission (AAC).

10. BOARD APPOINTMENT
10.1. GREENS & OVERSIGHT COMMITTEE -4 APPOINTMENTS

11. CITY MANAGER REPORTS
12. CITY ATTORNEY REPORTS
13. CITY CLERK REPORTS
14. MAYOR/COMMISSIONER COMMENTS
15. ADJOURNMENT

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UPDATED October 15, 2013 Fernandina Commissioner Agenda

October 15, 2013 Fernandina Commissioner AgendaHere is the agenda for the regularly scheduled meeting of the Fernandina Beach City Commissioners on October 15, 2013, at 6:00 PM.

The meeting will be held at City Hall, 204 Ash Street, on Amelia Island.
This post was modified on October 14, 2013.

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by Reverend Stephen L. Mazingo of St. Peter’s Episcopal Church.

4. PROCLAMATIONS/PRESENTATIONS
4.1. PROCLAMATION – DOMESTIC VIOLENCE MONTH
Proclamation that proclaims the month of October 2013, as “Domestic Violence Awareness Month.” Ms. Shandra Riffey, Executive Director of Micah’s Place, will be present to accept the Proclamation.

4.2. PROCLAMATION – FLORIDA CITY GOVERNMENT WEEK
Proclamation declaring the week of October, 20-26, 2013 as “Florida City Government Week.” The Proclamation will be read into the record by the Mayor and sent to the Florida League of Cities.

4.3. PRESENTATION – ROLE OF CITY ADVISORY COMMITTEES
Commissioner Arlene Filkoff and Deputy City Manager Marshall McCrary will provide a report of their analysis of the role of the City’s Advisory Committees.

4.4. PRESENTATION – COMMUNITY REDEVELOPMENT AREA (CRA) REFERENDUM
Mike Zaffaroni, Chair of the CRA Advisory Board, will provide a brief explanation of the CRA Referendum on the ballot for the November 5, 2013 City Election

4.5. PRESENTATION – WATERFRONT PARK IMPROVEMENT PLAN
Randy Rice of Rice Architects will provide a brief presentation regarding Modified Phase 1 of the Waterfront Park Improvement Plan.

4.6. BUDGET SUMMARY
Controller Patti Clifford will answer any questions regarding the budget summary for September 2013.

5. CONSENT AGENDA
5.1. APPROVAL OF MINUTES
Special Meeting – June 24, 2013; Workshop Meeting – July 30, 2013; Regular Meeting – August 20, 2013; Special Meeting – September 3, 2013; Regular Meeting – September 3, 2013; Special Meeting – September 6, 2013; Workshop Meeting – September 17, 2013; Special Meeting – September 17, 2013; Regular Meeting – September 17, 2013; Special Meeting – September 19, 2013; Special Meeting – September 24, 2013; Special Meeting – October 1, 2013; Regular Meeting – October 1, 2013.

5.2. POLLWORKER APPROVAL FOR THE 2013 CITY ELECTIONS
RESOLUTION 2013-140 APPROVING THE POLL WORKERS FOR THE 2013 CITY ELECTIONS; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Inspectors, Poll Workers, and Clerks for the 2013 City Elections.

5.3. BUDGET AMENDMENT – NON-PROFIT GRANT ALLOCATIONS
RESOLUTION 2013-141 APPROVING AMENDMENTS TO THE BUDGET FOR THE FISCAL YEAR 2013-2014; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves an amendment to the FY 2013/2014 budget for the Non-Profit Grant Allocations.

UPDATED: 5.4. 2013 CITY COMMISSION ORGANIZATIONAL MEETING DATE RESOLUTION 2013-142 ESTABLISHING THE DATE FOR THE 2013 ANNUAL ORGANIZATIONAL MEETING OF THE CITY COMMISSION; AND PROVIDING AN EFFECTIVE DATE.
Synopsis: Establishes the date of the 2013 City Commission Organizational Meeting.

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA

7. RESOLUTIONS
7.1. LEASE / PURCHASE / PIGGYBACK AGREEMENT – STREET SWEEPER
RESOLUTION 2013-143 APPROVING THE LEASE/PURCHASE OF A 2013 ELGIN CROSSWIND STREET SWEEPER AND DECLARING UNIT #440 SURPLUS; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the lease/purchase of a 2013 Elgin Sweeper and declares unit #440 surplus.

7.2. CHANGE ORDER APPROVAL – BGCO, INC.
RESOLUTION 2013-144 AUTHORIZING CHANGE ORDER #4 WITH BGCO, INC. TO INCREASE CONTRACT AMOUNT BY $11,683.73 TO COMPLETE THE FEDERAL AVIATION ADMINISTRATION (FAA) AND FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) JOINTLY FUNDED RUNWAY 4-22 THRESHOLD PAVEMENT AND SHOULDER REHABILITATION PROJECT AT THE FERNANDINA BEACH MUNICIPAL AIRPORT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves Change Order #4 with BGCO, Inc. in the amount of $11,683.73.

7.3. BUDGET AMENDMENT – AIRPORT
RESOLUTION 2013-145 APPROVING AN AMENDMENT TO THE BUDGET FOR THE AIRPORT FOR THE FISCAL YEAR 2012-2013 BUDGET; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves an amendment to the FY 2012/2013 budget for outside legal fees.

8. ORDINANCES – FIRST READING

9. BOARD APPOINTMENT
9.1. AIRPORT ADVISORY COMMISSION
1 appointment

10. CITY MANAGER REPORTS
11. CITY ATTORNEY REPORTS
12. CITY CLERK REPORTS
13. MAYOR/COMMISSIONER COMMENTS
14. ADJOURNMENT

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October 1, 2013 City Commissioner Agenda

October 1, 2013 City Commissioner AgendaHere is the agenda for the Fernandina Beach City Commissioners. This regularly scheduled meeting will be October 1, 2013, at 6:00 PM.

The meetings are held in City Hall Commission Chambers located at 204 Ash Street in historic, downtown Fernandina Beach, Florida.

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by Pastor Jimmy Campbell of the Church of God.

4. PROCLAMATIONS / LETTER OF COMMENDATION
4.1. PROCLAMATION – THE LES DEMERLE AMELIA ISLAND JAZZ FESTIVAL
Proclamation proclaiming October 6-13, 2013, as “The Les DeMerle Amelia Island Jazz Festival.” Mr. Les DeMerle, Ms. Bonnie Eisele, and Ms. Suzanne McLeod will be present to accept the Proclamation.

4.2. PROCLAMATION – NATIONAL LONG-TERM RESIDENTS’ RIGHTS MONTH
Proclamation proclaiming October 2013 as “National Long-Term Care Residents’ Rights Month.” Mr. Russell Jahn, Florida’s Long-Term Care Ombudsman, will be present to accept the Proclamation.

4.3. PROCLAMATION – RECOGNITION OF JOE BLANCHARD & JUDITH LANE
Proclamation recognizing Joe Blanchard’s and Judith Lan’s volunteer efforts and expressing appreciation on behalf of the City for all of their work. Ms. Lane will be present to accept the Proclamation and Mike Gagnon will accept the Proclamation on behalf of his father, Joe Blanchard.

4.4. PROCLAMATION – RECOGNITION OF LEN KREGER
Proclamation recognizing Len Kreger’s volunteer efforts and expressing appreciation on behalf of the City for all of his work. Mr. Kreger will be present to accept the Proclamation.

4.5. LETTER OF COMMENDATION – POLICE CAPTAIN JIM NORMAN
The City Manager will present a “Letter of Commendation” to Police Captain Jim Norman for his outstanding efforts in the selection, implementation, etc. of the City’s new phone system. Captain Norman will be present to accept the Letter of Commendation.

5. CONSENT AGENDA
5.1. MUTUAL AID AGREEMENT – CITY OF JACKSONVILLE FIRE DEPARTMENT
RESOLUTION 2013-131 AUTHORIZING AN INTERLOCAL AGREEMENT FOR MUTUAL AID WITH THE CITY OF JACKSONVILLE FIRE RESCUE DEPARTMENT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Interlocal Agreement for Mutual Aid between the City of Fernandina Beach Fire Rescue Department and the City of Jacksonville Fire Rescue Department.

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA

7. RESOLUTIONS
7.1. PIGGYBACK AGREEMENT – INSITUFORM
RESOLUTION 2013-132 APPROVING A PROPOSAL FROM INSITUFORM TECHNOLOGIES, INC. FOR THE REHABILITATION OF STORM AND SANITARY SEWER LINES BY WAY OF A “PIGGYBACK AGREEMENT” TO THE CONTRACT WITH THE CITY OF MELBOURNE, FLORIDA; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the proposal from Insituform Technologies, Inc. to perform storm and sanitary sewer pipe rehab services for an amount not to exceed $67,673.23 as a piggyback agreement with the City of Melbourne, Florida.

7.2. AGREEMENT APPROVAL – JACOBS SCHOLZ & ASSOCIATES, LLC
RESOLUTION 2013-133 APPROVING A LOBBYING SERVICES AGREEMENT BETWEEN THE CITY AND JACOBS SCHOLZ & ASSOCIATES, LLC FOR STATE AND FEDERAL LOBBYING SERVICES FOR FY 2013/2014; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves an Agreement with Jacobs Scholz & Associates, LLC for FY 2013/2014 in an amount not-to-exceed $67,500.

7.3. BUDGET AMENDMENTS – BEACH RENOURISHMENT / GARAGE
RESOLUTION 2013-134 APPROVING AMENDMENTS TO THE BUDGET FOR THE FISCAL YEAR 2012-2013; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves budget amendments for expenses incurred in FY 2012/2013.

7.4. BUDGET AMENDMENTS – BEACH MONITORING / LIBRARY EXPANSION/REMODEL
RESOLUTION 2013-135 APPROVING AMENDMENTS TO THE BUDGET FOR THE FISCAL YEAR 2013-2014; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves budget amendments for unanticipated items in FY 2013/2014.

7.5. AGREEMENT AUTHORIZATION – SYNOVUS BANK / FIRST COAST COMMUNITY BANK
RESOLUTION 2013-136 AUTHORIZING THE CITY MANAGER, CONTROLLER AND ACCOUNTING SUPERVISOR TO SIGN AND EXECUTE SYNOVUS/FIRST COAST COMMUNITY BANK DOCUMENTS ON BEHALF OF THE CITY OF FERNANDINA BEACH; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the City Manager to execute the Treasury Management Services Agreement with First Coast Community Bank.

