May 17th City Commissioner Meeting Agenda

Fernandina Beach Board of City Commissioners have a regularly scheduled meeting on May 17, 2011, at City Hall on Ash Street.

Mayor Steger with PiratesMayor Susan Steger was seen with friendly Pirates during the Shrimp Festival, but the Fernandina Beach Board of City Commissioners will go on as regularly scheduled with a meeting on May 17, 2011, at City Hall on Ash Street.

Here is the agenda:

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE, INVOCATION Invocation by Reverend Pugh of Elm Street Church of God.

4. PROCLAMATIONS/PRESENTATION
4.1 PROCLAMATION – RETIREMENT OF JEANETTE KEMP – Proclamation recognizing Jeanette Kemp upon her retirement after twenty three (23) years and eight (8) months of dedicated service to the City.
4.2 RESOLUTION – RECOGNITION OF MR. EMMANUEL JOSEPH JOHNSON, JR. – RESOLUTION 2011-62 RECOGNIZING THE ACCOMPLISHMENTS OF EMMANUEL JOSEPH JOHNSON JR., AND MAKING A TESTIMONY OF PERMANENT RECORD IN THE RECORDS OF THE CITY OF FERNANDINA BEACH. Synopsis: Proclamation honoring the memory and accomplishments of Mr. Emmanuel Joseph Johnson, Jr., who served as City Commissioner from 1960 through 1969, as well as three (3) terms as Mayor, 1963-1965 and 1966-1967.
4.3 PROCLAMATION – CIVIL AIR PATROL AND MR. JAMES W. STUFF – Recognizing the Civil Air Patrol Mr. James W. Stuff of the Civil Air Patrol for their contributions in connection with the Concours d’Elegance. Mr. Stuff and Mr. Chris Hoyt, representative of the Concours d’Elegance, will be present to accept the Proclamation.
4.4 PROCLAMATION – NATIONAL CANCER SURVIVORS DAY – Proclaims June 5, 2011, as “National Cancer Survivors Day”. Ms. Joni Reid and Ms. Belinda Wagnstrom will be present to accept the Proclamation.
4.5 PROCLAMATION – OLDER AMERICANS MONTH – Proclaims the month of May as “Older American Month”. Stacy Grenier of OlderSource in Action will be present to accept this Proclamation.
4.6 PRESENTATION – MCCRANIE & ASSOCIATES, INC. – Daniel McCranie, President of McCranie & Associates, Inc., will give a brief presentation on the proposed 14th Street Project.
4.7 BUDGET SUMMARY – Controller Patti Clifford will answer any questions regarding the budget summary for April, 2011.

5. CONSENT AGENDA
5.1 PROCLAMATION – NEUROFIBROMATOSIS AWARENESS MONTH – Proclaims the month of May as “Neurofibromatosis Awareness Month”. This Proclamation will be mailed to the Children’s Tumor Foundation and Jenny Anderson of the Florida League of Cities.
5.2 APPROVAL OF MINUTES – Special Meeting – March 29, 2011; Work Session – March 29, 2011; Work Session – April 5, 2011; Regular Meeting – April 5, 2011; Work Session – April 19, 2011; Regular Meeting – April 19, 2011.
5.3 AMEND CAPITALIZATION POLICY – RESOLUTION 2011-63 AMENDING RESOLUTION 2007-128 ESTABLISHING POLICIES FOR CAPITALIZING CITY ASSETS, DEPRECIATION AND DISPOSALS; OUTLINING THE CONTROLLER’S RESPONSIBILITIES AND AUTHORIZATION REQUIREMENTS FOR TRANSFERS AND DISPOSITIONS BY AMENDING THE INVENTORIED ITEMS; MINIMUM THRESHOLD FROM SEVEN HUNDRED FIFTY DOLLARS TO ONE THOUSAND DOLLARS; PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Amends the Capitalization Policy to reflect the increased minimum threshold for inventoried items from $750.00 to $1,000.00.
5.4 AMEND PURCHASING POLICY – RESOLUTION 2011-64 AMENDING RESOLUTION 2010-138 APPROVING THE PURCHASING POLICIES AND PROCEDURES MANUAL, SPECIFICALLY AMENDING SECTION “O”, BY INCREASING THE MINIMUIM THRESHOLD FOR INVENTORIED ITEMS FROM SEVEN HUNDRED FIFTY DOLLARS TO ONE THOUSAND DOLLARS; PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Amends Purchasing Policies and Procedures Manual, Section “O” to reflect the increased minimum threshold for inventoried items from $750.00 to $1,000.00.
5.5 APPROVAL OF LEASE EXTENSION – RENAL TREATMENT CENTERS – SOUTHEAST, LP – RESOLUTION 2011-65 APPROVING THE FIRST OF THREE LEASE RENEWAL OPTIONS WITH RENAL TREATMENT CENTERS—SOUTHEAST, LP, FOR SPACE LOCATED AT 1525 LIME STREET; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the first of three (3) lease renewal options with Renal Treatment Centers-Southeast, LP.
5.6 BUDGET AMENDMENT – GENERAL OBLIGATION BOND – RESOLUTION 2011-66 APPROVING AMENDMENTS TO THE 2010/2011 FISCAL YEAR BUDGET TO TRANSFER FUNDS TO THE INTEREST ACCOUNT IN THE GENERAL OBLIGATION BOND DEBT SERVICE FUND AND TRANSFER FUNDS FROM THE GENERAL FUND CONTINGENCY ACCOUNT TO TRANSFER OUT TO THE GO DEBT SERVICE FUND ACCOUNT; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the budget transfer for an increase to Revenue and Expenditures for the fiscal year 2010/2011 for the General Obligation Debt Service Fund.
5.7 BUDGET AMENDMENT – STORMWATER – RESOLUTION 2011-67 APPROVING AN AMENDMENT TO THE BUDGET FOR TRANSFER OF FUNDS FROM THE GENERAL FUND TO THE STORM WATER FUND SO THE FUND MAY END THE CURRENT FISCAL YEAR WITH A POSITIVE CASH BALANCE; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the transfer of $100,000 from the General Fund to the Storm Water Fund.
5.8 BUDGET AMENDMENT – AIRPORT – RESOLUTION 2011-68 APPROVING AMENDMENTS TO THE BUDGET FOR THE FISCAL YEAR 2010-2011 BUDGET; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the transfer of $5,000 from the Airport Improvements account to the Airport R/M Grounds account for electrical repairs.
5.9 AUTHORIZING GRANT APPLICATION – U.S. DEPARTMENT OF JUSTICE – RESOLUTION 2011-69 AUTHORIZING THE SUBMISSION OF (ONE) GRANT APPLICATION TO THE U.S. DEPARTMENT OF JUSTICE, OFFICE OF COMMUNITY ORIENTED POLICING SERVICES (COPS), COPS HIRING PROGRAM (CHP), TO FUND ONE (1) FULL-TIME, ENTRY LEVEL SWORN POLICE OFFICER POSITION FOR THREE (3) YEARS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA
6.1 CITY RESIDENTS
6.2 NON-CITY RESIDENTS

