Fernandina Commissioner Meeting September 18, 2012

Here is the agenda for the September 18, 2012 regularly scheduled meeting of the Fernandina Beach City Commission.

Fernandina Commissioner Meeting September 18, 2012Here is the agenda for the September 18, 2012 regularly scheduled meeting of the Fernandina Beach City Commission. The meeting will be at 6:00 PM at City Hall in our historic, downtown district on Amelia Island,

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by Reverend Ed Coop, Sr. of Joy Ministries.
4. PRESENTATION/PROCLAMATIONS
4.1 BUDGET SUMMARY – Controller Patti Clifford will answer any questions regarding the budget summary for August, 2012.

5. CONSENT AGENDA
5.1 SEWER AND REFUSE FY 11/12 YEAR END PAYMENT – RESOLUTION 2012-139 AUTHORIZING PAYMENT FOR THE APPROVED SEWER AND REFUSE EXEMPTION LIST FOR FISCAL YEAR 2011-2012; AND PROVIDING AN EFFECTIVE DATE.
Synopsis: Authorizes payment for thirty-one (31) accounts in the amount of $19,236.85.

5.2 AGREEMENT APPROVAL PREFERRED GOVERNMENTAL INSURANCE TRUST – RES OLUTION 2012-140 APPROVING A TWELVE (12) MONTH RENEWAL PROGRAM WITH PREFERRED GOVERNMENTAL INSURANCE TRUST COVERING CITY PROPERTY, GENERAL LIABILITY, WORKERS’ COMP, LAW ENFORCEMENT LIABILITY, PUBLIC OFFICIALS’ LIABILITY AND AUTOMOBILE LIABILITY AND PHYSICAL DAMAGE; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approval of a Twelve (12) month renewal with Preferred Government Insurance Trust for the Liability insurance for the City.

5.3 AWARD OF BID #12-10 AND #12-09 – RESOLUTION 2012-141 AWARDING OF BID #12-10 TO DUVAL ASPHALT PRODUCTS AND AWARD OF BID #12-09 TO ROADSCAPE NORTH FLORIDA FOR THE 2012/2013 FISCAL YEAR FOR THE MAINTENANCE AND UTILITIES DEPARTMENTS; AUTHORIZING EXECUTION OF DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Awards Bid #12-10 to Duval Asphalt Products and #12-09 to Roadscape North Florida.

5.4 AWARD OF BID #12-11 – UTILITY SERVICE CO., INC. – RESOLUTION 2012-142 AWARD OF BID #12-11 FOR UTILITY SERVICE CO., INC. FOR WATER TOWER MAINTENANCE; AUTHORIZING EXECUTION OF ALL DOCUMENTATION PERTAINING TO THE AWARD OF BID; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Awards Bid #12-11 to Utility Service Co., Inc. in the amount of $59,200.00.

5.5 AGREEMENT APPROVAL – MUTUAL OF OMAHA – RESOLUTION 2012-143 APPROVING AN AGREEMENT WITH MUTUAL OF OMAHA TO PROVIDE LIFE AND AD&D INSURANCE POLICY COVERAGE FOR EMPLOYEES OF THE CITY OF FERNANDINA BEACH; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves an Agreement with Mutual of Omaha to provide coverage to the City’s employees effective October 1, 2012.

5.6 FACILITIES USE AGREEMENT – BRUMOS/PORSCHE – RESOLUTION 2012-144 APPROVING A FACILITIES USE AGREEMENT WITH BRUMOS PORSCHE FOR THE USE OF AIRPORT PROPERTY TO CONDUCT A DRIVING EXPERIENCE FOR THE ASSOCIATION FOR CORPORATE GROWTH (ACG) CONVENTION ATTENDEES; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves an Agreement with Brumos Porsche for the use of Airport property on November 8, 2012.

5.7 AGREEMENT AMENDMENT – FLORIDA DEPARTMENT OF TRANSPORTATION – ALACHUA STREET – RESOLUTION 2012-145 AMENDING RESOLUTION 2010-78 AND RESOLUTION 2011-12 TO APPROVE AN AMENDMENT TO AN EXISTING MULTI-PARTY AGREEMENT WITH FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR THE EXTENSION OF THE OPENING OF ALACHUA STREET HIGHWAY-RAIL GRADE CROSSING; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves an amended agreement with FDOT to extend the existing agreement and require the City to fund and construct the Alachua Street Railroad Grade Crossing on or before February, 2015.