7.6. APPROVAL OF OUTSIDE LEGAL COUNSEL
RESOLUTION 2013-137 AUTHORIZING THE CITY ATTORNEY TO ENGAGE QUALIFIED OUTSIDE LEGAL COUNSEL IN AN AMOUNT NOT TO EXCEED $20,000 IN FISCAL YEAR 2013-2014 FOR LABOR ISSUES, CONFLICTS, CODE BOARD AND GENERAL ADVICE ON COMPLEX LEGAL MATTERS; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the City Attorney to engage outside legal counsel in an amount not to exceed $20,000.00 in FY 13/14.

7.7. LABOR AGREEMENT – COASTAL FLORIDA POLICE BENEVOLENT ASSOCIATION
RESOLUTION 2013-138 AUTHORIZING EXECUTION OF THE LABOR AGREEMENT BETWEEN THE CITY OF FERNANDINA BEACH AND THE COASTAL FLORIDA POLICE BENEVOLENT ASSOCIATION (CFPBA); AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the 3-year labor agreement with the Coastal Florida Police Benevolent Association.

7.8. EXTENSION OF WATER/SEWER SERVICES & VOLUNTARY ANNEXATION AGREEMENT – PARCELS BETWEEN SEMINOLE AVENUE AND S. 14TH STREET
RESOLUTION 2013-139 APPROVING THE EXTENSION OF WATER AND SANITARY SEWER SERVICES OUTSIDE THE CORPORATE LIMITS; ACCEPTING THE VOLUNTARY ANNEXATION AGREEMENT FOR THREE (3) PARCELS TOTALING 36.74 ACRES LOCATED BETWEEN SEMINOLE AVENUE AND S. 14TH STREET; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the extension of water and sewer services and execution of the voluntary annexation agreement for 3 parcels between Seminole Avenue and S. 14th Street.

8. ORDINANCES – FIRST READING
8.1. FUTURE LAND USE MAP AMENDMENT – 629 S. 8TH STREET
ORDINANCE 2013-27 CHANGING THE CITY’S FUTURE LAND USE MAP TO ASSIGN A CITY FUTURE LAND USE MAP CATEGORY OF GENERAL COMMERCIAL (GC), FOR ONE (1) PARCEL TOTALING 1.6 ACRES OF LAND LOCATED AT 629 S. 8TH STREET; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Assigns a Future Land Use Map Designation of General Commercial (GC) to 1.6 acres located at 629 S. 8th St.

8.2. Quasi-Judicial ZONING CHANGE – 629 S. 8TH STREET
ORDINANCE 2013-28 CHANGING THE CITY’S ZONING MAP TO ASSIGN A ZONING CATEGORY OF GENERAL COMMERCIAL (C-2), FOR ONE (1) PARCEL TOTALING 1.6 ACRES OF LAND LOCATED AT 629 S. 8TH STREET; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Changes the Zoning Map to General Commercial (C-2) for 1.6 Acres located at 629 S. 8th Street.

8.3. Quasi-Judicial ZONING CHANGE – 416 FIR STREET
ORDINANCE 2013-29 CHANGING THE CITY’S ZONING MAP TO ASSIGN A ZONING CATEGORY OF MEDIUM DENSITY RESIDENTIAL (R-2), FOR ONE (1) PARCEL TOTALING 5,000 SQUARE FEET OF LAND LOCATED AT 416 FIR STREET; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Changes the Zoning Map to Medium Density Residential (R-2) for 5,000 square feet of land located at 416 Fir Street.

8.4. VOLUNTARY ANNEXATION – 2851 BAILEY ROAD
ORDINANCE 2013-30 ANNEXING TWO (2) PARCELS TOTALING 22.10 ACRES OF LAND LOCATED AT 2851 BAILEY ROAD, AND; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Annexes 22.10 acres located at 2851 Bailey Road.

8.5. FUTURE LAND USE MAP AMENDMENT – 2851 BAILEY ROAD
ORDINANCE 2013-31 CHANGING THE NASSAU COUNTY FUTURE LAND USE MAP TO ASSIGN A CITY FUTURE LAND USE MAP CATEGORY OF MEDIUM DENSITY RESIDENTIAL (MDR), FOR TWO (2) PARCELS TOTALING 22.10 ACRES OF LAND LOCATED AT 2851 BAILEY ROAD; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Assigns a Future Land Use Map Designation of Medium Density Residential (MDR) to 22.10 Acres located at 2851 Bailey Road.

8.6. Quasi-Judicial ZONING CHANGE – 2851 BAILEY ROAD
ORDINANCE 2013-32 CHANGING THE NASSAU COUNTY ZONING MAP TO ASSIGN A CITY ZONING CATEGORY OF LOW-MEDIUM DENSITY RESIDENTIAL (RLM), FOR TWO (2) PARCELS TOTALING 22.10 ACRES OF LAND LOCATED AT 2851 BAILEY ROAD; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Assigns a Zoning Category of RLM (Low-Medium Density Residential) to 22.10 Acres located at 2851 Bailey Road.

9. ORDINANCES – SECOND READING
9.1. PERSONNEL POLICY MANUAL UPDATE
ORDINANCE 2013-08 RESTATING AND AMENDING THE CITY’S PERSONNEL POLICY MANUAL; PROVIDING FOR SEVERABILITY; REPEALING ALL ORDINANCES, RESOLUTIONS AND POLICIES IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Amends and restates the Personnel Policy Manual to provide the organization with a more comprehensive and up-to-date policy.

9.2. FEE SCHEDULE
ORDINANCE 2013-23 ESTABLISHING AND AMENDING FEES FOR THE CITY CLERK’S OFFICE, CITY GOLF COURSE, CITY MARINA, CITY AIRPORT, COMMUNITY DEVELOPMENT, PARKS AND RECREATION, CEMETERY, FIRE DEPARTMENT, SANITATION, WATER AND WASTEWATER DEPARTMENTS, POLICE DEPARTMENT AND IMPACT FEES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the amended Master Fee Schedule consisting of the City Clerk’s Office, Fernandina Beach Golf Club, City Marina, City Airport, Community Development, Parks and Recreation, Cemetery, Fire Department, Sanitation, Water and Wastewater Departments, Police and Impact Fees, for Fiscal Year 2013-2014.

10. BOARD APPOINTMENTS
10.1. AIRPORT ADVISORY COMMISSION
1 appointment

10.2. PLANNING ADVISORY BOARD
2 appointments.

10.3. ARTS AND CULTURE NASSAU
1 appointment.

11. CITY MANAGER REPORTS
12. CITY ATTORNEY REPORTS
13. CITY CLERK REPORTS
14. MAYOR/COMMISSIONER COMMENTS
15. ADJOURNMENT

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July 16, 2013 City Commissioner Agenda

July 16, 2013 City Commissioner AgendaHere is your agenda for the July 16, 2013, meeting of the Fernandina Beach City Commissioners. The meeting will be held at 6:00 PM, at City Hall (204 Ash Street), Amelia Island, Florida.

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by Pastor Noel Roberts of North 14th Baptist Church.

4. PRESENTATION
4.1. BUDGET SUMMARY
Controller Patti Clifford will answer any questions regarding the budget summary for June 2013.

5. CONSENT AGENDA
5.1. BUDGET AMENDMENT LEGAL DEPARTMENT
RESOLUTION 2013-93 APPROVING AN AMENDMENT TO THE BUDGET FOR THE LEGAL DEPARTMENT FOR THE FISCAL YEAR 2012-2013 BUDGET; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the budget transfer of $7,500 from the General Fund Contingency account to the Outside Legal Counsel account.

5.2. FACILITIES USE AGREEMENT ELM STREET LITTLE LEAGUE
RESOLUTION 2013-94 APPROVING THE FACILITIES USE AGREEMENT FOR YOUTH SPORTS LEAGUES BETWEEN THE CITY OF FERNANDINA BEACH AND ELM STREET LITTLE LEAGUE; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Facilities Use Agreement for youth sports leagues for Elm Street Little League from April 1, 2013 through July 31, 2013.

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA

7. RESOLUTIONS
7.1. INTERLOCAL AGREEMENT NASSAU COUNTY LIBRARY
RESOLUTION 2013-95 APPROVING THE LIBRARY SERVICES INTERLOCAL AGREEMENT WITH NASSAU COUNTY FOR FY 2012/2013; AUTHORIZING PAYMENT TO NASSAU COUNTY FOR LIBRARY SERVICES FOR FY 2012/2013; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Library Services Interlocal Agreement with Nassau County for FY 2012/2013 and payment to Nassau County for library services for FY 2012/2013.

7.2. SOLE SOURCE PURCHASE APPROVAL – JOHNSTONE SUPPLY
RESOLUTION 2013-96 APPROVING PURCHASES THAT WILL EXCEED $20,000 FOR FISCAL YEAR 2012/2013 FOR JOHNSTONE SUPPLY; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves Johnstone Supply as a sole source vendor for the purchase of parts in excess of $20,000 for FY 2012/2013.

7.3. AUTHORIZATION TO DEFEND THE PALMS AT AMELIA CONDOMINIUM ASSOCIATION, INC.
RESOLUTION 2013-97 AUTHORIZING THE CITY ATTORNEY TO DEFEND THE CITY IN CERTAIN LITIGATION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the City Attorney to defend the City in The Palms at Amelia Condominium Association v. City of Fernandina Beach.

8. ORDINANCES – FIRST READING
8.1. CODE AMENDMENT GENERAL EMPLOYEES PENSION PLAN AMENDMENT
ORDINANCE 2013-18 AMENDING CHAPTER 62, PERSONNEL, ARTICLE III, GENERAL EMPLOYEES’ PENSION PLAN, OF THE CODE OF ORDINANCES OF THE CITY OF FERNANDINA BEACH; AMENDING SECTION 62-71, DEFINITIONS; AMENDING SECTION 62-74, FINANCES AND FUND MANAGEMENT; AMENDING SECTION 62-84, MAXIMUM PENSION; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE.
Synopsis: Approves amendments to various sections in Chapter 62 of the Code of Ordinances pertaining to the General Employees Pension Plan.

8.2. CODE AMENDMENT POLICE OFFICERS’ AND FIREFIGHTERS’ PENSION PLAN
ORDINANCE 2013-19 AMENDING CHAPTER 62, PERSONNEL, ARTICLE IV, FIREFIGHTERS’ AND POLICE OFFICERS’ PENSION PLAN, OF THE CODE OF ORDINANCES OF THE CITY OF FERNANDINA BEACH; AMENDING SECTION 62-111, DEFINITIONS; AMENDING SECTION 62-114, FINANCES AND FUND MANAGEMENT; AMENDING SECTION 62-125, MAXIMUM PENSION; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE.
Synopsis: Approves amendments to various sections in Chapter 62 of the Code of Ordinances pertaining to the Police Officers’ and Firefighters’ Pension Plan.