7. RESOLUTIONS
7.1 BANKING SERVICES – FIRST COAST COMMUNITY BANK – RESOLUTION 2011-51 APPROVING AN EXTENSION TO THE AGREEMENT WITH FIRST COAST COMMUNITY BANK FOR BANKING SERVICES; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the option to extend the Banking Services Agreement with First Coast Community Bank for the final one (1) year extension through September 30, 2012.
7.2 AMENDING RESOLUTION 2010-140 TO RENAME THE ARTS COUNCIL – RESOLUTION 2011-70 AMENDING RESOLUTION 2010-140 TO RENAME THE ARTS COUNCIL, ARTS AND CULTURE NASSAU; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Amends Resolution 2010-140 renaming the Arts Council as Arts and Culture Nassau.
7.3 AGREEMENT APPROVAL – SPECIAL MAGISTRATE – RESOLUTION 2011-71 ACCEPTING AND APPROVING AN AGREEMENT WITH ANTHONY J. LEGGIO, ESQ. FOR SPECIAL MAGISTRATE SERVICES; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the Special Magistrate Agreement for Legal Services with Anthony Tony J. Leggio to hear appeals of civil citations.

8. ORDINANCES
8.1 MASTER FEE SCHEDULE AMENDMENT – ORDINANCE 2011-12 AMENDING THE MASTER FEE SCHEDULE AS RELATED TO THE CITY’S GOLF COURSE FOR THE REMAINDER OF FISCAL YEAR 2010-2011; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Amends the Master Fee Schedule as related to the Golf Course.

9. ORDINANCES – SECOND READING
9.1 CODE AMENDMENT – FLOODPLAIN MANAGEMENT – ORDINANCE 2011-09 REPEALING ORDINANCE 2010-36 ENACTING SECTIONS 22-151 THROUGH 155, INCLUSIVE, AND ENACTING NEW SECTIONS NUMBERED 22-151 TO 22-166, INCLUSIVE, ENTITLED STATUTORY AUTHORIZATION, LANDS TO WHICH THIS ORDINANCE APPLIES, BASIS FOR ESTABLISHING THE AREAS OF SPECIAL FLOOD HAZARD, STATEMENT OF PURPOSE, OBJECTIVES, DEFINITIONS, DESIGNATION OF FLOOD PLAIN ADMINISTRATOR, WARNING AND DISCLAIMER OF LIABILITY, PENALTIES FOR VIOLATION, ABROGATION AND GREATER RESTRICTIONS, PERMIT REQUIRED, GENERAL STANDARDS, SPECIFIC STANDARDS, SPECIFIC STANDARDS FOR A-ZONES WITHOUT BASE FLOOD ELEVATION AND REGULATORY FLOODWAYS, STANDARDS FOR COASTAL HIGH HAZARD AREAS (V-ZONES), VARIANCE PROCEDURES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Re-adoption of FEMA’s recently updated Flood Insurance Study (FIS), Flood Insurance Rate Maps (FIRM) and floodplain management regulations to apply construction standards for flood hazard areas and as required to continue participation in the National Flood Insurance Program (NFIP).

10. BOARD APPOINTMENTS
10.1 ARTS COUNCIL – 1 Appointment.

11. DISCUSSION – DIRECTION – ACTION ITEMS
11.1 DISCUSS OF CITY CLERK AND CITY ATTORNEY CONTRACTS.

12. CITY MANAGER REPORTS
13. CITY ATTORNEY REPORTS
14. CITY CLERK REPORTS
15. MAYOR/COMMISSIONER COMMENTS
16. ADJOURNMENT

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