Fernandina Beach City Commissioner Meeting

Here is the agenda for the regularly scheduled meeting of the Fernandina Beach City Commissioners

fernandina-beach-commissioners1
Here is the agenda for the regularly scheduled meeting of the Fernandina Beach City Commissioners:

AGENDA
FERNANDINA BEACH CITY COMMISSION
REGULAR MEETING
OCTOBER 20, 2009
6:00 P.M.

1. CALL TO ORDER

2. ROLL CALL

3 PLEDGE OF ALLEGIANCE / INVOCATION
Invocation by Reverend Jeff Overton of First Baptist Church.

4. PROCLAMATIONS/PRESENTATION

4.1PROCLAMATION RECOGNITION OF MS. TARA LEVITT Proclamation recognizing and extending appreciation to Ms. Tara Levitt for her diligence and commitment to our community by choosing to act on her observations and suspicions in a responsible and civic-minded manner. Ms. Levitt will be present to accept the proclamation. Ms. Wendy Prather, VyStar Branch Manager, and Police Chief Jim Hurley will also be in attendance.

4.2PROCLAMATION-DOMESTIC VIOLENCE AWARENESS MONTH Proclaims the month of October, 2009, as “Domestic Violence Awareness”. Development Director Ms. Katey Breen and Executive Director Ms. Shandra Riffey from Micah’s Place will be present to accept the Proclamation.

4.3PROCLAMATION – THE RESIDENCE INN AMELIA ISLAND Expresses the appreciation of the City for contributions to the community for public benefit.

4.4 PROCLAMATION – AMERICAN CANCER SOCIETY RELAY FOR LIFE Proclaims November 7-8, 2009, as American Cancer Society “Relay for Life Awareness”. Ms. Joni Reid, American Cancer Society Relay for Life, will be present to accept the Proclamation.

4.5 PRESENTATION MICAH’S PLACE Kelly Monti of Micah’s Place will make a brief presentation regarding the “Shrimp Expressions” project.

4.6 BUDGET SUMMARY – Controller Patti Clifford will answer any questions regarding the budget summary for September, 2009.

5. CONSENT AGENDA

5.1AUTHORIZING AN AGREEMENT INSITUFORM TECHNOLOGIES, INC. РRESOLUTION 2009-152 AUTHORIZING AN AGREEMENT WITH INSITUFORM TECHNOLOGIES, INC. TO RELINE EXISTING SEWER LINES; APPROVING A “PIGGYBACK” AGREEMENT TO THE CONTRACT WITH THE JACKSONVILLE ELECTRIC AUTHORITY; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes an agreement with Insituform Technologies, Inc. to reline existing sewer lines, in an amount not to exceed $500,000.00.

5.2APPROVAL OF SERVICES CONCRETE CONSERVATION, INC. – RESOLUTION 2009-153 AUTHORIZING THE PIGGYBACK PURCHASE OF SERVICES FOR THE INSTALLATION OF THE SPECTRA-SHIELD LINER TO THE CITY’S MANHOLE SYSTEM; AUTHORIZING EXECUTION OF ALL DOCUMENTATION PERTAINING TO THE PURCHASE; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the piggyback purchase of services with Concrete Conservation, Inc. for the lining of the City’s manhole system, in an amount not to exceed $250,000.00

5.3DISPOSAL OF SURPLUS RESOLUTION 2009-154 DECLARING CERTAIN CITY PROPERTY SURPLUS AND UNSERVICEABLE; AUTHORIZING THE CITY MANAGER TO DISPOSE OF SAID PROPERTY IN A MANNER CONSISTENT WITH THE CITY’S POLICIES AND PROCEDURES; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the disposal of certain city property in accordance with policies and procedures.

5.4BUDGET AMENDMENT – RESOLUTION 2009-155 APPROVING AMENDMENTS TO THE BUDGET FOR THE FISCAL YEAR 2008-2009 BUDGET; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes transfers between specified accounts to ensure that expenditures do not exceed budget on a line by line basis for fiscal year 2008-2009.

5.5PARKING CHARGES AND PROCEEDS DISTRIBUTION FOR THE CONCOURS ELEGANCE RESOLUTION 2009-156 AUTHORIZING THE USE OF AIRPORT PROPERTY FOR PARKING DURING THE ANNUAL CONCOURS D’ELEGANCE EVENT; APPROVING THE METHODOLOGY FOR COLLECTION AND DISTRIBUTION OF PARKING FEES COLLECTED; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the use of Airport property for the 2010 Concourse d’Elegance, and approves the methodology for collection and distribution of parking fee to be collected.

5.6OPPOSING FLORIDA HOMETOWN DEMOCRACY INITIATIVE – RESOLUTION 2009-157 OPPOSING AN AMENDMENT TO THE FLORIDA CONSTITUTION THAT WOULD FORCE VOTERS TO DECIDE ALL CHANGES TO A CITY OR COUNTY’S COMPREHENSIVE PLAN; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Opposes Amendment 4 and urges citizens to vote “no” when it appears on the 2010 ballot.

5.7SEWER AND REFUSE EXEMPTION – RESOLUTION 2009-158 APPROVING TWENTY-EIGHT (28) APPLICATIONS FOR CITY SEWER AND REFUSE EXEMPTIONS FOR THE FISCAL YEAR 2009/2010; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes 28 applications for sewer and refuse exemptions for fiscal year 2009-2010.