8.3. CHARTER AMENDMENT
ORDINANCE 2013-20 SUBMITTING TO THE CITY ELECTORS A PROPOSED AMENDMENT TO THE CHARTER WHICH REPEALS SECTION 107A REGARDING LIMITATIONS ON COMMUNITY REDEVELOPMENT AREAS; PROVIDING FOR A REFERENDUM ELECTION; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the proposed amendment to the City Charter pertaining to the Community Redevelopment Area (CRA).

8.4. REPEALING SECTIONS OF ORDINANCES IMPACT FEES
ORDINANCE 2013-21 REPEALING SECTION 1 OF ORDINANCE 2008-22 REGARDING FLOW DATA AND ERU; REPEALING SECTION 2 OF ORDINANCE 2009-20 REGARDING FLOW DATA AND ERU; REPEALING SECTION 5 OF ORDINANCE 2009-20 REGARDING WATER CAPACITY FEE; PROVIDING THAT ALL OTHER PROVISIONS OF ORDINANCES 2008-22 AND 2009-20 SHALL REMAIN IN FULL FORCE AND EFFECT; PROVIDING FOR PARTIAL REFUNDS AS MAY BE REQUIRED BY LAW; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the repealing of various sections of Ordinances 2008-22 and 2009-20.

9. ORDINANCES – SECOND READING
9.1. CHARTER AMENDMENTS
ORDINANCE 2013-03 SUBMITTING TO THE CITY ELECTORS PROPOSED AMENDMENTS TO THE CHARTER WHICH AMEND SECTION 9 BY INCREASING THE TERMS OF COMMISSIONERS FROM THREE TO FOUR YEARS; PROVIDING FOR CITY ELECTIONS TO BE HELD EVERY TWO YEARS IN CONJUNCTION WITH FEDERAL, STATE AND COUNTY ELECTIONS; PROVIDING FOR A REFERENDUM ELECTION; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Referendum ballot language for proposed changes to Section 9 of the City Charter.

9.2. FRANCHISE AGREEMENT AMENDMENTS FLORIDA PUBLIC UTILITIES
ORDINANCE 2013-13 GRANTING AND RESTATING A FRANCHISE TO THE FLORIDA PUBLIC UTILITIES COMPANY, ITS SUCCESSORS AND ASSIGNS, IN AND FOR THE CITY OF FERNANDINA BEACH, FLORIDA FOR THE OPERATION AND DISTRIBUTION AND/OR SALE OF ELECTRIC ENERGY AND FIXING THE TERM, CONDITIONS, AND LIMITATIONS RELATIVE TO THE OPERATION AND MAINTENANCE OF ELECTRIC UTILITIES; AND AMENDING ORDINANCE 96-4 AS AMENDED BY ORDINANCE 96-9 AND AS AMENDED BY ORDINANCE 2003-05 SPECIFICALLY BY AMENDING SECTION 1 OF ORDINANCE 2003-05 TO RESTART A 30-YEAR TERM OF THE FRANCHISE IN 2013 WHICH WILL EXPIRE IN 2043; REPEALING SECTION 11 REGARDING PERFORMANCE INCENTIVE; REPEALING SECTION 15 REGARDING PROVIDING CONSULTANT REPORT TO CITY ON WHOLESALE SUPPLIER CONTRACT; REPEALING SECTION 18 REGARDING ELECTRIC GENERATION CONSTRUCTION; REPEALING SECTION 21 REGARDING RIGHT OF FIRST REFUSAL; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves various changes to the Electric Franchise Agreement with Florida Public Utilities.

9.3. FRANCHISE AGREEMENT EXTENSION – FLORIDA PUBLIC UTILITIES
ORDINANCE 2013-14 AMENDING ORDINANCE 2011-26 TO INCREASE THE TERM OF THE NATURAL GAS FRANCHISE BY 1 YEAR TO EXPIRE IN 2043; PROVIDING THAT ALL OTHER PROVISIONS OF ORDINANCE 2011-26 REMAIN IN FULL FORCE AND EFFECT; PROVIDING FOR EXECUTION BY FLORIDA PUBLIC UTILITIES COMPANY (FPUC); PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the extension of the Natural Gas Franchise Agreement with Florida Public Utilities.

9.4. CODE AMENDMENT ELECTRICAL CODE
ORDINANCE 2013-15 AMENDING THE CODE OF ORDINANCES SECTION 22-30 REGARDING LOCAL AMENDMENTS TO THE NATIONAL ELECTRICAL CODE; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves amendments to Section 22-30 in the Code of Ordinances.

10. BOARD APPOINTMENT
10.1. BOARD OF TRUSTEES OF THE GENERAL EMPLOYEES PENSION BOARD
1 appointment.

11. DISCUSSION – DIRECTION – ACTION ITEMS
11.1. DISCUSSION REGARDING RESOLUTION 2006-102
This item is placed on the agenda at the request of Mayor Pelican.

12. CITY MANAGER REPORTS
13. CITY ATTORNEY REPORTS
14. CITY CLERK REPORTS
15. MAYOR/COMMISSIONER COMMENTS
16. ADJOURNMENT

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April 16, 2013 City Commissioner Agenda

April 16, 2013 City Commissioner AgendaThe next meeting of the Fernandina Beach City Commissioners will be held on April 16, 2013, at 6:00 PM, in City Hall on Ash Street in our historic district.

Here is the agenda:

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by Reverend Charles Mitchell of Miracle Faith Church of God.

4. PROCLAMATIONS /RESOLUTIONS /PRESENTATIONS
4.1. PROCLAMATION MARINE TRAWLER OWNERS ASSOCIATION WEEK
Proclamation proclaiming the week of April 16-19, 2013 as “Marine Trawler Owners Association Week.” Joe Springer, Marina Manager, along with representatives from the Marine Trawler Owners Association will be present to accept the proclamation.

4.2. PROCLAMATION 50TH ANNUAL ISLE OF EIGHT FLAGS SHRIMP FESTIVAL
Proclamation proclaiming May 3, 4 & 5, 2013 as “The 50th Annual Isle of Eight Flags Shrimp Festival, The Year of the Golden Shrimp.” Mark Deaton, Chairperson of the Isle of Eight Flags Shrimp Festival Committee, will be present to accept the proclamation.

4.3. PROCLAMATION SAFE DIGGING MONTH
Proclamation proclaiming the month of April 2013, as “Safe Digging Month”. Fire Chief Jason Higginbotham will be present to accept the Proclamation.

4.4. RECOGNITION OF SERVICE CHARLES ALBERT
RESOLUTION 2013-51 EXPRESSING ITS APPRECIATION FOR OUTSTANDING SERVICES RENDERED BY MR. CHARLES ALBERT AS A MEMBER OF THE BOARD OF ADJUSTMENT FOR THE CITY OF FERNANDINA BEACH, FLORIDA.
Synopsis: Expresses the City Commission’s appreciation to Mr. Charles Albert for fifteen (15) years of outstanding service as a member of the Board of Adjustment.

4.5. RECOGNITION OF SERVICE ERIC BARTELT
RESOLUTION 2013-52 EXPRESSING ITS APPRECIATION FOR OUTSTANDING SERVICES RENDERED BY MR. ERIC BARTELT AS A MEMBER OF THE PLANNING ADVISORY BOARD AND THE LOCAL PLANNING AGENCY FOR THE CITY OF FERNANDINA BEACH, FLORIDA.
Synopsis: Expresses the City Commission’s appreciation to Mr. Eric Bartelt for seven (7) years of outstanding service as a member of the Planning Advisory Board.

4.6. RECOGNITION OF SERVICE NEIL BLALOCK
RESOLUTION 2013-53 EXPRESSING ITS APPRECIATION FOR OUTSTANDING SERVICES RENDERED BY MR. NEIL BLALOCK AS A MEMBER OF THE BOARD OF ADJUSTMENT FOR THE CITY OF FERNANDINA BEACH, FLORIDA.
Synopsis: Expresses the City Commission’s appreciation to Mr. Neil Blalock for five (5) years of outstanding service as a member of the Board of Adjustment.

4.7. RECOGNITION OF SERVICE PAT K. GASS
RESOLUTION 2013-54 EXPRESSING ITS APPRECIATION FOR OUTSTANDING SERVICES RENDERED BY MRS. PAT K. GASS AS A MEMBER OF THE BOARD OF ADJUSTMENT FOR THE CITY OF FERNANDINA BEACH, FLORIDA.
Synopsis: Expresses the City Commission’s appreciation to Mrs. Pat K. Gass for nineteen (19) years of outstanding service as a member of the Board of Adjustment.

4.8. PRESENTATION – HISTORIC DISTRICT DESIGN GUIDELINES UPDATE
Adrienne Burke, Senior Planner, will be present to give a brief presentation and answer questions regarding the Historic District design guidelines.

4.9. BUDGET SUMMARY
Controller Patti Clifford will answer any questions regarding the budget summary for March 2013.

5. CONSENT AGENDA
5.1. MUNICIPAL BOND TAX EXEMPTION STATUS
RESOLUTION 2013-55 URGING THE ADMINISTRATION AND CONGRESS OF THE UNITED STATES TO PRESERVE THE CURRENT TAX-EXEMPT STATUS OF MUNICIPAL BONDS, AND REJECT ANY PROPOSAL THAT WOULD REDUCE OR ELIMINATE THE FEDERAL TAX EXEMPTION ON INTEREST EARNED FROM TAX-EXEMPT MUNICIPAL BONDS.
Synopsis: Urges the Administration and Congress of the United States to preserve the current tax-exempt status of municipal bonds.

5.2. SUPPORT REGIONAL COOPERATION
RESOLUTION 2013-56 RELATING TO THE NORTHEAST FLORIDA REGIONAL COUNCIL AND THE 2013 UPDATE TO ITS STRATEGIC REGIONAL POLICY PLAN; PLEDGING SUPPORT FOR REGIONAL COOPERATION AND THE COMMON POLICY FRAMEWORK PROVIDED BY THE UPDATED STRATEGIC REGIONAL POLICY PLAN; PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Declares support for regional cooperation and a common policy framework as contained in the NEFRC’s draft update to its Strategic Regional Policy Plan while maintaining its rights under Sections 120.54 and 120.56, Florida Statutes.

5.3. MEMORANDUM OF UNDERSTANDING – FLORIDA PADDLING TRAILS ASSOCIATION
RESOLUTION 2013-57 APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE FLORIDA PADDLING TRAILS ASSOCIATION; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Memorandum of Understanding with the Florida Paddling Trails Association to be designated a Florida Paddling Trails Blueway Community.

