May 21, 2013 City Commissioner Agenda

Fernandina City Commissioners hold regular meeting on May 21, at City Hall, in historic, downtown Fernandina.

The Fernandina Beach City Commissioners will hold their regular meeting on May 21, 2013, at 6:00 PM. Meetings are held at City Hall, 204 Ash Street, in historic, downtown Fernandina.

Here is the agenda:

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE and Invocation by Seth Widner of The Journey Church.

4. PROCLAMATIONS / RESOLUTIONS / PRESENTATIONS
4.1. PROCLAMATION “WETLANDS MONTH”
Proclamation proclaiming the month of May 2013, as “American Wetlands month”. John Carr, an ombudsman for the Egan’s Creek Greenway, will be present to accept the Proclamation. Mr. Carr will present a brief Greenway status update following the Proclamation.

4.2. PROCLAMATION “BIKE MONTH”
Proclamation proclaiming the month of May 2013, as “Bike month.” Active cyclist and citizen volunteer, Sallie McDonald will be present to accept the Proclamation.

4.3. PROCLAMATION “FERNANDINA BEACH FIRE FIGHTER APPRECIATION WEEK ”
Proclamation proclaiming May 19-25, 2013, as “Fernandina Beach Fire Fighter Appreciation Week.” MDA representative Meredith Picray, Fire Chief Jason Higginbotham, Fire Fighter Paramedic and MDA Coordinator Chett Lyncker, and Lieutenant Lloyd Anderson will be present to accept the Proclamation.

4.4. PROCLAMATION “MEMORIAL DAY”
Proclamation proclaiming May 27, 2013 as “Memorial Day”. VFW Post 4351 Commander Chris Dicks will be present to accept the Proclamation.

4.5. PRESENTATION “BIKE SHARE PROGRAM” – SUN CYCLES LLC
Peter Martinez, SunCycles Founder and CEO, will provide a brief presentation regarding the Bike Share Program.

4.6. BUDGET SUMMARY
Controller Patti Clifford will answer any questions regarding the budget summary for April 2013.

5. CONSENT AGENDA
5.1. GRANT APPLICATION SUBMITTAL “U.S. DEPARTMENT OF JUSTICE – COPS HIRING PROGRAM”
RESOLUTION 2013-70 AUTHORIZING SUBMITTAL OF AN APPLICATION TO THE U.S. DEPARTMENT OF JUSTICE FOR THE COPS HIRING PROGRAM GRANT TO PARTIALLY FUND THE SALARY AND FRINGE BENEFITS OF ONE FULL-TIME SWORN OFFICER POSITION FOR 36 MONTHS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the following: submittal of a COPS Hiring Program grant application to the U.S. Department of Justice to fund 75% of a sworn detective position; a 25% cash match on behalf of the City; and a commitment to fund the position during the 12 months following the 36 month grant period.

6. REQUESTS FROM THE PUBLIC TO BE HEARD ON ITEMS NOT ON THE AGENDA

7. RESOLUTIONS
7.1. AWARD OF BID #13-02 “EXCEPTIONAL ROOFING”
RESOLUTION 2013-71 AWARDING BID #13-02 FOR INSTALLATION OF A TPO SINGLE-PLY ROOF AT FIRE STATION #2; AUTHORIZING EXECUTION OF DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Awards Bid #13-02 for installation of a TPO single membrane roofing to Exceptional Roofing in the amount of $29,600.00.

7.2. AWARD OF BID #13-03 “ZABATT POWER SYSTEMS”
RESOLUTION 2013-72 AWARDING BID #13-03 FOR A DUAL FUEL GENERATOR FOR THE POLICE DEPARTMENT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Awards Bid #13-03 to Zabatt Power Systems in the amount of $34,594 for the purchase of one generator for the Police Department.

7.3. WATER METER PURCHASE “SENSUS METERING SYSTEMS”
RESOLUTION 2013-73 APPROVING THE PURCHASE OF 1,028 WATER METERS WITH RELATED COMPUTER SOFTWARE FOR THE UTILITIES DEPARTMENT; AUTHORIZING EXECUTION OF DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the purchase of 1,028 water meters from Sensus Metering Systems for a total cost of $91,286.40.

7.4. MAINTENANCE AGREEMENT – KRONOS
RESOLUTION 2013-74 AUTHORIZING MAINTENANCE RENEWALS FOR THE KRONOS HR/PAYROLL SOFTWARE AND TIME CLOCKS; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes an annual expenditure of $22,580 for maintenance of the Kronos Payroll, Time Keeper, and HR modules as well as the Kronos time clocks.

8. ORDINANCES – FIRST READING
8.1. CHARTER AMENDMENTS
ORDINANCE 2013-03 SUBMITTING TO THE CITY ELECTORS PROPOSED AMENDMENTS TO THE CHARTER WHICH AMEND SECTION 9 BY INCREASING THE TERMS OF COMMISSIONERS FROM THREE TO FOUR YEARS; ELIMINATING RUNOFF ELECTIONS; PROVIDING FOR CITY ELECTIONS TO BE HELD EVERY TWO YEARS IN CONJUNCTION WITH FEDERAL, STATE AND COUNTY ELECTIONS; PROVIDING FOR A REFERENDUM ELECTION; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Referendum ballot language for proposed changes to Section 9 of the City Charter.

8.2. MASTER FEE SCHEDULE AMENDMENT UTILITIES DEPARTMENT
ORDINANCE 2013-10 AMENDING THE MASTER FEE SCHEDULE AS RELATED TO THE CITY’S UTILITIES DEPARTMENT FOR THE REMAINDER OF FISCAL YEAR 2012/2013; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Amends the Master Fee Schedule as related to the Utilities hydrant fee.

9. ORDINANCES – SECOND READING
9.1. CODE AMENDMENT GENERAL EMPLOYEES’ PENSION PLAN
ORDINANCE 2013-07 AMENDING CHAPTER 62, PERSONNEL, ARTICLE III, GENERAL EMPLOYEES’ PENSION PLAN, OF THE CODE OF ORDINANCES OF THE CITY OF FERNANDINA BEACH; AMENDING SECTION 62-71, DEFINITIONS; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE.
Synopsis: Approves amending a portion of the City Code pertaining to the General Employees’ Pension Plan.

10. BOARD APPOINTMENTS
10.1. GOLF COURSE ADVISORY BOARD
1 appointment

11. DISCUSSION – DIRECTION – ACTION ITEMS
11.1. ANNEXATION OF BAPTIST MEDICAL CENTER NASSAU
11.2. CITY CLERK PRO TEM APPOINTMENT

12. CITY MANAGER REPORTS
13. CITY ATTORNEY REPORTS
14. CITY CLERK REPORTS
15. MAYOR/COMMISSIONER COMMENTS
16. ADJOURNMENT