February 17, 2015 Meeting of Fernandina Commissioners

Going to the commissioner meeting Tuesday? Take along a Snickers bar, there is a lot on the agenda.

February 17, 2015 Meeting of Fernandina CommissionersHere is the agenda for the February 17, 2015 regularly scheduled meeing of the Fernandina Beach Commissioners.

There is a lot to be discussed, too. Presentations of our City being a Florida Healthy Weight Community, a water taxi, talks about renewing the Billy Casper contract on the city golf course for another five years, and a sewer capacity fee are all on the agenda, and from the length of this one, if you are planning to attend this meeting, I’d guessing this may be a long one!

The meeting will be held at 6:00 pm, in Commissioner Chambers, 204 Ash Street, Amelia Island.

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by Reverend Noel Roberts of North 14th Street Baptist Church.

4. PROCLAMATION/PRESENTATIONS
4.1. PROCLAMATION – RETIREMENT OF TIELEE BENNETT
Recognizes Tielee Bennett upon his retirement after twenty-seven (27) years and nine (9) months of dedicated service to the City of Fernandina Beach. Tielee Bennett retired on January 31, 2015.

4.2. PRESENTATION – NASSAU COUNTY HEALTH DEPARTMENT
Representatives of the Nassau County Department of Health will be present to formally recognize the City’s efforts for being named one of the 2015 Florida Healthy Weight Community Champions by the Florida Surgeon General.

4.3. PRESENTATION – COMMUNITY REDEVELOPMENT AREA (CRA) UPDATE
CRA Advisory Board Chair Mike Zaffaroni will provide a Monthly Progress Update.

4.4. PRESENTATION – FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) QUIET ZONES
Deputy City Manager Marshall McCrary will provide a brief update regarding his discussion with the Florida Department of Transportation (FDOT) relating to Quiet Zones at the downtown railroad crossings.

4.5. BUDGET SUMMARY
Controller Patti Clifford will answer any questions regarding the budget summary for January 2015.

5. CONSENT AGENDA
5.1. APPROVAL OF MINUTES
Special Meeting – December 17, 2014; Regular Meeting – January 6, 2015; Joint Special Meeting – January 7, 2015; Workshop Meeting – January 20, 2015; Regular Meeting – January 20, 2015; Special Meeting – January 28, 2015; and Joint Workshop Meeting – January 28, 2015.

5.2. FACILITIES USE AGREEMENT – SCCA BUCCANEER REGION – JAXSOLO
RESOLUTION 2015-19 APPROVING A FACILITIES USE AGREEMENT WITH SCCA BUCCANEER REGION – JAXSOLO TO USE AIRPORT PROPERTY FOR SCCA AUTOCROSS SOLO DRIVING EVENTS IN 2015; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a Facilities Use Agreement for various SCCA Autocross Solo Driving Events in 2015.

5.3. FACILITIES USE AGREEMENT – DRIVING DYNAMICS, INC.
RESOLUTION 2015-20 APPROVING A FACILITIES USE AGREEMENT WITH DRIVING DYNAMICS, INC. TO USE AIRPORT PROPERTY TO CONDUCT CORPORATE DRIVER TRAINING ON MAY 20, 2015; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a Facilities Use Agreement with Driving Dynamics, Inc. for corporate drivers training on May 20, 2015.

5.4. GRANT ACCEPTANCE – EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT
RESOLUTION 2015-21 AUTHORIZING ACCEPTANCE OF AN EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT FROM THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT (FDLE) IN THE AMOUNT OF $2,210 TO PARTIALLY FUND THE PURCHASE OF ONE (1) P-25 COMPATIBLE, HANDHELD RADIO FOR THE POLICE DEPARTMENT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Accepts the Edward Byrne Memorial Justice Assistance Grant award from the Florida Department of Law Enforcement in the amount of $2,210.