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA

7. RESOLUTIONS
7.1. BID AWARD MARTEX SERVICES
RESOLUTION 2013-58 AWARDING THE BID TO MARTEX SERVICES FOR LANDSCAPING, SIGNAGE, AND FENCING AT THE FERNANDINA BEACH GOLF CLUB AS PART OF THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) AIRPORT SELECTIVE TREE TRIMMING/REMOVAL/MITIGATION GRANT; AUTHORIZING CONTRACT AGREEMENT FOR SAID PROJECT WORK; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Awards the bid for landscaping, signage, and fencing as part of the Selective Tree Trimming/Removal/Mitigation grant project to Martex Services and approves the contract agreement in the amount of $35,855.54.

7.2. BUDGET AMENDMENTS AIRPORT & POLICE
RESOLUTION 2013-59 APPROVING AMENDMENTS TO THE BUDGET FOR THE AIRPORT AND POLICE DEPARTMENT FOR THE FISCAL YEAR 2012-2013 BUDGET; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a transfer of $7,501 for the Airport and a transfer of $14,200 for the Police Department.

8. ORDINANCES – FIRST READING
8.1. CODE AMENDMENT GENERAL EMPLOYEES’ PENSION PLAN
ORDINANCE 2013-07 AMENDING CHAPTER 62, PERSONNEL, ARTICLE III, GENERAL EMPLOYEES’ PENSION PLAN, OF THE CODE OF ORDINANCES OF THE CITY OF FERNANDINA BEACH; AMENDING SECTION 62-71, DEFINITIONS; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE.
Synopsis: Approves amending a portion of the City Code pertaining to the General Employees’ Pension Plan.

9. BOARD APPOINTMENTS
9.1. HISTORIC DISTRICT COUNCIL
1 appointment

9.2. ARTS AND CULTURE
1 appointment

10. DISCUSSION – DIRECTION – ACTION ITEMS
10.1. GOLF COURSE CONDITIONS MONITORING AND SUNSHINE LAW
This item is placed on the agenda at the request of the City Attorney.
10.2. POCKET PARK LEASES
10.3. APPOINTING PROCESS OF THE CITY CLERK

11. CITY MANAGER REPORTS
12. CITY ATTORNEY REPORTS
13. CITY CLERK REPORTS
14. MAYOR/COMMISSIONER COMMENTS
15. ADJOURNMENT

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March 5, 2013 Fernandina Commissioner Meeting

March 5, 2013 Fernandina Commissioner MeetingHere is the agenda for the March 3, 2013. The Fernandina Beach City Commissioners are meeting on March 5, 2013 at 6:00 PM. City Hall is located at 204 Ash Street in Fernandina Beach, Florida.

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by Pastor Janice Colson of the First Assembly of God.

4. PROCLAMATION/ PRESENTATIONS
4.1. PROCLAMATION FLORIDA SURVEYORS & MAPPERS WEEK
Proclamation proclaiming March 17-23, 2013, as Florida Surveyors and Mappers Week. Mr. Michael Manzie, President of the Florida Surveying and Mapping Society, Crown Chapter, will be present to accept the Proclamation.
4.2. PRESENTATION IRISHWATERDOGS WARRIORS
Dave McDaid of Irishwaterdogs Warriors will give a presentation regarding their program that helps injured Veterans.
4.3. PRESENTATION 8 FLAGS PLAYSCAPES, INC.
8 Flags Playscapes, Inc. will give a presentation introducing their new campaign pertaining to a community accessible playground and providing an update on the status of their progress.

5. CONSENT AGENDA
5.1. PROCLAMATION CALIFORNIA PIZZA KITCHEN
Proclamation proclaiming March 19-20, 2013, as ?California Pizza Kitchen Days?. The Mayor will present the Proclamation to Mr. G. J. Hart, President, Chief Executive Officer, and Executive Chairman of California Pizza Kitchen on March 21, 2013.
5.2. FACILITIES USE AGREEMENT CENTIGRADE, INC.
RESOLUTION 2013-24 APPROVING THE FACILITIES USE AGREEMENT FOR CENTIGRADE, INC. TO USE AIRPORT PROPERTY FOR TEST DRIVING IN CONJUNCTION WITH THE ANNUAL AMELIA ISLAND CONCOURS D?ELEGANCE EVENT; PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the Facilities Use Agreement for Centigrade, Inc. to use the Fernandina Beach Airport on March 8-9, 2013.
5.3. SOLE SOURCE PURCHASE APPROVAL TEN-8 FIRE EQUIPMENT, INC.
RESOLUTION 2013-25 APPROVING PURCHASES THAT WILL EXCEED $20,000 FOR FISCAL YEAR 2012/2103 FOR TEN-8 FIRE EQUIPMENT, INC.; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves Ten-8 Fire Equipment, Inc. as a sole source vendor for the purchase of parts in excess of $20,000 for FY 2012/2013.

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA

7. RESOLUTIONS
7.1. ADVANCED DISPOSAL SERVICES SHRIMP FESTIVAL
RESOLUTION 2013-26 APPROVING THE PROPOSAL FROM ADVANCED DISPOSAL SERVICES TO PROVIDE SOLID WASTE REMOVAL AND CLEAN-UP SERVICES FOR THE 2013 SHRIMP FESTIVAL; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the proposal from Advanced Disposal Services to provide solid waste removal and clean-up services for the 2013 Shrimp Festival in the amount of $33,803.00.
7.2. BUDGET AMENDMENT F2 LOAN PREPAYMENT
RESOLUTION 2013-27 APPROVING A BUDGET AMENDMENT TO TRANSFER $1,011,350 FROM VARIOUS CAPITAL IMPROVEMENT ACCOUNTS TO THE PRINCIPAL ACCOUNT FOR THE PREPAYMENT OF PRINCIPAL OF THE CAPITAL IMPROVEMENT REVENUE NOTE SERIES 2011; AMENDING THE FIVE YEAR CAPITAL IMPROVEMENT PLAN TO ELIMINATE SPECIFIC PROJECTS AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the budget amendment transferring $1,011,350 to the Capital Improvement Principal account from other various accounts.

8. RESOLUTION PUBLIC HEARING
8.1. RESET THE COMMUNITY REDEVELOPMENT AREA (CRA)
RESOLUTION 2013-19 AMENDING RESOLUTION 2005-91 TO RESET THE COMMUNITY REDEVELOPMENT AREA (CRA) BASE YEAR FROM 2005 TO 2013 AND EXTENDING THE TERM OF THE CRA 40 YEARS TO SUNSET IN THE YEAR 2053; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Resets the CRA base year from 2005 to 2013 and extends the term of the CRA to sunset in 2053.

9. BOARD APPOINTMENT
9.1. PLANNING ADVISORY BOARD
1 appointment.

10. DISCUSSION-DIRECTION-ACTION ITEM
10.1. SALE OF CITY OWNED REAL ESTATE
City Manager Joe Gerrity is requesting permission to have the parcel at the corner of Bill Melton Road and South Fletcher Avenue surveyed, appraised, and marketed for sale.

11. CITY MANAGER REPORTS
12. CITY ATTORNEY REPORTS
13. CITY CLERK REPORTS
14. MAYOR/COMMISSIONER COMMENTS
15. ADJOURNMENT

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Tuesday is City Commissioner Night

Tuesday is City Commissioner NightTuesday, February 19th, is City Commissioner Night in Fernandina Beach, Florida. Our elected officials and interested residents will gather at 6:00 PM, in City Hall, on Ash Street, to conduct official business.

Here is that agenda:

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by Bruce Malcolm, American Legion Chaplin, Post 54.

4. PRESENTATION
4.1. BUDGET SUMMARY
Controller Patti Clifford will answer any questions regarding the budget summary for January, 2013.

5. CONSENT AGENDA
5.1. APPROVAL OF MINUTES
Reorganizational Meeting December 18, 2012; Regular Meeting December 18, 2012; Regular Meeting January 2, 2013; Work Session January 8, 2013; Regular Meeting January 15, 2013; Regular Meeting February 5, 2013.

5.2. AUTHORIZATION FOR MAYOR TO EXECUTE DOCUMENTS FIRST COAST MOVING AND STORAGE CO. RESOLUTION 2013-20 AUTHORIZING THE MAYOR TO EXECUTE A SPECIAL WARRANTY DEED AND CLOSING DOCUMENTS FOR THE SALE OF THE PROPERTY LOCATED AT THE AIRPORT TO FIRST COAST MOVING AND STORAGE CO.; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the Mayor to execute the Special Warranty Deed, Owner-Seller Affidavit, and other closing documents relating to the sale of Airport property to First Coast Moving and Storage Co.

5.3. MOSQUITO SPRAYING AUTHORIZATION WARRANTY DEED AND CLOSING DOCUMENTS FOR THE SALE OF THE PROPERTY LOCATED AT THE AIRPORT TO FIRST COAST MOVING AND STORAGE CO.; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the Mayor to execute the Special Warranty Deed, Owner-Seller Affidavit, and other closing documents relating to the sale of Airport property to First Coast Moving and Storage Co.

5.3. MOSQUITO SPRAYING AUTHORIZATION RESOLUTION 2013-21 AUTHORIZING THE OPERATIONS OF CITY OF JACKSONVILLE AERIAL MOSQUITO SPRAYING WITHIN CITY LIMITS; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the City of Jacksonville, Florida Neighborhoods Department, Mosquito Control Division to fly aircraft within official City boundaries and over mosquito breeding locations in the City of Fernandina Beach when engaged in mosquito control spraying operations May 1, 2013 through April 30, 2014.

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA

7. RESOLUTIONS
7.1. BUDGET AMENDMENT LEGAL DEPARTMENT RESOLUTION 2013-22 APPROVING A BUDGET TRANSFER FROM THE FIRE DEPARTMENT EQUIPMENT ACCOUNT TO THE LEGAL/CONTRACTUAL ACCOUNT FOR UNANTICIPATED LEGAL COSTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the budget transfer from the Fire Department to the Legal Department.

7.2. REPAYMENT OF FORWARD FERNANDINA REVENUE NOTE RESOLUTION 2013-23 APPROVING REPAYMENT OF THE REMAINING PORTION OF THE CITY OF FERNANDINA BEACH, FLORIDA CAPITAL IMPROVEMENT REVENUE NOTE, SERIES 2011 (FORWARD FERNANDINA REVENUE NOTE); AUTHORIZING THE CITY MANAGER TO EXECUTE DOCUMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the City Manager to repay $1,476,023.86 of the Forward Fernandina Revenue Note and further authorizes the City Manager to execute any and all documentation required to finalize the repayment of this portion of the note.

8. ORDINANCES – FIRST READING
8.1. MASTER FEE SCHEDULE AMENDMENT GOLF COURSE ORDINANCE 2013-01 AMENDING THE MASTER FEE SCHEDULE AS RELATED TO THE CITY?S GOLF COURSE FOR THE REMAINDER OF FISCAL YEAR 2012/2013; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Amends the Master Fee Schedule as related to the Golf Course.