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA
6.1 CITY RESIDENTS
6.2 NON-CITY RESIDENTS

7. RESOLUTIONS
7.1 BUDGET AMENDMENT – MCGILL – RESOLUTION 2012-146 APPROVING A BUDGET TRANSFER FROM THE GENERAL FUND CONTINGENCY ACCOUNT TO THE RESERVE FOR LITIGATION ACCOUNT; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a Budget Amendment in the amount of $65,000 for the McGill litigation related legal fees.

7.2 AGREEMENT APPROVAL – JACOBS SCHOLZ & ASSOCIATES, LLC – RESOLUTION 2012-147 APPROVING A LOBBYING SERVICES AGREEMENT BETWEEN THE CITY AND JACOBS SCHOLZ & ASSOCIATES, LLC FOR STATE AND FEDERAL LOBBYING SERVICES FOR FY 2012/2013; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves an Agreement with Jacobs Scholz & Associates, LLC for FY 2012/2013 in an amount not-to-exceed $67,500.

7.3 JOINT PARTICIPATION AGREEMENT – FLORIDA DEPARTMENT OF TRANSPORTATION – RUNWAY 4/22 SHOULDERS AND REHAB – RESOLUTION 2012-148 AUTHORIZING JOINT PARTICIPATION AGREEMENT #43275719413 WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR THE DESIGN AND CONSTRUCTION OF RUNWAY 4/22 SHOULDERS PHASE 2, AND RUNWAY 22 END THRESHOLD REHABILITATION, DRAINAGE, PERMITTING, SURVEYING, PROJECT MANAGEMENT AND ADMINISTRATION, AND TESTING AT THE FERNANDINA BEACH MUNICIPAL AIRPORT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a Joint Participation Agreement with FDOT to receive a grant award of $80,000 and agree to provide a match of $80,000 for Runway 4/22 Shoulders and Rehabilitation Project at the Airport.

7.4 JOINT PARTICIPATION AGREEMENT – FLORIDA DEPARTMENT OF TRANSPORTATION – HANGAR “A” FUNDING – RESOLUTION 2012-149 AUTHORIZING JOINT PARTICIPATION AGREEMENT #43141119413 WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE DESIGN AND CONSTRUCTION OF HANGAR “A” APRON REHABILITATION, DRAINAGE, PERMITTING, SURVEYING, PROJECT MANAGEMENT AND ADMINISTRATION, AND TESTING PROJECT AT THE FERNANDINA BEACH MUNICIPAL AIRPORT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a Joint Participation Agreement with FDOT to receive a grant award of $125,000 and agree to provide $31,250 for a total project cost of $156,250 for Hangar “A” Project at the Airport.

7.5 JOINT PARTICIPATION AGREEMENT – FLORIDA DEPARTMENT OF
TRANSPORTATION – TREE CLEARING MITIGATION – RESOLUTION 2012-150 AUTHORIZING JOINT PARTICIPATION AGREEMENT #43275619413 WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE TREE CLEARING, MITIGATION, PERMITTING, PROJECT MANAGEMENT, AND ADMINISTRATION PROJECT AT THE FERNANDINA BEACH MUNICIPAL AIRPORT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a Joint Participation Agreement with FDOT to receive a grant award of $220,000 and agree to provide a cost-share of $55,000 for Tree Clearing Mitigation Project at the Airport.

7.6 JOINT PARTICIPATION AGREEMENT – FLORIDA DEPARTMENT OF TRANSPORTATION – T-HANGARS – RESOLUTION 2012-151 AUTHORIZING JOINT PARTICIPATION AGREEMENT #43275819413 WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE DESIGN AND CONSTRUCTION OF TAXIWAYS FOR THANGARS REHABILITATION, PERMITTING, SURVEYING, PROJECT MANAGEMENT AND ADMINISTRATION, AND TESTING PROJECT AT THE FERNANDINA BEACH MUNICIPAL AIRPORT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a Joint Participation Agreement with FDOT to receive a grant award of $145,000 for the T-Hangars Project at the Airport.

8. ORDINANCES – FIRST READING
8.1 CODE AMENDMENT – PARKING AND TOWING REGULATIONS – ORDINANCE 2012-22 AMENDING THE CITY CODE OF ORDINANCES CHAPTER 78, ARTICLE III, STOPPING, STANDING AND PARKING, DIVISION I, BY AMENDING SECTION 78-91 REGARDING ADMINISTRATIVE FEES (FINES) FOR PARKING VIOLATIONS; AMENDING SECTION 78-92 REGARDING ISSUANCE AND DISPOSITION OF CITATION; AMENDING CHAPTER 78, ARTICLE IV, TOWING REGULATIONS, BY AMENDING SECTION 78-112 REGARDING TOW OPERATOR PERMITS; AMENDING SECTION 78-117 REGARDING CIVIL CITATION; AMENDING SECTION 78-122 REGARDING PENALTIES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Amends Chapter 78 of the City’s Code for Parking and Towing Regulations.