5.5. FACILITIES USE AGREEMENT – BONHAMS AND BUTTERFIELDS AUCTIONEER CORPORATION
RESOLUTION 2015-22 AUTHORIZING THE USE OF AIRPORT PROPERTY BY BONHAMS AND BUTTERFIELDS AUCTIONEER CORPORATION DURING THE ANNUAL AMELIA ISLAND CONCOURS D’ELEGANCE EVENT ON MARCH 10-13, 2015; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the use of Airport property for parking for the Bonhams Auction event to be held on March 10-13, 2015 along with the Facilities Use Agreement.

6. PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA

7. RESOLUTIONS
7.1. FACILITY RENTAL FEE WAIVER
RESOLUTION 2015-23 APPROVING ONE FACILITY RENTAL FEE WAIVER ANNUALLY FOR ALL NON-PROFIT GROUPS LOCATED WITHIN THE CITY LIMITS IN LIEU OF GRANT FUNDING; PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Facility Rental Fee Waiver for all City non-profit organizations in lieu of receiving grant funding from the City of Fernandina Beach.

7.2. BUDGET AMENDMENT – VARIOUS DEPARTMENTS
RESOLUTION 2015-24 APPROVING AMENDMENTS TO THE BUDGET FOR THE FISCAL YEAR 2014-2015; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves various budget transfers for unanticipated expenditures in FY 2014/2015.

7.3. STATEMENT OF WORK APPROVAL & BUDGET AMENDMENT – KRONOS, INC.
RESOLUTION 2015-25 APPROVING A STATEMENT OF WORK WITH KRONOS, INC., NOT TO EXCEED $35,060, TO UPGRADE TO VERSION 7.0; APPROVING A BUDGET AMENDMENT FOR THE FUNDING; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Kronos Statement of Work to upgrade to Version 7.0 in an amount not to exceed $35,060 and approves budget transfers for this unanticipated expenditure.

7.4. WATER TAXI SUPPORT
RESOLUTION 2015-26 RECOMMENDING SUPPORT FOR A WATER TAXI TRANSPORTATION SYSTEM TO ST. MARY’S, GEORGIA; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Supports the creation of a water taxi transportation system to St. Mary’s, Georgia and supports a waiver of dock fees for two years in Fernandina Beach and St. Mary’s and marketing support from the tourist development organizations in both communities.

7.5. PRELIMINARY PLAT APPROVAL – COASTAL OAKS
RESOLUTION 2015-27 APPROVING A PRELIMINARY PLAT, PAB 2015-01 TITLED “COASTAL OAKS”; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Accepts and approves the plat titled “Coastal Oaks” as a preliminary plat.

7.6. PROPOSAL APPROVAL – INSITUFORM TECHNOLOGIES, LLC
RESOLUTION 2015-28 APPROVING A PROPOSAL FROM INSITUFORM TECHNOLOGIES, LLC IN AN AMOUNT NOT TO EXCEED $249,761.80 FOR THE REHABILITATION OF SEWER LINES BY WAY OF A “PIGGYBACK AGREEMENT” TO THE CONTRACT WITH CLAY COUNTY UTILITY AUTHORITY, MIDDLEBURG, FL; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the proposal from Insituform Technologies, LLC to perform sanitary sewer line rehab services in an amount not to exceed $249,761.80 as a piggyback agreement with the Clay County Utility Authority.

7.7. BUDGET AMENDMENT / AWARD OF BID # 14-27 – COURT SURFACES, INC.
RESOLUTION 2015-29 AWARDING BID # 14-27 TO COURTS SURFACE, INC. FOR THE RENOVATION OF CENTRAL PARK TENNIS COURTS 3 & 4; APPROVING THE AGREEMENT BETWEEN COURT SURFACES, INC. AND THE CITY OF FERNANDINA BEACH; AUTHORIZING A BUDGET AMENDMENT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Awards Bid # 14-27 to Court Surfaces, Inc. in an amount not to exceed $36,720 for the renovation of Central Park Tennis Courts 3 & 4 and approves a budget transfer of $1,719 in FY 2014/2015.