9. BOARD APPOINTMENTS
9.1. BOARD OF ADJUSTMENT
4 appointments.

9.2. ARTS AND CULTURE NASSAU BOARD APPOINTMENTS
9.1. BOARD OF ADJUSTMENT
4 appointments.

9.2. ARTS AND CULTURE NASSAU
3 appointments.

10. DISCUSSION – DIRECTION – ACTION ITEMS
10.1. CITY CHARTER REVISIONS
City Commission is to discuss Commission elections and terms. This item is placed on the agenda at the request of Commissioner Gass.

11. CITY MANAGER REPORTS
12. CITY ATTORNEY REPORTS
13. CITY CLERK REPORTS
14. MAYOR/COMMISSIONER COMMENTS
15. ADJOURNMENT

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Fernandina Commissioner and Library Meeting for February 5, 2013

Fernandina Commissioner and Library Meeting for February 5, 2013There is a Fernandina Beach City Commissioner Meeting scheduled for Tuesday, February 5, 2013 at City Hall on Ash Street in the historic district of Amelia Island. A crowd is expected to show up and speak up about their feelings to continue with the plans for the 1.6 million dollar library rennovations.

Here is the full agenda:

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE/INVOCATION by Reverend Brett Opalinski of Memorial United Methodist Church.

4. PROCLAMATION
4.1. PROCLAMATION – WORLD SPAY DAY
Proclamation proclaiming February 26, 2013, as “World Spay Day.” Ms. Brandy Carvalho, Nassau Humane Society Executive Director, will be present to accept the Proclamation.

5. CONSENT AGENDA
5.1. CONSERVATION EASEMENT AMENDMENT – AIRPORT
RESOLUTION 2013-14 ACCEPTING AN AMENDMENT TO CONSERVATION EASEMENTS AFFECTING CERTAIN AIRPORT PROPERTY FROM ST. JOHNS RIVER WATER MANAGEMENT DISTRICT; PROVIDING FOR EXECUTION; PROVIDING FOR RECORDING; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Accepts the amendment to the existing Conservation Easement on Airport property.

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA

7. PRESENTATION
7.1. PRESENTATION – VRL ARCHITECTS, INC.
Steve Lazar of VRL Architects, Inc. will give a presentation regarding the conceptual plans for the Fernandina Beach Library.

8. RESOLUTIONS
8.1. CONCEPTUAL PLANS APPROVAL – FERNANDINA BEACH LIBRARY
RESOLUTION 2013-15 APPROVING THE CONCEPTUAL PLANS FOR RENOVATION AND EXPANSION OF THE FERNANDINA BEACH BRANCH OF THE NASSAU COUNTY LIBRARY SYSTEM; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Conceptually approves the plans drafted by VRL Architects, Inc. for the renovation and expansion of the Fernandina Beach Library.

8.2. INTERLOCAL AGREEMENT – FERNANDINA BEACH LIBRARY
RESOLUTION 2013-16 APPROVING A TRI-PARTY INTERLOCAL AGREEMENT WITH BOARD OF COUNTY COMMISSIONERS AND FRIENDS OF THE LIBRARY FOR EXPANSION AND RENOVATION OF THE LIBRARY BUILDING IN DOWNTOWN FERNANDINA BEACH; AUTHORIZING THE CITY TO EXPEND UP TO $600,000 OF THE ESTIMATED TOTAL PROJECT COST OF $1.6 MILLION FOR THE EXPANSION AND RENOVATION OF THE LIBRARY BUILDING; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Interlocal Agreement with the Board of County Commissioners of Nassau County and Friends of Nassau County Library, Inc. with a total City financial contribution of $600,000 in FY 2012-13.

8.3. DESIGNATING AND RANKING FIRMS FOR RFP #12-108
RESOLUTION 2013-17 ACCEPTING THE RECOMMENDATION AND RANKING FROM THE ACTUARIAL CONSULTING SERVICES EVALUATION COMMITTEE FOR RFP #12-108; AUTHORIZING NEGOTIATION AND EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Accepts the ranking and recommendation of the Actuarial Consulting Services Evaluation Committee as follows: (1) Gabriel Roeder Smith & Company, (2) Cavanaugh MacDonald Consulting, Inc., (3) Bolton Partners and (4) Nyhart Actuary & Employee Benefits.

8.4. DEVELOPMENT AGREEMENT – AMELIA OAKS
RESOLUTION 2013-18 APPROVING A MODIFIED DEVELOPMENT AGREEMENT BETWEEN THE CITY AND SUCCESSOR DEVELOPER D & H HOMES, LLC; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Development Agreement with the successor developer, D & H Homes, LLC. for the parcel of property consisting of 8.56 acres.

9. RESOLUTION – PUBLIC HEARING
9.1. RESET THE COMMUNITY REDEVELOPMENT AREA (CRA)
RESOLUTION 2013-19 AMENDING RESOLUTION 2005-91 TO RESET THE COMMUNITY REDEVELOPMENT AREA (CRA) BASE YEAR FROM 2005 TO 2013 AND EXTENDING THE TERM OF THE CRA 40 YEARS TO SUNSET IN THE YEAR 2053; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Resets the CRA base year from 2005 to 2013 and extends the term of the CRA to sunset in 2053.

10. BOARD APPOINTMENTS
10.1. HISTORIC DISTRICT COUNCIL
1 appointment

10.2. BOARD OF TRUSTEES FOR THE FIRE AND POLICE PENSION PLAN
1 appointment

10.3. PARKS AND RECREATION ADVISORY BOARD
3 appointments

11. DISCUSSION – DIRECTION – ACTION ITEMS
11.1. FORWARD FERNANDINA (F2) BANK LOAN
This item is placed on the agenda at the request of Commissioner Gass and Commissioner Boner.

11.2. CITY CHARTER
This item is placed on the agenda at the request of Commissioner Gass.

12. CITY MANAGER REPORTS
13. CITY ATTORNEY REPORTS
14. CITY CLERK REPORTS
15. MAYOR/COMMISSIONER COMMENTS
16. ADJOURNMENT

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January 2, 2013 Fernandina Commissioner Agenda

January 2, 2013 Fernandina Commissioner AgendaHere is the agenda for the meeting of the Fernandina Beach City Commission scheduled for 6:00 PM on Wednesday, January 2, 2013 at City Hall, on Ash Street in historic downtown.

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE/INVOCATION
Invocation by Reverend Ed Coop of Joy Ministries Church

4. PRESENTATION/PROCLAMATIONS

4.1. PROCLAMATION – RETIREMENT OF RICHARD “KENNY” HARRIS
– Proclamation recognizing Richard “Kenny” Harris upon his retirement after thirty-one (31) years of dedicated service to the City.

4.2. PROCLAMATION/PLAQUE PRESENTATION – RETIREMENT OF CITY CLERK MARY L. MERCER
– Proclamation and plaque recognizing City Clerk Mary L. Mercer upon her retirement after seventeen (17) years and two (2) months of dedicated service to the City.

5. CONSENT AGENDA

5.1. PROCLAMATION – HUMAN TRAFFICKING AWARENESS
– Proclamation declaring the month of January, 2013, as “Human Trafficking Awareness Month.” This Proclamation was requested by the Governor’s Office of Adoption and Child Protection and will be mailed to them.

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA

7. RESOLUTIONS

7.1. FISCAL YEAR 2012/2013 VEHICLE PURCHASES – POLICE DEPARTMENT & WATER DEPARTMENT – RESOLUTION 2013-01
APPROVING THE PURCHASE OF SEVEN (7) VEHICLES FOR THE CITY FLEET; AUTHORIZING EXECUTION OF DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the purchase of seven (7) vehicles for the City fleet for a total cost of $184,161.00. Six (6) vehicles will be for the City Police Department and one (1) vehicle will be for the City Water Department.

7.2. PURCHASE AND SALE AGREEMENT APPROVAL – FIRST COAST MOVING AND STORAGE COMPANY – RESOLUTION 2013-02
APPROVING A PURCHASE AND SALE AGREEMENT WITH FIRST COAST MOVING AND STORAGE COMPANY FOR THE SALE OF PROPERTY LOCATED AT THE AIRPORT; APPROVING A LETTER OF RELEASE FROM THE FEDERAL AVIATION ADMINISTRATION (FAA); AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Purchase and Sale Agreement with First Coast Moving and Storage Company for Airport property in the amount of $100,000.00 and the Letter of Release from the FAA.

7.3. LEGAL COUNSEL AUTHORIZATION – BRYANT, MILLER & OLIVE – RESOLUTION 2013-03
AUTHORIZING QUALIFIED OUTSIDE LEGAL COUNSEL TO ASSIST THE CITY WITH EVALUATION AND POTENTIAL REFORMATION OF THE PENSION PLANS; AUTHORIZING EXECUTION OF ENGAGEMENT LETTER; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the City Attorney and City Manager to utilize the services of David C. Miller, Esquire, and the law firm of Bryant, Miller & Olive, P.A. in an amount not to exceed $20,000.00.

7.4. CHANGE ORDER AUTHORIZATION AND BUDGET AMENDMENT APPROVAL – DOWNTOWN COMFORT STATION – RESOLUTION 2013-04
APPROVING CHANGE ORDER #1 FROM E. B. MORRIS GENERAL CONTRACTORS, INC. FOR EXPANSION / REHABILITATION OF THE DOWNTOWN COMFORT STATION PROJECT; AND APPROVING A BUDGET AMENDMENT TO TRANSFER $5,500 FROM THE ANIMAL RESCUE CENTER ACCOUNT TO THE DOWNTOWN COMFORT STATION ACCOUNT IN THE CAPITAL IMPROVEMENT FUND; AUTHORIZING EXECUTION OF DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes Change Order #1 increasing the E.B. Morris General Contractors, Inc.’s contract amount to $145,837.00 and approves the budget amendment transferring $5,500.00 from the Capital Improvement Fund’s Animal Rescue Center account to the Downtown Comfort Station account.

8. ORDINANCES – SECOND READING
8.1. LAND DEVELOPMENT CODE AMENDMENTS – ORDINANCE 2012-29
AMENDING THE LAND DEVELOPMENT CODE, REVISING CHAPTER 4 TO INCLUDE CONTEXT SENSITIVE SETBACK DETERMINATIONS, AND REVISING CHAPTER 7 PARKING STANDARDS AND PARKING LOT DESIGN; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves and adopts modifications to Chapters 4 and 7 of the Land Development Code.