5.8 EMPLOYEE ASSISTANCE PROGRAM RESOLUTION 2009-164 AUTHORIZING A SECOND AMENDMENT TO THE AGREEMENT FOR THE EMPLOYEE ASSISTANCE PROGRAM (EAP) WITH HORIZON BEHAVIORAL SERVICES, LLC D/B/A HORIZON HEALTH EAP SERVICES, A DELAWARE LIMITED LIABILITY COMPANY, FOR A THREE (3) YEAR PERIOD, BEGINNING OCTOBER 1, 2009; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the second amendment to the Agreement for the Employee Assistance Program for city employees and their families.

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA

6.1 CITY RESIDENTS

6.2 NON-CITY RESIDENTS

7. RESOLUTIONS

7.1 SUPPORT OF THE AMELIA ISLAND TRAIL SYSTEM RESOLUTION 2009-159 EXPRESSING CONTINUED OVERALL SUPPORT OF THE AMELIA ISLAND TRAIL SYSTEM; SPECIFICALLY ADDRESSING SEVERAL COMPONENTS OF THE TRAIL SYSTEM; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Expresses continued support of the Amelia Island Trail System.

7.2AMENDING THE MINIMUM STANDARDS FOR THE AIRPORT – RESOLUTION 2009-160 AMENDING THE AIRPORT MINIMUM STANDARDS FOR COMMERCIAL AERONAUTICAL ACTIVITIES ON FERNANDINA BEACH MUNICIPAL AIRPORT; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends the Minimum Standards for the Airport.

7.3AMENDING THE ARCHITECTURE AND DESIGN STANDARDS FOR THE AIRPORT – RESOLUTION 2009-161 AMENDING THE ARCHITECTURE AND BUILDING DESIGN STANDARDS FOR THE DEVELOPMENT ON FERNANDINA BEACH MUNICIPAL AIRPORT; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends the Architecture and Design Standards for the Airport.

7.4AGREEMENT APPROVAL – KRONOS, INC. РRESOLUTION 2009-162 APPROVING AN AGREEMENT WITH KRONOS, INC. FOR PAYROLL SOFTWARE MODULE, TRAINING, AND ANNUAL MAINTENANCE FEES; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves an agreement with Kronos, Inc. for Phase II in an amount not to exceed $75,000.00.

7.5APPROVAL OF VEHICLE PURCHASE POLICE AND PARKS & RECREATION DEPARTMENTS RESOLUTION 2009-163 APPROVING THE PURCHASE OF ONE (1) 2010 FORD CROWN VICTORIA FOR $21,123 AND ONE (1) 2010 FORD F-150 FOR $17,529; AUTHORIZING EXECUTION OF DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the purchase of two (2) vehicles for a total of $38,652.00.

8. ORDINANCES FIRST READING

8.1 PAY AND CLASSIFICATION PLAN – ORDINANCE 2009-23 ESTABLISHING THE CLASSIFICATION PLAN FOR FISCAL YEAR 2009-2010, PURSUANT TO SECTION 120 OF THE CITY CHARTER AND SECTION 62-247 OF THE CODE OF ORDINANCES OF THE CITY; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Establishes the Pay Classification Plan for 2009-2010.

8.2ETHICS CODE ORDINANCE 2009-24 AMENDING CHAPTER 2 OF THE CODE OF ORDINANCES BY AMENDING ARTICLE I, TITLED IN GENERAL, BY CREATING DIVISION 2, CITY ETHICS CODE; CREATING SECTION 2-10, NAMING CITY ETHICS CODE; CREATING SECTION 2-11, PURPOSE AND INTENT; CREATING SECTION 2-12, GENERAL PROVISIONS; CREATING SECTION 2-13, CONFLICTS OF INTEREST; CREATING SECTION 2-14, ADOPTION OF FLORIDA GIFT LAW; CREATING SECTION 2-15, DISCLOSURE OF SPECIFIED INTERESTS; CREATING SECTION 2-16, DISCLOSURE REQUIRED; CREATING SECTION 2-17, LOBBYIST REGISTRATION; CREATING SECTION 2-18, ENFORCEMENT; CREATING SECTION 2-19, CAMPAIGN CONTRIBUTIONS; CREATING SECTION 2-20, CITY ETHICS OFFICER TO BE APPOINTED BY CITY MANAGER; CREATING SECTION 2-21, DUTIES OF ETHICS OFFICER; CREATING SECTION 2-22, ETHICS TRAINING; CREATING SECTION 2-23, GENERAL PENALTIES; CREATING SECTION 2-24, ADDITIONAL PENALTIES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends the Code of Ordinances by creating an Ethics Code.

9. DISCUSSION DIRECTION ACTION ITEMS

9.1ADDITIONAL LEGAL SERVICES FOR CLEARING TITLE ON FRONT STREET Mr. Clinch Kavanaugh will be present to provide a brief presentation on the status of his completed and proposed work.

10. BOARD APPOINTMENT

10.1ARTS COUNCIL I Appointment.

10.2BOARD OF ADJUSTMENT 1 Appointment.

10.3GOLF COURSE ADVISORY BOARD 1 Appointment.

10.4WATERFRONTS COMMITTEE 2 Appointments.

11. CITY MANAGER REPORTS

12. CITY ATTORNEY REPORTS

13. CITY CLERK REPORTS

14. MAYOR/COMMISSIONER COMMENTS

15. ADJOURNMENT

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