7.8. AGREEMENT AMENDMENT – BILLY CASPER GOLF, LLC
RESOLUTION 2015-30 APPROVING A FIVE-YEAR EXTENSION OF THE GOLF COURSE AMENITIES AND MANAGEMENT AGREEMENT WITH BILLY CASPER GOLF, LLC (“BCG”) IN EXCHANGE FOR BCG PAYING $50,000 TO REBUILD GREENS ON WEST COURSE; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the First Amendment to the Municipal Golf Course Amenities and Management Agreement with Billy Casper Golf, LLC.

7.9. AGREEMENT APPROVAL – COASTAL AVIATION MAINTENANCE, LLC
RESOLUTION 2015-31 APPROVING A 1-YEAR AERONAUTICAL RENTAL AND USE AGREEMENT WITH COASTAL AVIATION MAINTENANCE, LLC FOR OCCUPANCY OF THE “BLACK SHADOW” HANGAR, AIRCRAFT PARKING APRON AND OUTSIDE PARKING AND STORAGE AT THE FERNANDINA BEACH MUNICIPAL AIRPORT; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Aeronautical Rental and Use Agreement with Coastal Aviation Maintenance, LLC.

7.10. AGREEMENT APPROVAL – FERNANDINA BEACH ANIMAL RESCUE, INC.
RESOLUTION 2015-32 APPROVING AN ASSIGNMENT OF ANIMAL RESCUE SERVICES AGREEMENT; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Assignment of Animal Rescue Services Agreement with Fernandina Beach Animal Rescue, Inc.

7.11. INVESTIGATION APPROVAL
RESOLUTION 2015-33 AUTHORIZING AN INVESTIGATION OF THE FIRE RESCUE DEPARTMENT PURSUANT TO SECTION 136 OF THE CITY CHARTER; AUTHORIZING THE CITY ATTORNEY TO COORDINATE THE INVESTIGATION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the City Attorney to coordinate an investigation of the Fire Rescue Department using an independent consulting firm or fire rescue professional to review the Department’s command structure, operational efficiencies, and staffing.

8. ORDINANCES – SECOND READING
8.1. CODE AMENDMENT – SEWER SYSTEM CAPACITY FEE
ORDINANCE 2014-35 CREATING SECTION 2-475 LEGISLATIVE FINDINGS; AMENDING SECTION 2-482 OF THE CODE OF ORDINANCES BY ESTABLISHING A SEWER SYSTEM CAPACITY FEE; ESTABLISHING THE SEWER SYSTEM CAPACITY FEE BASED ON EQUIVALENT RESIDENTIAL UNITS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Creates Section 2-475 to provide for legislative findings regarding sewer system capacity fees and amends Section 2-482 establishing a Sewer System Capacity Fee.

8.2. CODE AMENDMENT – WATER SYSTEM CAPACITY FEE
ORDINANCE 2014-36 – AMENDING SECTION 2-540 OF THE CODE OF ORDINANCES PROVIDING FOR LEGISLATIVE FINDINGS; AMENDING SECTION 2-542 BY ESTABLISHING A WATER SYSTEM CAPACITY FEE; CREATING THE WATER SYSTEM CAPACITY FEE BASED ON EQUIVALENT RESIDENTIAL UNITS; AMENDING SECTION 2-544 CREATING WATER SYSTEM CAPACITY FEE TRUST FUND; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Amends Chapter 2 Sections 2-540, 2-542 and 2-544 regarding the creation of a Water System Capacity Fee.

8.3. LAND DEVELOPMENT CODE REVISIONS
ORDINANCE 2015-01 AMENDING THE LAND DEVELOPMENT CODE, REVISING CHAPTER 4 SECTIONS 4.01.01, 4.02.01 (J), 4.02.03(3), 4.02.03 (A), 4.02.03 (E), AND 4.04.04 (H); PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves minor revisions to various sections of the Land Development Code.

9. BOARD APPOINTMENTS
9.1. PARKS AND RECREATION ADVISORY BOARD – 2 APPOINTMENTS
9.2. GREENS & OVERSIGHT COMMITTEE – 1 APPOINTMENT

10. CITY MANAGER REPORTS
11. CITY ATTORNEY REPORTS
12. CITY CLERK REPORTS
13. MAYOR/COMMISSIONER COMMENTS
14. ADJOURNMENT

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