8.2. FRANCHISE AGREEMENT – AMELIA ISLAND TRANSPORTATION AND TROLLEYS, LLC – ORDINANCE 2012-30
AMENDING ORDINANCE 2010-21 BY AUTHORIZING THE TRANSFER OF THE NON-EXCLUSIVE FRANCHISE AGREEMENT WITH AMELIA ISLAND TROLLEYS AND TRANSPORTATION, LLC AND GRANTING THE FRANCHISE TO AMELIA ISLAND TRANSPORTATION AND TROLLEYS, LLC FOR THE OPERATION OF A TROLLEY SERVICE; PROVIDING FOR EXECUTION; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the amendments to the Non-Exclusive Franchise Agreement with Amelia Island Transportation and Trolleys, LLC for the operation of a trolley service.

9. BOARD APPOINTMENTS
9.1. COMMUNITY REDEVELOPMENT AGENCY (CRA) ADVISORY BOARD
1 appointment.
9.2. ARTS AND CULTURE NASSAU
3 appointments

10. DISCUSSION – DIRECTION – ACTION ITEMS
10.1. PUBLIC RECORDS & SUNSHINE LAW OVERVIEW
This item is placed on the agenda at the request of City Attorney Tammi E. Bach.

11. CITY MANAGER REPORTS
12. CITY ATTORNEY REPORTS
13. CITY CLERK REPORTS
14. MAYOR/COMMISSIONER COMMENTS
15. ADJOURNMENT
16. NON-CITY RESIDENTS
17. BOARD APPOINTMENTS

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Fernandina Commissioners have Easy Agenda for December 18, 2012

Fernandina Commissioners have Easy Agenda for December 18, 2012Here is the agenda for the December 18, 2012, Fernandina Bech City Commissioners meeting. The meeting will be held at City Hall on Ash Street, at 6:00 PM.

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE and Invocation by Chaplain Don McFadyen.

4. PRESENTATION OF PLAQUES
4.1. TO VICE-MAYOR JEFFREY BUNCH BY MAYOR ARLENE R. FILKOFF – for serving as Vice-Mayor for the 2011-2012 term and City Commissioner for the 2009-2012 term.
4.2. TO MAYOR ARLENE R. FILKOFF BY VICE-MAYOR JEFFREY BUNCH – for serving as Mayor for the 2011-2012 term.
4.3. TO COMMISSIONER TIM POYNTER BY MAYOR ARLENE R. FILKOFF – for serving as City Commissioner for the 2009-2012 term.

5. OATH OF OFFICE TO COMMISSIONER ED BONER
6. OATH OF OFFICE TO COMMISSIONER PAT GASS
7. ELECTION AND OATH OF OFFICE OF MAYOR
8. ELECTION AND OATH OF OFFICE OF VICE-MAYOR
9. COMMENTS FROM THE NEW MAYOR

10. APPOINTMENT OF COMMISSIONERS TO COMMITTEES
10.1. TOURIST DEVELOPMENT COUNCIL (1 Vacancy)
10.2. JUVENILE JUSTICE COUNCIL
10.3. NASSAU COUNTY ECONOMIC DEVELOPMENT BOARD
10.4. NORTHEAST FLORIDA REGIONAL PLANNING COUNCIL (NEFRPC)
10.5. NASSAU HUMANE SOCIETY
10.6. VISION INTO ACTION COMMITTEE

11. ADJOURNMENT

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Action Taken at the Commissioner Meeting of November 20

Action Taken at the Commissioner Meeting of November 20Here is a little twist for you. Usually, we publish the City of Fernandina Beach Commissioner meetings agendas, but this time we are posting the action taken at the meeting held November 20, 2012.

1, 2, and 3: Call to order, the roll call, the Pledge of Allegiance and the Invocations was given by Reverend Canon Kerry Robb of St. Peter’s Episcopal Church.

4. PRESENTATIONS
4.1 PRESENTATION – COUNCIL ON AGING – Fran Shea, representative for the Council on Aging, provide da brief update regarding the construction of the new Senior Center for the Council on Aging on North 14th Street.
4.2 BUDGET SUMMARY – Controller Patti Clifford was available to answer any questions regarding the budget summary for October, 2012.

5. CONSENT AGENDA
5.1 VEHICLE USE POLICY AMENDMENTS – RESOLUTION 2012-179.
Synopsis: Approves amendments to the Vehicle Use Policy. ACTION TAKEN: Approved 5-0
5.2 DEPARTMENT OF THE ARMY PERMIT RENEWAL – RESOLUTION 2012-183.
Synopsis: Approves a request to the Department of the Army for the permit renewal for the construction of an artificial reef. ACTION TAKEN: Approved 5-0
5.3 AWARD OF RFP #12-107 – PURVIS GRAY & COMPANY, LLP – RESOLUTION 2012-184.
Synopsis: Awards RFP #12-107 to Purvis Gray & Company, LLP to provide independent audit services to the City of Fernandina Beach for a three (3) year period. ACTION TAKEN: Approved 5-0

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA – There were no requests from the public to be heard on items not on the agenda.

7. PUBLIC HEARING
7.1 SALE APPROVAL – AMELIA ISLAND TRANSPORTATION AND TROLLEYS, LLC – RESOLUTION 2012-186.
Synopsis: Approves the sale and transfer of assets of the Amelia Island Trolleys and Transportation, LLC to Amelia Island Transportation and Trolleys, LLC. ACTION TAKEN: Approved 5-0

8. RESOLUTIONS
8.1 LEASE APPROVAL – BEANTOWN AMELIA, INC. – RESOLUTION 2012-185.
Synopsis: Approves a 15-year lease agreement with Beantown Amelia, Inc. for the Main Beach Putt-Putt Golf and Concession Stand property.
ACTION TAKEN: This item was pulled at the request of the City Manager, since Mr. Aaron Bean was being sworn into office in Tallahassee.

8.2 BUDGET AMENDMENT – FISCAL YEAR 2011-2012 – RESOLUTION 2012-187.
Synopsis: Approves budget transfers to ensure that expenditures do not exceed the budget on a line-by-line basis for the FY 11/12. ACTION TAKEN: Approved 5-0

8.3 BUDGET AMENDMENT – STORM WATER FUND – RESOLUTION 2012-188.
Synopsis: Approves the budget transfer relating to the Storm Water Fund. ACTION TAKEN: Approved 5-0

8.4 AWARD OF BID #12-13 – BRANCE DIVERSIFIED, INC. – RESOLUTION 2012-189.
Synopsis: Awards Bid #12-13 for Marina Maintenance Dredging – Phase “B” to Brance Diversified, Inc. ACTION TAKEN: Approved 5-0

9. ORDINANCES – SECOND READING
9.1 LAND DEVELOPMENT CODE AMENDMENT – ORDINANCE 2012-27 AMENDING THE LAND DEVELOPMENT CODE, CREATING A NEW HISTORIC PRESERVATION CHAPTER IDENTIFIED AS CHAPTER 8 AND CONSOLIDATING ALL RELEVANT HISTORIC PRESERVATION AND THE COMMUNITY REDEVELOPMENT AREA SECTIONS OF THE LAND DEVELOPMENT CODE INTO CHAPTER 8 SPECIFICALLY MODIFYING CHAPTER 4 (SECTIONS 4.02.07, 4.03.02, 4.03.03), CHAPTER 5 (SECTIONS 5.01.10, 5.03.11), CHAPTER 9 (SECTIONS 9.01.01, 9.03.00), AND CHAPTER 11 (SECTIONS 11.03.09, 11.04.00, 11.07.05, 11.08.05); PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Amends the Land Development Code (LDC) by creating a new Historic Preservation Chapter and consolidating sections of the LDC. ACTION TAKEN: Approved 5-0

10. CITY MANAGER REPORTS
CEMETERY: City Manager Gerrity pointed out that there has been some controversy in the cemetery with regard to construction of a wall. He clarified that the walls that have been constructed are within the boundaries of the plots that the family owns and the depth is consistent with the adjacent plot. He stated that there was also controversy over two union grave markers that were moved. He explained that these markers were moved to protect them from being damaged during the construction of the wall and they have since been replaced. Mayor Filkoff inquired if there was a review process for structures in the cemetery. City Manager Gerrity replied no. He commented that if you walk through the old section of the cemetery you will find walls and boundaries that are marking various plots. There was a brief discussion about the cemetery noting that when people are buried measures are taken to not desecrate an existing grave or use an existing gravesite.

Ms. Suanne Thamm pointed out that City Planner Adrienne Burke has put together a small committee and was working on putting together something for the Comprehensive Plan that has to do with the Bosque Bello Cemetery. She commented that there is a survey of this old portion of the cemetery and that is the best guide that the City has. She provided further comments about the cemetery including the idea to have a group monitor what is going on out there, because a lot of the old stones are deteriorating and walls are falling down. She agreed with doing something for the cemetery. Community Development Department Director Marshall McCrary explained that the Comprehensive Plan directs to develop a maintenance plan and a master plan for the cemetery. He stated that Ms. Burke has done some initial research and has pulled together a working group. He commented that staff has to do further research, and the Comprehensive Plan directs us to develop a plan by the end of next year.

Mr. Gerhardt Thamm explained that to move a veteran’s gravestone or to desecrate the grave is a felony. He requested the City Manager to have the Police Chief look into this. City Manager Gerrity noted that with military graves sometimes the marker is put at the foot of the grave as opposed to the headstone

BRETT’S: City Manager Gerrity commented that there was rumor that the City and Brett’s were in a dispute about the lease and that Brett’s was going to close. He stated that rumor is not true and explained that Brett’s would be performing work on the understructure with the contractor working within the tides.

LIFE FLIGHT: City Manager Gerrity reported that today the City signed a lease with Air Methods Corporation who will have a Life Flight helicopter based at the Airport. He commented that this is not only good for the Airport from a financial standpoint, but it is good for the community if a citizen needs this service.

FIRST JANUARY MEETING: City Manager Gerrity pointed out that the first meeting of January falls on January 1st and suggested moving it to January 2nd. The consensus of the City Commission was to meet on January 2nd.

HAPPY THANKSGIVING: City Manager Gerrity wished everyone a safe and Happy Thanksgiving.

11. CITY ATTORNEY REPORTS
PLAYGROUND EQUIPMENT: City Attorney Bach reported that the City purchased playground equipment from a company that is based out of Oregon, they shipped the equipment, the City accepted the delivery notice, and the City paid the sales representative. She explained that the sales representative ran with the money and never paid the manufacturer so the City and the sales representative are being sued in an Oregon court. She stated that the total cost of the playground equipment was $19,896. She reported that she had to hire an Oregon attorney to file an answer and his agreement would be on the next City Commission agenda. Commissioner Poynter suggested the next time the City have a two party check (sales rep and the company). There was a brief discussion about this noting that the City piggybacked St. John County’s contract with Site Creations.