8.2 CODE AMENDMENT – AMENDING CHAPTER 82 STORM WATER – ORDINANCE 2012- 23 CREATING CHAPTER 82, ARTICLE IV, STORMWATER UTILITY, BY CREATING SECTION 82-451 PROVIDING FOR PURPOSE; CREATING SECTION 82-452 PROVIDING FOR INTENT AND CONSTRUCTION; CREATING SECTION 82-453 PROVIDING FOR APPLICABILITY; CREATING SECTION 82-454 PROVIDING FOR DEFINITIONS; CREATING SECTION 82-455 PROVIDING FOR STORMWATER UTILITY MANAGEMENT; CREATING SECTION 82-456 PROVIDING FOR A STORMWATER UTILITY FUND; CREATING SECTION 82-457 PROVIDING FOR IMPLEMENTATION; CREATING SECTION 82-458 PROVIDING FOR STORMWATER UTILITY SERVICE FEE CHARGES; CREATING SECTION 82-459 PROVIDING FOR EXEMPTIONS; CREATING SECTION 82-460 PROVIDING FOR BILLING, COLLECTION AND ENFORCEMENT OF FEES; CREATING SECTION 82-461 PROVIDING FOR DEPOSITS; CREATING SECTION 82-462 PROVIDING FOR STORMWATER UTILITY FEE CREDITS; CREATING SECTION 82-463 PROVIDING FOR APPEALS; CREATING SECTION 82-464 PROVIDING FOR PREVENTION OF DISCHARGE OF POLLUTANTS TO STORMWATER SYSTEMS; CREATING SECTION 82-465 PROVIDING FOR PENALTIES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Amends Chapter 82 of the City’s Code to create the Storm Water Utility Fund.

9. ORDINANCES – SECOND READING
9.1 LAND DEVELOPMENT CODE AMENDMENT – ORDINANCE 2012-17 AMENDING THE LAND DEVELOPMENT CODE, CHAPTER 6, SECTION 6.02.17 SUPPLEMENTAL STANDARDS FOR OUTSIDE SALES FACILITIES TO ALLOW FOR THE SALE OF PREPARED OR PROCESSED FOOD ITEMS; PROVIDING FOR SEVERABILITY; AND P ROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Amends the Land Development Code to allow for the sale of prepared or processed food items by outside sales facilities.

9.2 MASTER FEE SCHEDULE – ORDINANCE 2012-19 ESTABLISHING AND AMENDING FEES FOR THE CITY CLERK’S OFFICE, CITY GOLF COURSE, CITY MARINA, CITY AIRPORT, COMMUNITY DEVELOPMENT, PARKS AND RECREATION, CEMETERY, FIRE DEPARTMENT, SANITATION, WATER AND WASTEWATER DEPARTMENTS, POLICE DEPARTMENT AND IMPACT FEES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Establishes and amends the fee schedule for FY 2012/2013.

9.3 PAY AND CLASSIFICATION PLAN – ORDINANCE 2012-20 ESTABLISHING THE CLASSIFICATION PLAN FOR FISCAL YEAR 2012-2013, PURSUANT TO SECTION 120 OF THE CITY CHARTER AND SECTION 62-247 OF THE CODE OF ORDINANCES OF THE CITY; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Establishes the Pay Classification Plan for 2012-2013.

9.4 AMENDING ELECTRIC FRANCHISE FEE AGREEMENT – FLORIDA PUBLIC UTILITIES – ORDINANCE 2012-21 AMENDING ORDINANCE 2011-27 AND SECTION 9 OF ORDINANCE 96-4 TO RAISE THE ELECTRIC FRANCHISE FEE TO BE PAID TO THE CITY FROM 5.05 PERCENT TO 6.0 PERCENT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the amendment to the Electric Franchise Fee Agreement with Florida Public Utilities.

10. BOARD APPOINTMENTS
10.1 ARTS AND CULTURE NASSAU – 4 Appointments.
10.2 CODE ENFORCEMENT AND APPEALS BOARD – 4 Appointments.

11. CITY MANAGER REPORTS
12. CITY ATTORNEY REPORTS
13. CITY CLERK REPORTS
14. MAYOR/COMMISSIONER COMMENTS
15. ADJOURNMENT

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