HAPPY THANKSGIVING: City Attorney Bach wished everyone a Happy Thanksgiving.

12. CITY CLERK REPORTS – The City Clerk had no reports at this time.

13. MAYOR/COMMISSIONER COMMENTS
HAPPY THANKSGIVING: Commissioner Pelican and Commissioner Poynter wished everyone a Happy Thanksgiving.

THANKS: Mayor Filkoff extended her thanks to everyone that participated to celebrate Veterans Day and thanks to all of our vets that have done for our Country.

EVENTS: Mayor Filkoff reported that there was a successful Women of Power 5K-Run and Petanque brought 128 teams from all over the world with 500+ spectators. She commented that there was a great turnout for the Clydesdales at the Palace Saloon. She stated that the Salvation Army opened their Christmas event with the red kettles out. She explained that there was an Alzheimer’s walk this past weekend with 150 participants. She noted that the Chamber hosted an event thanking elected officials and others who support government and public service. She extended her congratulations to County Commissioner Danny Leeper for being chosen as the best elected official by his peers. She reminded the community that the Christmas Tree lighting would be Saturday at 6:15 pm.

HAPPY THANKSGIVING: Mayor Filkoff wished everyone a Happy Thanksgiving.

14. ADJOURNMENT – 7:09 p.m.

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Amended Agenda for October 2, 2012 City Commission Meeting

Amended Agenda for October 2, 2012 City Commission MeetingHere is your amended agenda for the regularly scheduled meeting of the City of Fernandina Beach Commissioners. The meeting is held at 204 Ash Street on Amelia Island, October 2, 2012 at 6:00 PM.

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE/Invocation by Reverend Brett Opalinski of Memorial United Methodist Church.

4. PRESENTATION/PROCLAMATIONS
4.1. PROCLAMATION – LES DEMERLE AMELIA ISLAND JAZZ FESTIVAL
Proclamation proclaiming October 7-14, 2012, as “The Les DeMerle Amelia Island Jazz Festival.” Mr. Les DeMerle will be present to accept the Proclamation.
4.2. PROCLAMATION – DOMESTIC VIOLENCE
Proclamation proclaiming the month of October 2012 as “Domestic Violence Awareness Month.” Ms. Shandra Riffey, Executive Director of Micah’s Place, will be present to accept the Proclamation.
4.3. PROCLAMATION – FIRE PREVENTION WEEK
Proclamation proclaiming October 7-13, 2012 as ““Fernandina Beach Local #2836 Fire Prevention Week.” Jason Higginbotham, City Fire Marshal, will be present to accept the Proclamation.
4.4. PRESENTATION – IAFF NEGOTIATIONS
Dan Hanes, City Fire Chief, will briefly discuss the recent Memorandum of Understanding between the City and the International Association of Firefighters (IAFF).
4.5. PRESENTATION – AIRCRAFT STATIC DISPLAY
Lewis Eason of the Friends of Fernandina Aviation group will provide a presentation of the proposed Aircraft Static Display Park to be constructed on Fernandina Beach Airport property.
4.6. PRESENTATION – MAIN BEACH BOARDWALK
Andre Desilet of Gillette & Associates will provide a presentation regarding the Main Beach Boardwalk.

5. CONSENT AGENDA
5.1. APPROVAL OF PLANS – NASSAU HUMANE SOCIETY
RESOLUTION 2012-164 APPROVING THE NASSAU HUMANE SOCIETY’S FINAL PLANS AND SPECIFICATIONS FOR A NEW ANIMAL CARE CENTER; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the final plans for the new Animal Care Center at the Nassau Humane Society

5.2. SEWER AND REFUSE EXEMPTIONS FOR FY 12/13
RESOLUTION 2012-153 APPROVING TWENTY-ONE (21) APPLICATIONS FOR CITY SEWER AND REFUSE EXEMPTIONS FOR THE FISCAL YEAR 2012/2013; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves twenty-one (21) applications for sewer and refuse exemptions.

5.3. APPROVAL OF OUTSIDE LEGAL COUNSEL
RESOLUTION 2012-154 AUTHORIZING THE CITY ATTORNEY TO ENGAGE QUALIFIED OUTSIDE LEGAL COUNSEL IN AN AMOUNT NOT TO EXCEED $13,000 IN FISCAL YEAR 2012-2013 FOR LABOR ISSUES, CONFLICTS, CODE BOARD AND GENERAL ADVICE ON COMPLEX LEGAL MATTERS; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the City Attorney to engage outside legal counsel in an amount not to exceed $13,000.00 in FY 12/13.

5.4. BUDGET AMENDMENTS
RESOLUTION 2012-155 APPROVING AMENDMENTS TO THE BUDGET FOR THE FISCAL YEAR 2011-2012; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves budget transfers to ensure that expenditures do not exceed the budget on a line-by-line basis for the FY 11/12.

5.5. RECOGNITION OF THE VETERANS MEMORIAL AT CENTRAL PARK
RESOLUTION 2012-156 HONORING THE MEN AND WOMEN WHO SERVED IN OUR NATION’S MILITARY BY RECOGNIZING A PORTION OF CENTRAL PARK AS THE “VETERANS MEMORIAL AT CENTRAL PARK”; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Recognizes a portion of Central Park as the “Veterans Memorial at Central Park.”

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA
6.1. CITY RESIDENTS
6.2. NON-CITY RESIDENTS

7. RESOLUTIONS
7.1. FACILITY RENTAL FEE WAIVER REQUEST – FBMS
RESOLUTION 2012-157 APPROVING THE WAIVER OF THE FACILITY RENTAL FEE FOR FERNANDINA BEACH MIDDLE SCHOOL’S COFFEE HOUSE EVENT; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Consider the waiver of the Facility Rental Fee for the Fernandina Beach Middle School in the amount of $250.00.

7.2. APPROVAL OF PRODUCT AND SERVICES – CORROCOAT
RESOLUTION 2012-158 APPROVING THE SERVICES OF CORROCOAT USA, JACKSONVILLE, FL FOR THE PAINTING OF THE WASTEWATER TREATMENT PLANT (WWTP) CLARIFIER WEIRS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the product and services of Corrocoat USA for the painting of the Clarifier Weirs in the amount of $27,400.00.

7.3. AUTHORIZATION OF CPI GRANT SUBMITTAL
RESOLUTION 2012-159 AUTHORIZING THE SUBMITTAL OF ONE (1) COASTAL PARTNERSHIP INITIATIVE (CPI) GRANT APPLICATION TO FUND NEW BEACH ACCESS AND BOARDWALK SIGNS AND EDUCATION KIOSKS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the submittal of one (1) CPI Grant application.

7.4. AWARD OF BID AND AUTHORIZATION OF CONTRACT AGREEMENT – BGCO, INC.
RESOLUTION 2012-160 AWARDING THE BASE BID FOR FEDERAL AVIATION ADMINISTRATION (FAA) AND FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FUNDED PROJECT RUNWAY 4-22 REHABILITATION (PHASE II) AT THE FERNANDINA BEACH MUNICIPAL AIRPORT TO BGCO, INC.; AUTHORIZING CONTRACT AGREEMENT FOR SAID PROJECT WORK; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Accepts base bid from BGCO, Inc. and approves the contract agreement for construction work on Runway 4-22 Shoulder Rehabilitation (Phase II) project at the Airport.

7.5. APPROVAL OF WORK ORDERS – PASSERO ASSOCIATES
RESOLUTION 2012-161 APPROVING WORK ORDERS NO. 12-46A AND NO. 12-46R WITH PASSERO ASSOCIATES, LLC FOR THE RUNWAY 4/22 THRESHOLD AND SHOULDER REHABILITATION (PHASE II) PROJECT AT THE FERNANDINA BEACH MUNICIPAL AIRPORT; ACCEPTING FEDERAL AVIATION ADMINISTRATION (FAA) AND FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) GRANT FUNDING; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves Work Orders with Passero Associates, LLC for the Runway 4/22 Threshold and Shoulder Rehabilitation (Phase II) Project at the Airport.

7.6. MEMORANDUM OF UNDERSTANDING – RAILROAD DEPOT
RESOLUTION 2012-163 APPROVING A MEMORANDUM OF UNDERSTANDING WITH AMELIA ISLAND CONVENTION AND VISITORS BUREAU AND THE AMELIA ISLAND FERNANDINA RESTORATION FOUNDATION FOR THE CITY TO CONTRIBUTE $125,000 OF THE $300,000 ESTIMATED COST FOR THE REHABILITATION OF THE RAILROAD DEPOT PROPERTY IN FISCAL YEAR 2012-13; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a Memorandum of Understanding for the City to contribute $125,000.00 for the rehabilitation of the Railroad Depot property in FY 12/13.

7.7. LEASE APPROVAL – RAILROAD DEPOT
RESOLUTION 2012-162 APPROVING A 20-YEAR LEASE OF THE RAILROAD DEPOT PROPERTY TO AMELIA ISLAND CONVENTION AND VISITORS BUREAU; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a 20-year lease with the Amelia Island Convention and Visitors Bureau for the Railroad Depot property.

7.8. ENGAGEMENT AGREEMENT APPROVAL – VOLPE, BAJALIA, WICKES, ROGERSON & WACHS
RESOLUTION 2012-165 APPROVING AN ENGAGEMENT AGREEMENT WITH VOLPE, BAJALIA, WICKES, ROGERSON & WACHS, FOR LEGAL REPRESENTATION TO CONTINUE TO CHALLENGE INSURANCE CLAIM DENIAL; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approval for Volpe, Bajalia, Wickes, Rogerson & Wachs to continue to challenge the insurance claim denial in regards to the Conlon lawsuit for an amount not to exceed $3,000.00.

8. ORDINANCES – FIRST READING
8.1. ANNEXATION OF PROPERTIES – 1505, 1545 AND 1551 SOUTH 14TH STREET
ORDINANCE 2012-24 ANNEXING SIX (6) PARCELS TOTALING 2.06 ACRES OF LAND OWNED LOCATED AT 1505 S. 14TH STREET, 1545 S. 14TH STREET, AND 1551 S. 14TH STREET, IDENTIFIED AS PARCEL ID NUMBERS 00-00-30-0800-0004-0020, 00-00-30-0800-0004-0030, 00-00-30-0800-0004-0050, 00-00-30-0800-0004-0060, 00-00-30-0800-0004-0070, 00-00-30-0800-0004-0080 AND; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the annexation of six (6) parcels into the Corporate Limits of the City of Fernandina Beach.

8.2. LAND USE CHANGE – 1505, 1545 AND 1551 SOUTH 14TH STREET
ORDINANCE 2012-25 CHANGING THE FUTURE LAND USE MAP FROM COUNTY COMMERCIAL TO CITY GENERAL COMMERCIAL (GC), FOR SIX (6) PARCELS TOTALING 2.06 ACRES OF LAND LOCATED AT 1505 S. 14TH STREET, 1545 S. 14TH STREET, 1551 S. 14TH STREET, IDENTIFIED AS PARCEL IDENTIFICATION NUMBERS 00-00-30-0800-0004-0020, 00-00-30-0800-0004-0030, 00-00-30-0800-0004-0050, 00-00-30-0800-0004-0060, 00-00-30-0800-0004-0070, 00-00-30-0800-0004-0080 AND; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the change in land use from “County Commercial” to “City General Commercial” for six (6) parcels.

8.3. ZONING MAP CHANGE – 1505, 1545 AND 1551 SOUTH 14TH STREET
ORDINANCE 2012-26 CHANGING THE ZONING MAP FROM COUNTY COMMERCIAL INTENSIVE (CI) TO CITY GENERAL COMMERCIAL (C-2), FOR SIX (6) PARCELS TOTALING 2.06 ACRES OF LAND LOCATED AT 1505 S. 14TH STREET, 1545 S. 14TH STREET, 1551 S. 14TH STREET, IDENTIFIED AS PARCEL IDENTIFICATION NUMBERS 00-00-30-0800-0004-0020, 00-00-30-0800-0004-0030, 00-00-30-0800-0004-0050, 00-00-30-0800-0004-0060, 00-00-30-0800-0004-0070, 00-00-30-0800-0004-0080 AND; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves changing the Zoning Map from County Commercial Intensive (CI) to City General Commercial (C-2) for six (6) parcels.

9. BOARD APPOINTMENTS
9.1. BOARD OF ADJUSTMENT
2 appointments
9.2. AIRPORT ADVISORY COMMISSION
3 appointments.
9.3. HISTORIC DISTRICT COUNCIL

10. DISCUSSION – DIRECTION – ACTION ITEMS
10.1. CONTINUATION OF THE LEASE AND MANAGEMENT AGREEMENTS WITH WESTREC MARINAS
This item is placed on the agenda at the request of Commissioner Corbett.

11. CITY MANAGER REPORTS
12. CITY ATTORNEY REPORTS
13. CITY CLERK REPORTS
14. MAYOR/COMMISSIONER COMMENTS
15. ADJOURNMENT
16. BOARD APPOINTMENTS

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Amended Agenda for Commissioner Meeting on April 17, 2012

Amended Agenda for Commissioner Meeting on April 17, 2012Here is the amended agenda for the City of Fernandina Beach Commissioner Meeting to be held on April 17, 2012 at 6:00 PM. The meeting will be held on Ash Street, at City Hall, in historic Fernandina Beach, Florida.

Agenda

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by Pastor Ben Hall of The Journey Church.

4. PROCLAMATIONS/PRESENTATIONS
4.1 PROCLAMATION – ARBOR DAY – Proclaims April 27, 2012, as “Arbor Day”. Employees from the City will be present to accept the Proclamation.
4.2 PROCLAMATION – EARTH DAY – Proclaims April 27, 2012, “Earth Day”. Mr. Len Kreger, Chair of Sustainable Fernandina, will be present to accept the Proclamation.
4.3 PROCLAMATION – MARINE TRAWLER OWNERS ASSOCIATION WEEK – Proclaims the week of April 16-23, 2012, as “Marine Trawler Owners Association Week”. Representatives from the Marine Trawler Owners Association will be present to accept the Proclamation.
4.4 PROCLAMATION – THE 49TH ANNUAL ISLE OF EIGHT FLAGS SHRIMP FESTIVAL – Proclaims May 4, 5, and 6, 2012, as “The 49th Annual Isle of Eight Flags Shrimp Festival”. Mark Deaton, Chairperson of the Isle of Eight Flags Shrimp Festival Committee, will be present to accept the Proclamation.
4.5 BUDGET SUMMARY – Controller Patti Clifford will answer any questions regarding the budget summary for March, 2012.

5. CONSENT ITEMS
5.1 GRANT APPLICATION APPROVAL – FLORIDA DEPARTMENT OF HEALTH, BUREAU OF EMERGENCY MEDICAL SERVICES – RESOLUTION 2012-56 AUTHORIZING THE SUBMITTAL OF ONE (1) FLORIDA DEPARTMENT OF HEALTH, BUREAU OF EMERGENCY MEDICAL SERVICES’ MATCHING GRANT TO FUND THREE (3) AUTOMATED CHEST COMPRESSION DEVICES; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the submittal of one (1) Florida Department Health, EMS Matching Grant Application with a requested grant amount of $27,154.

5.2 AGREEMENT APPROVAL – CONCRETE CONSERVATION, INC. – RESOLUTION 2012-57 AUTHORIZING THE PIGGYBACK PURCHASE OF SERVICES FROM CONCRETE CONSERVATION, INC. FOR THE INSTALLATION OF THE SPECTRA-SHIELD LINER TO THE CITY’S MANHOLE SYSTEM; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the purchase of services from Concrete Conservation, Inc. for a cost not to exceed $50,000.

5.3 AWARD OF BID #12-01 – EMP INDUSTRIES, INC. – RESOLUTION 2012-58 AWARDING BID #12-01 TO EMP INDUSTRIES, INC. FOR THE PURCHASE AND INSTALLATION OF TWO (2) MARINA PUMP-OUT SYSTEMS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Awards Bid #12-01 to EMP Industries, Inc. in the amount of $24,000 for two (2) Marina Pump-Out Systems.

5.4 AMENDING THE CITY’S PURCHASING POLICY AND PROCEDURES – RESOLUTION 2012-59 AMENDING THE CITY’S PURCHASING POLICY AND PROCEDURES MANUAL BY ADDING SECTION 3.0(X) RELATED TO PURCHASES MADE IN ACCORDANCE WITH THE CDBG HOUSING REHABILITATION GRANT REQUIREMENTS; PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Amends the City’s Purchasing Policy and Procedures by adopting a Community Development Block Grant (CDBG) Procurement Policy.

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA
6.1 CITY RESIDENTS
6.2 NON-CITY RESIDENTS

7. RESOLUTIONS
*7.1 PURCHASE APPROVAL – YAMAHA GOLF CARTS – RESOLUTION 2012-61 APPROVING THE PURCHASE AND TRADE OF GOLF CARTS; APPROVING AN INTERFUND LOAN TO THE GOLF COURSE IN THE AMOUNT OF $250,000; PROVIDING FOR EXECUTION; PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the trade and purchase of 96 electric golf carts for 81 gas powered golf carts from Yamaha and an interfund loan in the amount of $250,000.

*7.2 BUDGET AMENDMENT – GOLF COURSE – RESOLUTION 2012-60 AUTHORIZING AN INCREASE TO THE TOTAL CITY BUDGET BY APPROVING A BUDGET AMENDMENT TO TRANSFER FUNDS RELATED TO THE GOLF COURSE GAIN ON SALE OF ASSETS AND TO REPLACE AIR CONDITIONING UNITS AT THE GOLF COURSE; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a Budget Amendment to replace some air conditioning units at the Golf Course and authorizes the purchase of the units.

7.3 REPEALING RESOLUTION 2012-14 – RESOLUTION 2012-62 REPEALING THAT PART OF RESOLUTION 2012-14 REGARDING THE REQUIREMENT OF A SUPERMAJORITY (4/5) VOTE OF THE CITY COMMISSION TO HIRE A FULL-TIME CITY MANAGER; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Repeals Resolution 2012-14 specifically the requirement of a supermajority vote (4/5) of the City Commission to hire a full-time City Manager.

7.4 AUTHORIZING CONSIDERATION OF INTERIM CITY MANAGER AS PERMANENT CITY MANAGER – RESOLUTION 2012-63 PROVIDING THAT THE INTERIM CITY MANAGER CAN BE CONSIDERED FOR THE PERMANENT FULL-TIME CITY MANAGER POSITION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the consideration of any Interim City Manager for the permanent full-time position of City Manager.

7.5 AUTHORIZING A QUIT CLAIM DEED – O’CONNER – RESOLUTION 2012-64 AUTHORIZING THE EXECUTION OF A QUIT CLAIM DEED TO JAMES D. AND ANGELIA M. O’CONNER TO CLARIFY THE BOUNDARY OF THE CITY AND BOUNDARY OF ADJOINING PROPERTY, AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the execution of the Quit Claim Deed which will correct the title discrepancy for property in the Marian Drive area.

8. ORDINANCES – FIRST READING
8.1 CODE AMENDMENT – VEHICLE BASED ADVERTISING BUSINESSES – ordinance 2012-06 AMENDING the code of ordinances for the City of Fernandina Beach, CHAPTER 86, VEHICLES FOR HIRE, CREATING article vi, VEHICLE-BASED ADVERTISING BUSINESSES; establishing procedures for the general operation of VEHICLE-BASED ADVERTISING BUSINESSES; requiring operators to apply for and maintain permits; providing for penalties; and providing for an effective date.
Synopsis: Amends the Code regarding Vehicle Based Advertising Businesses.

9. ORDINANCES – SECOND READING
9.1 CHANGE IN ZONING – FOREST RIDGE VILLAGE – ORDINANCE 2012-01 amending the terms of the Forest Ridge Village Planned Unit Development (PUD) to permit Resort Rentals within the 104 residential units; for parcel # 00-00-31-128R-A000-0000 consisting of 9.98 acres; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Change in Zoning to amend an existing PUD overlay within the Forest Ridge Village condominium complex to include “resort rental” dwellings.

9.2 CODE AMENDMENT – BUILDING AND BUILDING REGULATIONS – ORDINANCE 2012-02 AMENDING CHAPTER 22, ARTICLE II, SECTION 22-26, ADOPTION OF CODES BY REFERENCE; REPEALING SECTION 22-29, AMENDMENTS TO BUILDING CODE; ENACTING A NEW SECTION 22-29 AMENDMENTS TO THE BUILDING CODE; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a Code Amendment, Chapter 22, Building and Building Regulations – Implementing the current Florida Building Code Standards and adopting local revisions to Chapter 1 of the 2010 Florida Building Code, Administration.

10. DISCUSSION – DIRECTION – ACTION ITEMS
10.1 AMELIA ARTS ACADEMY – RENT PAYMENTS
10.2 ISLAND AVIATION – PAST DUE RENT
*10.3 CANTERBURY LANE – SAFE ROUTES TO SCHOOL PROGRAM

11. CITY MANAGER REPORTS
12. CITY ATTORNEY REPORTS
13. CITY CLERK REPORTS
14. MAYOR/COMMISSIONER COMMENTS
15. ADJOURNMENT

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